Streetlighting Maintenance contract

{
  "id": "070541-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-11-03T15:39:36Z",
  "ocid": "ocds-h6vhtk-05d92f",
  "buyer": {
    "id": "GB-FTS-165523",
    "name": "Wem Town Council"
  },
  "tender": {
    "id": "ocds-h6vhtk-05d92f",
    "lots": [
      {
        "id": "1",
        "status": "active",
        "options": {
          "description": "an additional 24 months subject to satisfactory performance"
        },
        "hasOptions": true,
        "hasRenewal": false,
        "description": "The Council is inviting quotes for the following -\n1)\tA 'report only' contract for repairs.  Faults will be reported to the contractor by Wem Town Council and repaired within two weeks.  If repairs cannot be completed within this period the Clerk is to be informed of the reasons and estimated repair timescales so that residents can be kept informed. Please fill in the attached sheet to outline repair costs.\n2)\tAn annual condition survey of all the Town Council's streetlight columns, heads and brackets.\n3)\tAn electrical inspection of all the Town Council's street lighting (to comply with the current I.E.E. Regulations). To be split over the 3 years of the contract.\n4)\tUpdating of the council's  streetlight inventory.\n5)\tUndertake the Town Council's concrete column replacement programme at a rate of approximately 15 per year (subject to budget). There are approximately 30 concrete columns remaining.\nFollowing the structural inspections, a comprehensive report must be provided to the Town Council together with the electrical test certificates and a list of suggested refurbishment works (and costs). \nIt is anticipated that the contractor who is awarded this contract will be the Town Council's preferred contractor for any maintenance or replacement work identified as a result of these inspections however this is not guaranteed.",
        "contractPeriod": {
          "durationInDays": 1080
        },
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Wem, Shropshire"
        },
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ]
      }
    ],
    "title": "Streetlighting Maintenance contract",
    "status": "active",
    "bidOpening": {
      "date": "2025-12-05T13:00:00Z"
    },
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "awardPeriod": {
      "startDate": "2025-12-05T13:00:00Z"
    },
    "description": "Wem Town Council are currently in the process of awarding the contract for the maintenance of the streetlights in the parish for the next 3 years.  \nThe Town Council has a lighting stock of 234 streetlights. Those that it was possible to convert (99%) were converted in 2018 to Holophane DMAX LED lights (dimmable and non dimmable) and some CLARA LED lights. More recently some TRT Aspect LED heads have been installed.",
    "tenderPeriod": {
      "endDate": "2025-12-05T12:00:00Z"
    },
    "hasRecurrence": false,
    "classification": {
      "id": "50232100",
      "scheme": "CPV",
      "description": "Street-lighting maintenance services"
    },
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "submissionMethod": [
      "written"
    ],
    "procurementMethod": "open",
    "selectionCriteria": {
      "criteria": [
        {
          "type": "suitability",
          "appliesTo": [
            "supplier"
          ],
          "description": "•\tStaff employed on this contract must be formally accredited with G39 Category 1 qualifications.\n•\tStaff to have received IPAF training for MEWP Highways working.\n•\tYour company must be NICIEC accredited or equivalent (please provide evidence of such accreditation including levels of accreditation with your quote).\n•\tAll the works and requirements are to be carried out by the Contractor within the Codes of Practice of the Highway Electrical Association (HEA) observing all industry set training and safety standards, including full PPE and Traffic Management. \n•\tThe Contractor must ensure that risk assessments and  method statements are adhered to and made available for inspection at every visit"
        },
        {
          "type": "economic",
          "appliesTo": [
            "supplier"
          ],
          "description": "All quotes received will be evaluated based on the following criteria\n•\tPrice 60% Value for money\n•\tLocal Context 10% Evidence of proximity to Wem \n•\tExperience 20%  Evidence of working on a similar contract for a local authority\n       Evidence of capability of key personnel \n       Capacity within the business to take on a new contract\n•\tClimate Change 10% \nEvidence of companies' approach to becoming more carbon efficient \nEvidence of ways to minimise the carbon footprint of this contract"
        }
      ]
    },
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Open procedure"
  },
  "parties": [
    {
      "id": "GB-FTS-165523",
      "name": "Wem Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG22",
        "locality": "Wem",
        "postalCode": "SY45AA",
        "countryName": "United Kingdom",
        "streetAddress": ", Wem Library, High Street,"
      },
      "details": {
        "url": "http://www.wem.gov.uk",
        "classifications": [
          {
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE",
            "description": "Regional or local authority"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Wem Town Council",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "url": "https://www.wem.gov.uk/town-council-contracts",
        "name": "Penny O'Hagan",
        "email": "info@wem.gov.uk",
        "telephone": "+44 1939232733"
      }
    },
    {
      "id": "GB-FTS-165524",
      "name": "Wem Town Council",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Wem",
        "postalCode": "SY4 5AA",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Wem Town Council"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}