Official UK procurement notice
Supply and Distribution of Freshly Prepared Sandwiches, Wraps, Paninis and Salads
Authority: Haslingden High School (Education)·Consortium: 4 public authorities
What is being bought9 lots · detail below
Published requirement descriptionThis Framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs of Haslingden High School it is also open for use by all contracting authorities across the UK public sector (and any future successors to these organisations). These include (but not limited to) central government departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. Full details of the classification of eligible end user establishments and geographical areas is available at
www.dukefieldfoodservice.com/fts-eligible-users ↗.
The framework will be let across nine Lots, with a maximum of 3 suppliers awarded a place on each of the Lots.
CPV: Food, beverages, tobacco and related products · Prepared sandwiches
How this framework works
From the published notice- Places
- up to 27 suppliers · 3 bids on the busiest of 9 lots (0.1 per place) · 3 appointed
Lots and requirements (9)Procurement structure
9 lots · all with a published value · a supplier may bid for at most 9 and win at most 9 of them · same evaluation weights on every lotEvery one of these 8 lots carries the same published figure, £5,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1NORTH WESTAwarded North WestPublished value£10,000,000
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #2EAST, NORTH, WEST YORKSHIREAwarded Yorkshire & Humberceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #3WEST MIDLANDSAwarded West Midlandsceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #4EAST MIDLANDS AND SOUTH YORKSHIREAwarded Yorkshire & Humber, East Midlandsceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #5CUMBRIAAwarded North Westceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #6SOUTH WESTAwarded South Westceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #7GREATER LONDONAwarded Londonceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #8NORTH EASTAwarded North Eastceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
Lot #9SOUTH EASTAwarded South Eastceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector. The framework covers a comprehensive range and full details of the service provision are contained within the invitation to Tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40.00%
- Price: 60.00%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Supply and Distribution of Freshly Prepared Sandwiches, Wraps, Paninis…” is a framework: the contest is a place on its panel, up to 27 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Feb 2025, 15:18 GMT
- Last source update
- 12 Jun 2025, 15:27 BST
- Award evaluation window
- 10 Mar 2025 – …
- Authority reference
CA14542 - HHS/DF/FPSWP&S - 2025- FTS notice number
2025/S 000-032013- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04dce1Find a Tender
- Review procedure
Precise information on deadline(s) for review procedure
Haslingden High School will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are
unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Procurement Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and
Northern Ireland). Any action must be generally brought within 3 months. If a declaration of
ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into.
Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the
Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: The framework is being delivered through Haslingden High School and its partners Dukefield Foodservice Ltd (who are a subsidiary of Dukefield Group Ltd). Dukefield Foodservice Ltd are acting as agents of Haslingden High School in the development and ongoing contract management of this framework. The contracting authority will be using an eTendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the Sourcing Cloud system at: https://suppliers.multiquote.com the tender is available from the opportunities menu on the login page of the site. The contracting authority shall not be under any obligation to accept the lowest tender or indeed any tender. Haslingden High School expressly reserves the rights: (a) to terminate the procurement process and not to award any contract as a result of the procurement process at any time; (b) to make whatever changes it may see fit to the content and structure of the procurement as detailed within the tender documentation; (c) to award a contract covering only part of the Contracting Authorities requirements if explicitly detailed within the tender documentation; (d) to disqualify any organisation from the process that canvasses any employee of the Contracting Authority during the procurement process or standstill period if applicable; (e) seek clarifications to tender responses on the basis that any clarification sought will not confer any undue competitive advantage in the favour of any supplier from whom such clarifications are being sought; (f) where the contracting authority can evidence that there is a conflict of interest, either personal or in consideration of any organisation bidding for the contract, the contracting authority shall have the explicit right to immediately exclude that person or organisation from the tender process entirely; (g) where the contracting authority has engaged in any pre-market soft testing prior to the commencement of the procurement process, the contracting authority reserves the right to name any organisation that has been involved in these discussions and release any and all specifications/discussion documents to the market where appropriate to the subject matter of this procurement; (h) the contracting authority will not be liable for any costs incurred by tenderers; (i) the value of the framework provided in section II.1.5) is only an estimate and the contracting authority will not guarantee any business through this framework agreement; and (j) the contracting authority wishes to establish a framework agreement open for use by all Public Sector Bodies as stated in II.1.4). Tenderers should note, in reference to section IV.1.3), envisaged maximum number of participants to the framework: Where, following the evaluation of bids, more than one tenderer on a Lot is tied with the same evaluation score and are ranked in the last supplier award position, each of these tenderers shall be deemed to occupy the last framework agreement contract award position for the Lot in question for the purpose of calculating the maximum number of suppliers under the framework. The contracting authority will award a framework agreement to additional tenderers on a particular Lot beyond the stated maximum number for that lot, where their final evaluation score (s) is within 0.5% of the last placed position only on the particular lot. For the avoidance of doubt, the last placed position in respect of this framework on each lot is third place.
How it was run
Official notice- Appointment period ends
- 10 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 10 Mar 2025, 12:00 GMT
Timeline
10 Mar 2025 → 12 Jun 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown10 Mar 2025, 12:00 GMT
- Bids opened10 Mar 2025, 12:00 GMT
- Notice published12 Jun 2025, 15:27 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete12 Jun 2025, 15:27 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 8 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
LOT 1 - NORTH WEST
- Signed
- 3 Jun 2025
- Value
- £10,000,000
- Status
- active
LOT 2 - EAST, NORTH, WEST YORKSHIRE
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 3 - WEST MIDLANDS
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 4 - EAST MIDLANDS AND SOUTH YORKSHIRE
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 5 - CUMBRIA
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 6 - SOUTH WEST
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 7 - GREATER LONDON
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 8 - NORTH EAST
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
LOT 9 - SOUTH EAST
- Signed
- 3 Jun 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · NORTH WEST | 3bids | — | — | — |
| 2 · EAST, NORTH, WEST YORKSHIRE | 3bids | — | — | — |
| 3 · WEST MIDLANDS | 3bids | — | — | — |
| 4 · EAST MIDLANDS AND SOUTH YORKSHIRE | 3bids | — | — | — |
| 5 · CUMBRIA | 3bids | — | — | — |
| 6 · SOUTH WEST | 3bids | — | — | — |
| 7 · GREATER LONDON | 3bids | — | — | — |
| 8 · NORTH EAST | 3bids | — | — | — |
| 9 · SOUTH EAST | 3bids | — | — | — |
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Dukefield FoodServiceContracting authority
- EducationContracting authority
- Public SectorContracting authority
Framework contractors & participating bidders
3 commercial parties on the notice- Lime Tree Foods T/A Sandwich KingFramework contractor
- THE REAL WRAP CO LTDFramework contractor
- Tiffin Sandwiches LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria