Official UK procurement notice
Sheepcot Recreation Ground Pavilion Refurbishment, Goring-on-Thames
Authority: Goring on Thames Parish Council (Local council)
What is being bought
Published requirement descriptionGoring-on-Thames Parish Council is seeking to appoint a contractor to refurbish and extend the existing sports pavilion at Sheepcot Recreation Ground, Gatehampton Road, Goring on Thames, RG8 0EB. The works involve refurbishment of the existing building and a modest extension to provide improved changing rooms, accessible toilets, a covered spectator area with serving hatch, and associated storage. Planning permission has been granted by South Oxfordshire District Council (ref P25/S4010/FUL). The appointed contractor will be invited to collaborate with the parish council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. This is a Stage One notice inviting requests to participate via a Selection Questionnaire. Shortlisted contractors will be invited to submit a full tender at Stage Two.
- How the procedure runs: This procurement follows a two-stage competitive flexible procedure. At Stage One, all interested contractors are invited to submit a Selection Questionnaire (SQ) response. Submissions will be assessed against published pass/fail criteria and scored criteria covering financial standing, relevant experience, health and safety, and capacity to deliver. The aim is to shortlist between five and eight contractors to proceed to Stage Two. At Stage Two, shortlisted contractors will be issued with a full Invitation to Tender (ITT) including a schedule of works and performance specification. Tenders will be evaluated against pre-agreed criteria covering price, relevant experience, proposed methodology, programme, and quality of submission. The council is not obliged to accept the lowest tender. The appointed contractor will be invited to collaborate with the council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. No contract will be entered into until the council is satisfied that sufficient funding is in place.
CPV: Building alteration work · Environmental improvement works · Overhaul and refurbishment work
The lotProcurement structure
single lot · value publishedLot #1Published value£400,000
- Economic & financial standing
Participation
Is this procurement reserved for the following groups? (optional)
Supported employment providers
Providing employment or related support to disabled or disadvantaged individuals, who are at least 30% of employees.
Legal and financial capacity conditions of participation (optional)
Must not require insurance before contract award, or audited accounts.
You have 10,000 characters available
Technical ability conditions of participation (optional)
Must allow equivalent qualifications and standards.
You have 10,000 characters available
Is this contract particularly suitable for the following groups?
Small and medium-sized enterprises (SMEs)
Fewer than 250 staff, and either turnover less than £44 million or balance sheet total less than £38 million.
Voluntary, community and social enterprises (VCSEs)
Non-governmental organisation that is value-driven and principally reinvests its surpluses to further social, environmental or cultural objectives.
- Technical & professional ability
Applicants must demonstrate relevant experience of the refurbishment or construction of community, sports, or leisure buildings. At least two of the three projects submitted must have been completed within the last five years with a contract value of £250,000 or above. Named references must be provided. Applicants must hold or confirm the ability to obtain accreditation with a recognised health and safety scheme such as CHAS, Constructionline, or SafeContractor, or demonstrate equivalent competence. A written health and safety policy must be in place where the organisation has five or more employees.
- Condition of participationshortlisting
Suppliers will be selected using the pass/fail and scored criteria published in the Stage One Shortlisting Criteria document accompanying this notice.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (4)
- Relevant experience and track record: 20%
- Proposed methodology and programme: 25%
- Quality of submission: 15%
- Price: 40%
Published award criteria (4)
- Price
- Relevant experience and track record
- Proposed methodology and programme
- Quality of submission
- Economic & financial standing
Participation
Is this procurement reserved for the following groups? (optional)
Supported employment providers
Providing employment or related support to disabled or disadvantaged individuals, who are at least 30% of employees.
Legal and financial capacity conditions of participation (optional)
Must not require insurance before contract award, or audited accounts.
You have 10,000 characters available
Technical ability conditions of participation (optional)
Must allow equivalent qualifications and standards.
You have 10,000 characters available
Is this contract particularly suitable for the following groups?
Small and medium-sized enterprises (SMEs)
Fewer than 250 staff, and either turnover less than £44 million or balance sheet total less than £38 million.
Voluntary, community and social enterprises (VCSEs)
Non-governmental organisation that is value-driven and principally reinvests its surpluses to further social, environmental or cultural objectives.
- Technical & professional ability
Applicants must demonstrate relevant experience of the refurbishment or construction of community, sports, or leisure buildings. At least two of the three projects submitted must have been completed within the last five years with a contract value of £250,000 or above. Named references must be provided. Applicants must hold or confirm the ability to obtain accreditation with a recognised health and safety scheme such as CHAS, Constructionline, or SafeContractor, or demonstrate equivalent competence. A written health and safety policy must be in place where the organisation has five or more employees.
- Condition of participationshortlisting
Suppliers will be selected using the pass/fail and scored criteria published in the Stage One Shortlisting Criteria document accompanying this notice.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 29 Apr 2026, 18:02 BST
- Last source update
- 29 Apr 2026, 18:13 BST
- Award evaluation window
- Submission end – 1 Mar 2027
- Authority reference
SHEEPCOT-2026-01- FTS notice number
2026/S 000-039526- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-068e98Find a Tender- Contract terms summary
Payment will be made within 30 days of receipt of a valid, undisputed invoice. Invoices should be submitted to the Clerking team at Goring-on-Thames Parish Council. Disputed invoices will be notified to the contractor in writing within 5 working days with reasons, and the council will work with the contractor to resolve disputes promptly.
- How it runs
This procurement follows a two-stage competitive flexible procedure. At Stage One, all interested contractors are invited to submit a Selection Questionnaire (SQ) response. Submissions will be assessed against published pass/fail criteria and scored criteria covering financial standing, relevant experience, health and safety, and capacity to deliver. The aim is to shortlist between five and eight contractors to proceed to Stage Two. At Stage Two, shortlisted contractors will be issued with a full Invitation to Tender (ITT) including a schedule of works and performance specification. Tenders will be evaluated against pre-agreed criteria covering price, relevant experience, proposed methodology, programme, and quality of submission. The council is not obliged to accept the lowest tender. The appointed contractor will be invited to collaborate with the council on finalising the construction drawings. Any contractor-designed elements must comply with the planning permission as granted. No contract will be entered into until the council is satisfied that sufficient funding is in place.
- Risks
The principal risks to contract performance are as follows.
Funding: the contract will not be awarded until the Finance Committee is satisfied that sufficient funding is in place. Grant funding is being sought concurrently with the procurement process and conditional approval is targeted for October to December 2026.
Programme: the target completion date of September 2027 is linked to the promotion status of Goring United FC and eligibility for a subsequent Football Foundation AGP grant. Delay to contract award or construction could have material consequences for both.
Planning conditions: several pre-commencement planning conditions must be discharged before works begin, including an arboricultural method statement and a biodiversity enhancement scheme.
How it was run
Official notice- Requests to participate (first stage)
- 30 May 2026, 17:00 BST
- Submission deadline
- 30 May 2026, 17:00 BST
- Clarification deadline
- 23 May 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
www.goringparishcouncil.gov.uk ↗
Completed Selection Questionnaires must be submitted by email to [email protected] by 5pm on Friday 30 May 2026. Do not submit to any other address. All submissions will be held unopened until the deadline and opened simultaneously in accordance with the council's Financial Regulations. Enquiries should be directed to Nick Mallen, Deputy Clerk, at [email protected] or 07741 417052.
Timeline
29 Apr 2026 → 1 Mar 2027 · 5 dates- Tender notice published176 days ago29 Apr 2026, 18:02 BST
- Clarification questions by152 days ago23 May 2026, 15:00 BST
- Submission deadline145 days ago30 May 2026, 17:00 BST
- Today22 Oct 2026
- Contract startsin 129 days1 Mar 2027
- Award decision expected byin 130 days1 Mar 2027, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 29 Apr 2026- Tender notice published29 Apr 2026, 18:02 BSTUK4
- Tender notice published29 Apr 2026, 18:13 BSTUK4
Published amendments (1)
Contract location refined from England (UKC-UKK) to Berkshire, Buckinghamshire and Oxfordshire (UKJ1) to accurately reflect the location of the contract site. The original selection defaulted to all English regions. This correction does not affect the substance of the procurement or the terms of the notice.
Contracting authority & participating public bodies
Official documents & specifications (6)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Stage One shortlisting criteria, including pass/fail thresholds and scored criteria. Applicants are encouraged to read this document before completing the Selection Questionnaire.
- Bidding documents and specificationsAccess: A full Invitation to Tender will be issued to shortlisted contractors at Stage Two. Shortlisted contractors will also be invited to collaborate with the council on finalising the schedule of works and performance specification.
- Bidding documents and specifications Project information pack containing the planning decision notice, Design and Access Statement, and approved drawings for the Sheepcot Recreation Ground Pavilion Refurbishment (ref P25/S4010/FUL). Applicants must review this material before completing and submitting the Selection …
- Bidding documents and specifications Stage One Selection Questionnaire and covering notice. Contractors wishing to be considered for this procurement must complete and return this document by 5pm on Friday 30 May 2026.
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender