Official UK procurement notice
Servicing of Gas and Electric Catering Appliances and Ventilation Systems
Authority: Derbyshire County Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£850,000≈ £425k / year · £1,020,000 inc. VAT
Submissions closed 11 Jun 2025awarded 22 Aug 2025
Awarded to B.B.C.S. LIMITED
Contract term 2 yrsends 30 Sept 2027 · up to 30 Sept 2029 with extensions · starts 1 Oct 2025
What is being bought
Published requirement descriptionThe Council is inviting suppliers to tender for a contract for the provision of Servicing of Gas and Electric Catering Appliances and Ventilation Systems.
The work comprises that servicing will be undertaken at establishments within the charge of the Council and located throughout the geographical area of Derbyshire.
- The authority expects to re-tender this requirement around 12 Aug 2025, 23:59 BST.
CPV: Repair and maintenance services of catering equipment
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£850,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
See ITT
- Technical & professional ability
See ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
Conditions of participation2
- Economic & financial standing
See ITT
- Technical & professional ability
See ITT
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 12 Aug 2025
- First published
- 2 May 2025, 14:39 BST
- Last source update
- 6 Oct 2025, 15:40 BST
- Award evaluation window
- Submission end – 26 Aug 2025
- Authority reference
PRP273- FTS notice number
2025/S 000-018815- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050c61Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 11 Jun 2025, 11:00 BST
- Clarification deadline
- 23 May 2025, 11:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Submission via ProContract e-tendering procurement portal (link to advert below).
Timeline
2 May 2025 → 6 Oct 2025 · 8 dates- Tender notice published2 May 2025, 14:39 BST
- Clarification questions by23 May 2025, 11:00 BST
- Submission deadline11 Jun 2025, 11:00 BST
- Assessment summaries sent22 Aug 2025, 00:00 BST
- Award decision expected by26 Aug 2025, 23:59 BST
- Standstill ends3 Sept 2025, 23:59 BST
- Contract starts384 days ago1 Oct 2025, 00:00 BST
- Latest notice published378 days ago6 Oct 2025, 15:40 BST
Notice history
5 events · 3 releases on Find a Tender · since 2 May 2025- Tender notice published2 May 2025, 14:39 BSTUK4
- Contract award notice published22 Aug 2025, 14:53 BSTUK6
- Status changed to complete22 Aug 2025, 14:53 BST
- Contract signature expected8 Sept 2025, 23:59 BSTscheduled
- Contract details notice published6 Oct 2025, 15:40 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £273,8261 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 4 Sept 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| B.B.C.S. LIMITEDSMEPRP273 Servicing of Gas and Electric Catering Appliances and Ventilation Systems1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029Extensions: 2 x 12 month extensions at the contracting authorities discretion. | £273,826 | 22 Aug 2025 | Awarded |
Contracts
Servicing of Gas and Electric Catering Appliances and Ventilation Systems · B.B.C.S. LIMITEDSME
- Signed
- 4 Sept 2025
- Value
- £273,826
- Period
- 1 Oct 2025 – 30 Sept 2027 · up to 30 Sept 2029 with extensions
- Status
- active
- Extensions
- 2 x 12 month extension available in favour on the contracting authority
3 agreed KPIs: Servicing Visits · Invoicing · Compliants
- Servicing Visits, Percentage of servicing visits attended when scheduled, including certification issued within the specified timescale.
- Invoicing, Percentage number of invoices received within the 7 days of the servicing or repairs work completion.
- Compliants, Number of complaints resolved within 28 days of complaint submitted
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- B.B.C.S. LIMITEDAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender