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Find a TenderAwarded without competitionContract award notice
Published 31 Mar 2026, 15:33 BST

Official UK procurement notice

Socrates - Forensic Case Management Software - Licence, Support & Maintenance

Official notice

Authority: Police and Crime Commissioner for West Midlands (Police & fire)

Below threshold - without competitionSME suitable
Sectors: IT Services & Software (72) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Awarded value£37,877published award · exc. VAT
Awarded 31 Mar 2026no call for competition
Awarded to SOCRATES SOFTWARE LIMITED

What is being bought

Published requirement description

Socrates is used by the majority of UK police forces for secure forensic evidence handling, case management, matching of evidence, modus operandi matching, and pattern recognition between apparently unrelated cases. The application manages crime scene samples collected by FSI officers and onward tracking through the investigation process. Samples include photographs, fingerprints and DNA.

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedSME
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
72222300 Information technology services

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - without competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
31 Mar 2026, 15:33 BST
Last source update
31 Mar 2026, 15:43 BST
Authority reference
WMP0245
FTS notice number
2026/S 000-029884
Latest notice
Contract award notice (UK6)
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-0679aa Find a Tender

Notice history

3 events · 2 releases on Find a Tender · since 31 Mar 2026
  1. Transparency notice published
    31 Mar 2026, 15:33 BST
    UK5
  2. Contract award notice published
    31 Mar 2026, 15:43 BST
    UK6
  3. Contract signature expected
    1 Apr 2026, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,8771 award exc. VAT
Awarded toValueDateStatus
SOCRATES SOFTWARE LIMITED1 Apr 2026 – 31 Mar 2027£37,87731 Mar 2026Awarded

Contracting authority & participating public bodies

Police and Crime Commissioner for West Midlands

Contracting authorityPublic authority - sub-central government GB-PPON: PHLH-1699-TDLT Lloyd House, Colmore Circus Queensway, Birmingham, West Midlands, B4 6ATContact email

Bidders & participating suppliers

1 commercial party on the notice
  • SOCRATES SOFTWARE LIMITEDAwarded supplierGB-COH: 07485918GB-PPON: PCPX-2966-PWJG The Old Granary Suite 3a, Westwick, Cambridge, East of England, CB24 3ARContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender