Official UK procurement notice
Strategic Asset Management Programme - Lot 1 - Home Investment & Retrofit
Authority: Platform Housing Limited (Public body)
What is being bought3 lots · detail below
Published requirement descriptionPlatform Housing is seeking to procure suitably qualified and experienced contractors to deliver Home Investment & Retrofit Works across its housing stock.
The scope of works under this procurement includes, but is not limited to:
- Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing)
- Retrofit and energy efficiency works
- Cyclical decorations
- Major planned investment works
- Major projects e.g. High Rise Building Works.
The works will be delivered across defined geographical localities as part of Platform Housings Strategic Asset Management Programme.
Contracts awarded under this Lot will operate under a target cost commercial model, whereby contractors will be reimbursed for the actual cost of delivering the works, together with an agreed profit and associated overheads. Further detail on the commercial structure will be set out in the procurement documents.
The contracting authority intends to establish long-term partnering arrangements (up to 14 years) with contractors to support the delivery of high-quality, customer-focused investment works, aligned to asset management objectives, regulatory requirements, and value for money principles.
The volumes and value of work under this contract are indicative only and are not guaranteed. Delivery will be dependent on Platform Housings asset management priorities, programme data, operational requirements, and available budgets over the contract term.
- How the procedure runs: The procurement will be conducted using a Competitive Flexible Procedure in accordance with the Procurement Act. The process will be undertaken in a number of stages, which may include: An initial selection stage to assess bidders' suitability, capability, and capacity to deliver the required works. Following the assessment of the procurement specific questionnaire the selected contractors will be invited to an initial round of dialogue. Following the initial dialogue stage bidders will be invited to submit and intermediate tender based on the authority's requirements. One or more subsequent tendering rounds, during which the authority may refine its requirements and award criteria Dialogue and/or negotiation with bidders to refine solutions, delivery models, and commercial arrangements, including the target cost model. A reduction of bidders at each stage based on evaluation against published criteria The contracting authority reserves the right to: Refine the specification, evaluation methodology, and award criteria during the procurement process Limit the number of bidders invited to participate in subsequent stages Final tenders will be evaluated on the basis of the most advantageous tender (MAT), in accordance with the finalised award criteria set out in the procurement documents. Further details of the process, including stage structure and evaluation methodology, will be provided within the procurement documentation.
- No preliminary market engagement: This has been carried out however the notice cannot be linked across multi lots.
CPV: Bathrooms construction work · Decoration work · Fire-prevention installation works · Heat pumps · Installation of doors and windows · Installation of doors and windows and related components · Installation of fitted kitchens · Insulation work · Painting and glazing work · Roof-covering work · Solar installation · Solar panel roof-covering work · +1 more
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£672,000,000 together) · win at most 1 of them · same conditions of participation on every lot · same evaluation weights on every lotLot #1SevernRenewal West Midlands, South WestPublished value£224,000,000
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Severn locality.
The geographical coverage includes the following counties:
- Herefordshire, Worcestershire and Gloucestershire
The scope of works includes, but is not limited to:
- Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing)
- Retrofit and energy efficiency works
- Cyclical decorations
- Major planned investment works
- Major projects e.g. High Rise building works.
The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin.
The contractor will be required to:
- Deliver works in both occupied and void properties (majority occupied), over a long term period.
- Manage delivery across multiple locations and multiple workstreams.
- Work collaboratively with Platform Housing and our stakeholders.
- Support customer engagement and increase satisfaction levels.
- Contribute to social value commitments
- Meet required performance, quality, and compliance standards
- Drive increased customer outcomes and enhanced communication.
- Deliver within a true partnering ethos.
Estimated annual value: £12,000,000 to £16,000,000 per annum.
The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets.
All contractors should be aware that there is a strong potential early in the contract that major works will be required to the three high rise blocks within Worcester. Further details will be provided where known at a later tendering stage.
The contracting authority intends to appoint one contractor to this locality.
- Economic & financial standing
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Technical & professional ability
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Condition of participationshortlisting
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).
Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.
As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots.
Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot.
Following the final tender stage, Platform intends to appoint one (1) contractor for this lot.
Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
Lot #2TameRenewal East Midlands, West MidlandsPublished value£224,000,000
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Tame locality.
The geographical coverage includes the following counties:
- West Midlands, Staffordshire, Warwickshire, Derbyshire and Leicestershire.
The scope of works includes, but is not limited to:
- Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing)
- Retrofit and energy efficiency works
- Cyclical decorations
- Major planned investment works
- Major projects e.g. High Rise building works.
The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin.
The contractor will be required to:
- Deliver works in both occupied and void properties (majority occupied), over a long term period.
- Manage delivery across multiple locations and multiple workstreams.
- Work collaboratively with Platform Housing and our stakeholders.
- Support customer engagement and increase satisfaction levels.
- Contribute to social value commitments
- Meet required performance, quality, and compliance standards
- Drive increased customer outcomes and enhanced communication.
- Deliver within a true partnering ethos.
Estimated annual value: £12,000,000 to £16,000,000 per annum.
The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets.
The contracting authority intends to appoint one contractor to this locality.
- Economic & financial standing
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Technical & professional ability
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Condition of participationshortlisting
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).
Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.
As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots.
Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot.
Following the final tender stage, Platform intends to appoint one (1) contractor for this lot.
Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
Lot #3WithamRenewal Yorkshire & Humber, East Midlands +1Published value£224,000,000
This Lot covers the delivery of planned home improvement and retrofit works across Platform Housings housing stock within the Witham locality.
The geographical coverage includes the following counties:
- Lincolnshire, Nottinghamshire, Leicestershire, Rutland and Northamptonshire.
The scope of works includes, but is not limited to:
- Component replacements (e.g. kitchens, bathrooms, windows, doors, roofing)
- Retrofit and energy efficiency works
- Cyclical decorations
- Major planned investment works
- Major projects e.g. High Rise building works.
The contract will operate under a target cost commercial model, whereby the contractor will be reimbursed for the actual cost of works delivered, together with an agreed profit and overheads margin.
The contractor will be required to:
- Deliver works in both occupied and void properties (majority occupied), over a long term period.
- Manage delivery across multiple locations and multiple workstreams.
- Work collaboratively with Platform Housing and our stakeholders.
- Support customer engagement and increase satisfaction levels.
- Contribute to social value commitments
- Meet required performance, quality, and compliance standards
- Drive increased customer outcomes and enhanced communication.
- Deliver within a true partnering ethos.
Estimated annual value: £12,000,000 to £16,000,000 per annum.
The estimated annual value is provided as an indication of anticipated spend only and does not constitute a guarantee of work. Actual volumes may vary and will be subject to programme requirements, property needs, and available budgets.
The contracting authority intends to appoint one contractor to this locality.
- Economic & financial standing
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Technical & professional ability
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Condition of participationshortlisting
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).
Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.
As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots.
Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot.
Following the final tender stage, Platform intends to appoint one (1) contractor for this lot.
Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 75%
- Cost: 25%
Published award criteria (2)
- Cost: 25% of the evaluation score will be awarded based on the total tendered cost submitted by the bidder in accordance with the pricing schedule provided in the tender documents. The lowest compliant tender will receive the maximum score, with other bids scored proportionately in accordance with the evaluation methodology set out in the procurement documents
- Quality: 75% of the evaluation score will be awarded based on the quality of the bidder's proposal. Quality will be assessed against the questions set out in the tender documentation and will cover areas such as service delivery approach, operational capability, health and safety management, customer considerations and social value commitments.
- Economic & financial standing
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Technical & professional ability
Detailed legal and financial capacity requirements will be assessed as part of the Selection Questionnaire and Conditions of Participation documentation.
These will include (but are not limited to) requirements relating to financial standing, insurance levels and economic and financial capacity. All requirements will be proportionate to the scope and value of the contract and will be applied in accordance with the Procurement Act 2023.
Full details are available within the Conditions of Participation document suite.
- Condition of participationshortlisting
Where the number of suppliers meeting the Conditions of Participation exceeds the maximum number to be invited to tender, suppliers will be shortlisted based on the evaluation of their responses to the Conditions of Participation questions set out in the Procurement Specific Questionnaire (PSQ).
Responses will be assessed using the scoring methodology described in the Conditions of Participation (CoP) document and the highest ranked suppliers will be invited to submit a tender.
As outlined in the CoP document, Platform intends to invite between three (3) and four (4) suppliers to tender for this lot, subject to sufficient suitable applicants. A maximum of nine (9) suppliers will be taken forward across the Severn, Tame and Witham lots.
Following the intermediate tender stage, a further down-selection process will be undertaken. The highest ranked suppliers will be invited to participate in the final tender stage, with a maximum of two (2) suppliers progressing for this lot.
Following the final tender stage, Platform intends to appoint one (1) contractor for this lot.
Where fewer suppliers meet the Conditions of Participation requirements, all compliant suppliers may be invited to tender.
- Price carries 25 of 100 points: a 10% discount moves about 2.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 27 Mar 2026, 16:24 GMT
- Last source update
- 27 Mar 2026, 16:24 GMT
- Award evaluation window
- Submission end – 4 Jan 2027
- Authority reference
Lot 1- FTS notice number
2026/S 000-028728- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-067707Find a Tender
- How it runs
The procurement will be conducted using a Competitive Flexible Procedure in accordance with the Procurement Act.
The process will be undertaken in a number of stages, which may include:
An initial selection stage to assess bidders' suitability, capability, and capacity to deliver the required works.
Following the assessment of the procurement specific questionnaire the selected contractors will be invited to an initial round of dialogue.
Following the initial dialogue stage bidders will be invited to submit and intermediate tender based on the authority's requirements.
One or more subsequent tendering rounds, during which the authority may refine its requirements and award criteria
Dialogue and/or negotiation with bidders to refine solutions, delivery models, and commercial arrangements, including the target cost model.
A reduction of bidders at each stage based on evaluation against published criteria
The contracting authority reserves the right to:
Refine the specification, evaluation methodology, and award criteria during the procurement process
Limit the number of bidders invited to participate in subsequent stages
Final tenders will be evaluated on the basis of the most advantageous tender (MAT), in accordance with the finalised award criteria set out in the procurement documents.
Further details of the process, including stage structure and evaluation methodology, will be provided within the procurement documentation.
How it was run
Official notice- Requests to participate (first stage)
- 7 May 2026, 14:00 BST
- Submission deadline
- 7 May 2026, 14:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
All tender submissions must be submitted electronically via the Platform Housing Group eTendering system (Proactis).
Interested suppliers must register on Proactis and search for the opportunity in order to access the procurement documents and submit a response.
No submissions will be accepted outside of the Proactis system
Timeline
27 Mar 2026 → 1 Apr 2027 · 4 dates- Tender notice published216 days ago27 Mar 2026, 16:24 GMT
- Submission deadline175 days ago7 May 2026, 14:00 BST
- Today29 Oct 2026
- Award decision expected byin 67 days4 Jan 2027, 23:59 GMT
- Contract startsin 153 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published27 Mar 2026, 16:24 GMTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: www.Proactis.com Procurement documentation will be made available via the Platform Housing eTendering system (Proactis). Interested suppliers must register on Proactis and search for the opportunity to access and download all procurement documents. Further details including how to register on Proactis are available at: https://www.platformhg.com/platform-housing-group-procurement
Notices published for this procedure
- Tender notice Tender notice on Find a Tender