Official UK procurement notice
Supply of iPads · UK public procurement notice
Authority: AFFINITY LEARNING PARTNERSHIP (Public body)
What is being bought
Published requirement descriptionThis contract involves the supply and delivery of Apple iPads and accessories to schools within the Affinity Learning Partnership. The supplier will provide the devices, coordinate delivery, and ensure initial configuration where applicable. The contract supports the trust's digital learning strategy.
- The authority expects to re-tender this requirement around 1 Jun 2027, 23:59 BST.
CPV: Tablet computer
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£258,000
- Economic & financial standing
Legal and Financial Capacity Conditions of Participation
Suppliers must be able to demonstrate that they have the legal capacity to enter into a public contract and the financial capability to deliver the contract requirements.
No audited accounts or evidence of insurance will be required at the selection stage. However, evidence of adequate insurance cover (e.g. public liability and professional indemnity) may be requested prior to contract award.
The Contracting Authority reserves the right to undertake proportionate financial checks on the preferred bidder, such as credit reference agency scores or review of financial
statements, to assess economic viability prior to award.
- Technical & professional ability
Suppliers must demonstrate sufficient technical ability to fulfil the contract requirements.
This may include evidence of:
Successful delivery of similar contracts involving the supply and delivery of tablet devices at a comparable scale.
Capacity to meet delivery deadlines, particularly for ad hoc orders within the specified 2-week period.
Experience working with education sector clients or multi-site organisations.
Ability to provide ongoing technical support and warranty fulfilment.
Where specific qualifications, certifications, or standards are referenced in the tender documents, equivalent or comparable alternatives will be accepted, provided the supplier
can demonstrate that the alternative offers a similar level of quality, performance, and assurance.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical Compliance: 25%
- Delivery and After Sales support: 15%
- Price: 60%
Published award criteria (3)
- Price: Evaluation will be based on the total cost for 951 iPads as per the required specification, inclusive of all accessories, delivery, and any additional charges. Bidders must also confirm unit pricing for any optional future purchases under the terms of the contract.
- Technical Compliance: Bidders must demonstrate that the proposed iPads meet or exceed the minimum technical specification set out in the tender documents. This includes device type, storage capacity, screen size, processor, connectivity, accessories, and warranty. Points will be awarded for full compliance, and additional value (e.g. enhanced warranty, better performance) may receive higher marks.
- Delivery and After Sales support: Evaluation will consider the supplier's ability to meet the required delivery timeframes for the initial order and ad hoc purchases (within 14 calendar days). This criterion also includes the quality and clarity of the after-sales service, including warranty handling, device replacements, and technical support.
- Economic & financial standing
Legal and Financial Capacity Conditions of Participation
Suppliers must be able to demonstrate that they have the legal capacity to enter into a public contract and the financial capability to deliver the contract requirements.
No audited accounts or evidence of insurance will be required at the selection stage. However, evidence of adequate insurance cover (e.g. public liability and professional indemnity) may be requested prior to contract award.
The Contracting Authority reserves the right to undertake proportionate financial checks on the preferred bidder, such as credit reference agency scores or review of financial
statements, to assess economic viability prior to award.
- Technical & professional ability
Suppliers must demonstrate sufficient technical ability to fulfil the contract requirements.
This may include evidence of:
Successful delivery of similar contracts involving the supply and delivery of tablet devices at a comparable scale.
Capacity to meet delivery deadlines, particularly for ad hoc orders within the specified 2-week period.
Experience working with education sector clients or multi-site organisations.
Ability to provide ongoing technical support and warranty fulfilment.
Where specific qualifications, certifications, or standards are referenced in the tender documents, equivalent or comparable alternatives will be accepted, provided the supplier
can demonstrate that the alternative offers a similar level of quality, performance, and assurance.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jun 2027
- First published
- 16 Jun 2026, 16:18 BST
- Last source update
- 4 Aug 2026, 15:49 BST
- Award evaluation window
- Submission end – 10 Jul 2026
- FTS notice number
2026/S 000-056795- Accelerated
- State of urgency
- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b649Find a Tender
How it was run
Official notice- Submission deadline
- 3 Jul 2026, 23:59 BST
- Electronic submission
- Not allowed
- Accepted languages
- en
Please email [email protected] with tender submissions.
This should include the Questionnaire being fully completed along with additional information that may be useful to the bid.
Timeline
16 Jun 2026 → 13 Aug 2026 · 7 dates- Tender notice published133 days ago16 Jun 2026, 16:18 BST
- Submission deadline116 days ago3 Jul 2026, 23:59 BST
- Assessment summaries sent112 days ago8 Jul 2026, 00:00 BST
- Award decision expected by109 days ago10 Jul 2026, 23:59 BST
- Contract starts88 days ago1 Aug 2026, 00:00 BST
- Latest notice published84 days ago4 Aug 2026, 15:49 BST
- Standstill ends75 days ago13 Aug 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 16 Jun 2026- Tender notice published16 Jun 2026, 16:18 BSTUK4
- Contract award notice published4 Aug 2026, 15:49 BSTUK6
- Status changed to complete4 Aug 2026, 15:49 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| KRCS Group Limited1 Sept 2026 – 1 Aug 2027Options: Buyer can purchase additional iPads and related accessories throughout the year if needed | £324,281 | 8 Jul 2026standstill to 13 Aug 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders · 12 at stage one | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- KRCS GROUP LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Please complete all sections of the Specification and Pricing Questionnaire.
- Bidding documents and specifications Please see the attached Terms and Conditions for Affinity Learning Partnership.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender