Official UK procurement notice
Star Academies Furniture and Associated Services
Authority: Star Academies (Education)
What is being bought4 lots · detail below
Published requirement descriptionStar Academies (Star) is a not-for-profit multi-academy trust. As one of the UK’s leading trusts, Star runs a diverse network of primary and secondary schools across the UK. Star currently comprises 36 schools - 11 primary schools, 23 secondary schools and two ‘all through’ schools. There is also a Head Office and Professional Development institute, both based in Blackburn. Our schools are located in five regional clusters: Lancashire, Greater Manchester, West Yorkshire, West Midlands and Greater London.
The trust is expected to grow over the lifetime of the contract. Further details about the Trust can be found on our website: www.staracademies.org ↗.
Star Academies are looking to run an FTS (above threshold) competitive flexible procedure compliant under PA2023 to appoint a single suitable supplier for each lot (region), suppliers may bid and be appointed for more than one lot (region).
The suppliers selected will be able to provide a supply, installation, and packaging removal service for furniture across all Star Academies estate, this may also include a small-scale design element. Whilst the tender will be used as a basis for future works and pricing, the trust are looking to engage suppliers who will work collaboratively with us and tailor their approach, so that they are able to meet the specific needs of the trust.
This procurement also seeks to ensure that value for money is achieved for the trust and that the trust’s furniture and quality requirements are well managed and run in an efficient and consistent way across our entire estate.
The contract will run for an initial period of three years (plus a possible two further 12-month extensions) and successful bidders will remain on the contract for this period subject to performance and company stability (i.e. the company not going into administration). The tender is split into four lots to cover the respective regions where the schools are located, these are:
- Lot 1 - North West
- Lot 2 - West Yorkshire
- Lot 3 - West Midlands
- Lot 4 - London
Star are looking to shortlist up to three (3) companies per lot, identified from this Procurement Specific Questionnaire (PSQ), to receive the ITT pack which will provide a more detailed set of requirements. However, for the purposes of this shortlisting stage, bidders should assume that the ITT will include, but not be limited to:
- Supply and delivery of loose furniture items including but not limited to classroom chairs and desks, teacher chairs and desks, pedestals, office/admin chairs and desks, storage units for classrooms and office spaces. This may also include a small scale design element.
- Installation and packaging removal for goods.
The trust has provided a trust standard contract as part of the PSQ pack. Star’s preference is to engage with suppliers directly who will manage all aspects of the contract in house. If sub-contracts are required to meet the scope of this tender, these should be minimised. Any subcontracted arrangements must meet the same terms as the contract and will be the responsibility of the main supplier to manage.
- How the procedure runs: This will be a two-stage above threshold competitive flexible procedure with the intention of creating a contract with one suitable supplier per lot. Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to three (3) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3. Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing. Every supplier must meet the mandatory minimum PSQ requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
CPV: Computer furniture · Conference-room furniture · Dining-room furniture · Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Kindergarten furniture · Laboratory furniture · Library furniture · Lounge and reception-area furniture · Miscellaneous furniture · Miscellaneous furniture and equipment · Modular furniture · +3 more
Lots and requirements (4)Procurement structure
4 lots · all with a published value · same conditions of participation on every lotLot #1North WestAwardedRenewal North WestPublished value£0
The source published no individual description for this lot.
- Economic & financial standing
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Lot #2West YorkshireAwardedRenewal Yorkshire & HumberPublished value£0
The source published no individual description for this lot.
- Economic & financial standing
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Lot #3West MidlandsAwardedRenewal West MidlandsPublished value£0
The source published no individual description for this lot.
- Economic & financial standing
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Lot #4LondonAwardedRenewal LondonPublished value£0
The source published no individual description for this lot.
- Economic & financial standing
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Economic & financial standing
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
- Technical & professional ability
As per PA23_PSQ_Furniture_2026v2 - All documents are freely available at www.in-tendhost.co.uk/educationportal/aspx… ↗
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 8 Jan 2026, 13:41 GMT
- Last source update
- 24 Jun 2026, 16:35 BST
- Award evaluation window
- Submission end – 19 Feb 2026
- Authority reference
ITT/2026/FURN- FTS notice number
2026/S 000-001471- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0601e6Find a Tender
- How it runs
This will be a two-stage above threshold competitive flexible procedure with the intention of creating a contract with one suitable supplier per lot.
Stage 1 - The Procurement Specific Questionnaire (PSQ) which will allow the trust to shortlist up to three (3) suppliers per lot who meet the minimum requirements and score highest on the pricing, technical and competency questions in Part 3.
Stage 2 - These shortlisted suppliers will progress to the second stage of the process, the Invitation to Tender (ITT) stage where further technical capability will be tested along with more refined pricing.
Every supplier must meet the mandatory minimum PSQ requirements which are detailed in Parts 1 and 2. Any suppliers who do not meet these requirements will be deemed unsuccessful and will not be shortlisted for the ITT stage (stage 2).
How it was run
Official notice- Requests to participate (first stage)
- 2 Feb 2026, 12:00 GMT
- Submission deadline
- 2 Feb 2026, 12:00 GMT
- Clarification deadline
- 26 Jan 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Electronic Tender Returns (Submission of Tender) via In-Tend Education e-Tendering Portal
Timeline
8 Jan 2026 → 3 Jul 2026 · 8 dates- Tender notice published285 days ago8 Jan 2026, 13:41 GMT
- Clarification questions by267 days ago26 Jan 2026, 12:00 GMT
- Submission deadline260 days ago2 Feb 2026, 12:00 GMT
- Award decision expected by242 days ago19 Feb 2026, 23:59 GMT
- Contract starts141 days ago1 Jun 2026, 00:00 BST
- Assessment summaries sent118 days ago24 Jun 2026, 00:00 BST
- Latest notice published118 days ago24 Jun 2026, 16:35 BST
- Standstill ends108 days ago3 Jul 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 8 Jan 2026- Tender notice published8 Jan 2026, 13:41 GMTUK4
- Contract award notice published24 Jun 2026, 16:35 BSTUK6
- Status changed to complete24 Jun 2026, 16:35 BST
- Contract signature expected6 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| BATES OFFICE SERVICES LTD (03352929)6 Jul 2026 – 5 Jul 2029 · up to 5 Jul 2031Extensions: Successful bidders will remain on the contract for this period subject to performance and company stability (i.e. the company not going into administration) | £1,638,000 inc. VAT | 24 Jun 2026standstill to 3 Jul 2026 | Standstill |
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North West | 7final-stage tenders | 6 | 0 | — |
| 2 · West Yorkshire | 7final-stage tenders | 6 | 0 | — |
| 3 · West Midlands | 7final-stage tenders | 6 | 0 | — |
| 4 · London | 7final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Bates Office Services LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specificationsAccess: All documents are freely available at https://www.in-tendhost.co.uk/educationportal/aspx/Home
- Bidding documents and specifications
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender