Official UK procurement notice
Supply, Delivery, Installation and Maintenance of Water Coolers & Associated Consumables
Authority: Scotland Excel
What is being bought3 lots · detail below
Published requirement descriptionthe proposed framework agreement of, including but not limited to, the supply, delivery, installation, sanitisation and maintenance of water
coolers and associated consumables.
The framework agreement is anticipated to run for an initial 26 months with the option to extend for up to one further 12 month periods
CPV: Cleaning and sanitation services · Cups · Cups and glasses · Disposable cups · Drinking-water distribution · Drinks dispensers · Installation services of machinery and apparatus for filtering or purifying water · Machinery and apparatus for filtering or purifying water · Mineral water · Miscellaneous repair and maintenance services · Natural water · Repair and maintenance services · +8 more
How this framework works
From the published notice- Places
- up to 10 suppliers
- Electronic auction
Whether an electronic auction will be used is at the discretion of each Scotland Excel Council, Associate Member or other Bodies Participating which will be settled by them during the procedure for the call-off of a contract under this proposed framework agreement.
Lots and requirements (3)Procurement structure
3 lots · 2 with a published value · same evaluation weights on every lotLot #1Bottled Water Coolers and Associated Products (including installation)Published value£2,000,000
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease bottled water coolers (approximately 11 and 19 litres) including the supply, delivery and installation of these coolers.
Associated products are also covered, including bottled water, cups and racks for storing bottled water Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #2Plumbed-In Water Coolers (including installation)Published value£1,000,000
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure and/or lease plumbed in water coolers including the supply, delivery and installation of the coolers. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot #3Sanitisation and Maintenance of Bottled and Plumbed-In Water CoolersLot estimate not published
This lot is intended to set up an arrangement whereby the contracting authorities entitled to purchase under the proposed framework agreement can procure the sanitisation and maintenance of bottled and plumbed-in water coolers. Additional information: Economic operators may be excluded from this competition (or any competition in relation to any lot) if they are in any of the situations
referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical: 20%
- price: 80%
Published award criteria (2)
- Technical: 20
- Price: 80
- Economic & financial standing
List and brief description of selection criteria:
In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Economic and Financial Standing selection criteria apply separately in relation to each individual lot.
Minimum: Minimum levels of standards possibly required: Insurance requirements It is a requirement of the contracts to be procured under the proposed framework agreement that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types an… - Technical & professional ability
- Subcontracting
- Quality Management Procedures
- Environmental Management Systems or Standards
- Health and Safety Procedures
For full details please see the Procurement Documents. In accordance with Regulation 59(12), as this proposed Framework Agreement is divided into Lots, these Technical and professional ability selection criteria apply separately in relation to each individual lot.
Minimum: SUBCONTRACTING: Tenderers will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contracts to be called-off under the proposed framework agreement. If you intend to subcontract any share of the contract to third parties on whose capa…
- Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply, Delivery, Installation and Maintenance of Water Coolers &…” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Oct 2021, 10:35 BST
- Last source update
- 25 Apr 2022, 12:37 BST
- Award evaluation window
- 23 May 2022 – …
- Authority reference
20-21- FTS notice number
2022/S 000-010587- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02f0e4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
For full details of the conditions relevant to the proposed Framework, and contracts to be called-off there under (to the extent known or settled at this stage), please see the Procurement Documents (details of how to access these being set out in section “I.3) Communication” of this Contract Notice).
- Review procedure
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts
(Scotland)Regulations 2015 (SSI2015/446)(as amended) may bring proceedings in the Sheriff Court or the Court of Session
Publisher note: Scotland Excel is a central purchasing body and is procuring this framework on behalf of the following contracting authorities (and successor bodies): - The 32 local authorities in Scotland listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Local-authorities.aspx; - Advanced Procurement for Universities and Colleges (APUC Ltd) and their member organisations across the higher and further education sector in Scotland and their associated and affiliated bodies; - NHS Scotland entities constituted pursuant to the National Health Service (Scotland) Act 1978 (i.e. all NHS Scotland Health Boards, Special Health Boards and the Authority or other NHS Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Joint Boards established pursuant to the new Public Bodies (Joint Working) Scotland Act 2014. - Scotland Excel associate members listed at http://www.scotland-excel.org.uk/home/Aboutus/Ourmembers/Associate-members.aspx; - any Integration Authority, or other body, established pursuant to the Public Bodies (Joint Working)(Scotland) Act 2014 The above is subject to each contracting authority entering into and maintaining a relevant membership agreement or other access agreement with Scotland Excel. Rebates apply to this framework. For further details, please see the Special Conditions of Contract. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 20128. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: A summary of the expected community benefits has been provided as follows: It has become clear that there is scope within the legal framework which applies to public contracts, to deliver wider social benefits such as: * Targeted recruitment and training * Community engagement As part of your response within the Technical criteria, Tenderers will be requested to confirm if they will offer community benefits for this framework. (SC Ref:691163)
How it was run
Official notice- Appointment period ends
- 23 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 23 May 2022, 12:00 BST
Timeline
30 Nov 2021 → 23 May 2022 · 4 dates- Next notice expected30 Nov 2021
- Notice published25 Apr 2022, 12:37 BST
- Admission / appointment period endsperiod end, not a bid countdown23 May 2022, 12:00 BST
- Bids opened23 May 2022, 12:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 25 Apr 2022- Status changed to active25 Apr 2022, 12:37 BST
- Procurement method changed25 Apr 2022, 12:37 BST
- Deadline published: 23 May 2022, 12:00 BST25 Apr 2022, 12:37 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Court of SessionReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.