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AwardedFind a Tender · award

Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital

Buyer: SOMERSET NHS FOUNDATION TRUST →

BuyerSOMERSET NHS FOUNDATION TRUST
StatusAwarded
DeadlineNot published
ValueValue not published
Published26 Aug 2025

What is being bought

Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.

Delivery location

UKC · UKD · UKE · UKF · UKG · UKH · UKI · UKJ · UKK

Categories

Records management 79996100Scanning services 79999100

Lot details

Lot 1

Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.

Statuscancelled

Award criteria
price

What is included

ItemCategoryQuantity
1Records managementNot published

Comparable-procurement analytics

Benchmarked against retained Find a Tender procedures with CPV division 79. The category anchor is Records management (79996100); this is a deliberately broad market comparator. The comparison is shown at several levels rather than pretending one company or region is always the best benchmark.

Comparison setProceduresReported bids per procedureNamed award suppliersPrice evidence
Market: CPV division 796,5304 median · 31.4 average (2,254 of 6,530 with a bid count)3.3 average (2,518 of 6,530 with named award suppliers)Not published
Same buyer0Not publishedNot publishedNot published
Delivery region: UKC3212 median · 31.5 average (109 of 321 with a bid count)4.7 average (120 of 321 with named award suppliers)Not published

“Reported bids” is an official aggregate, sometimes reported per lot; it is the closest available competition measure. “Named award suppliers” are winners, not all applicants.

Price-outcome signal

Not enough comparable procedures currently publish both a GBP tender value and a usable lowest-valid-bid value to calculate a responsible price-reduction benchmark. Tenderline deliberately does not infer a saving from named award suppliers or from missing award values.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleThis contract has been awarded against the NHS Shared Business Services (SBS) Framework. Operating under the Public Procurement Regulations 2015. The chosen lot does not allow for further competition. The chosen provider remains local to the authorities premises providing assurances for the security and handling of medical records being handled, scanned, stored and destroyed.
Rationale classificationsThe procurement falls outside the scope of application of the directive
Special regimeNot published
Covered byGPA
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

051347-2025-1

Statusactive
Value£215,656

Documents & submission route

No documents are published in the current source record.

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-058df4
Latest release ID051347-2025
Latest release timestampTue Aug 26 2025 15:01:20 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodlimited
Procurement method detailsAward procedure without prior publication of a call for competition
Main procurement categoryservices
Above thresholdNot published
Legal basis32014L0024
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source1
Tender documents in source0
Awards in latest release1
Contracts in latest release1
Parties in latest release4

Notice history

DateEventReference
26 Aug 2025award, contract051347-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
{
  "id": "051347-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-08-26T16:01:20+01:00",
  "ocid": "ocds-h6vhtk-058df4",
  "buyer": {
    "id": "GB-FTS-158880",
    "name": "SOMERSET NHS FOUNDATION TRUST"
  },
  "awards": [
    {
      "id": "051347-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01187478",
          "name": "Hugh Symons Information Management"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-058df4",
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      {
        "id": "1",
        "status": "cancelled",
        "options": {
          "description": "12 Month extension available within contract."
        },
        "hasOptions": true,
        "description": "Scanning of medical records, archival  and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.",
        "awardCriteria": {
          "criteria": [
            {
              "type": "price"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
          "description": "Musgrove Park Hospital TA1 5DA & Yeovil District Hospital BA21 4AT"
        },
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          }
        ]
      }
    ],
    "title": "Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "Scanning of medical records, archival  and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.",
    "classification": {
      "id": "79999100",
      "scheme": "CPV",
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    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "This contract has been awarded against the NHS Shared Business Services (SBS) Framework. Operating under the Public Procurement Regulations 2015. The chosen lot does not allow for further competition. The chosen provider remains local to the authorities premises providing assurances for the security and handling of medical records being handled, scanned, stored and destroyed.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-158880",
      "name": "SOMERSET NHS FOUNDATION TRUST",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKK23",
        "locality": "Taunton",
        "postalCode": "TA15DA",
        "countryName": "United Kingdom",
        "streetAddress": "Musgrove Park Hospital"
      },
      "details": {
        "url": "https://www.somersetft.nhs.uk/",
        "classifications": [
          {
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            "scheme": "TED_CA_TYPE",
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          },
          {
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            "description": "Health"
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        ]
      },
      "identifier": {
        "legalName": "SOMERSET NHS FOUNDATION TRUST",
        "noIdentifierRationale": "notOnAnyRegister"
      },
      "contactPoint": {
        "name": "Vicky Matthews",
        "email": "Vicky.Matthews@somersetft.nhs.uk"
      }
    },
    {
      "id": "GB-COH-01187478",
      "name": "Hugh Symons Information Management",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "Poole",
        "postalCode": "BH12 4AR",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "https://www.hsim.co.uk/",
        "scale": "large"
      },
      "identifier": {
        "id": "01187478",
        "scheme": "GB-COH",
        "legalName": "Hugh Symons Information Management"
      },
      "contactPoint": {
        "email": "info.man@hughsymons.com"
      }
    },
    {
      "id": "GB-FTS-66290",
      "name": "Somerset NHS Foundation Trust",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Taunton",
        "postalCode": "TA1 5DA",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Somerset NHS Foundation Trust"
      }
    },
    {
      "id": "GB-FTS-158881",
      "name": "NHS England",
      "roles": [
        "mediationBody"
      ],
      "address": {
        "locality": "Redditch",
        "postalCode": "B97 9PT",
        "countryName": "United Kingdom",
        "streetAddress": "NHS England, PO Box 16738, Redditch, B97 9PT"
      },
      "identifier": {
        "legalName": "NHS England"
      },
      "contactPoint": {
        "email": "england.contactus@nhs.net"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "051347-2025-1",
      "value": {
        "amount": 215656.12,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "051347-2025-1",
      "dateSigned": "2025-08-25T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}
Complete JSON history (1 releases)
26 Aug 2025 · 051347-2025 · award, contract
{
  "id": "051347-2025",
  "tag": [
    "award",
    "contract"
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "value": 1,
        "measure": "bids",
        "relatedLot": "1"
      },
      {
        "id": "2",
        "value": 0,
        "measure": "smeBids",
        "relatedLot": "1"
      },
      {
        "id": "3",
        "value": 0,
        "measure": "electronicBids",
        "relatedLot": "1"
      }
    ]
  },
  "date": "2025-08-26T16:01:20+01:00",
  "ocid": "ocds-h6vhtk-058df4",
  "buyer": {
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    "name": "SOMERSET NHS FOUNDATION TRUST"
  },
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      "id": "051347-2025-1",
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        {
          "id": "GB-COH-01187478",
          "name": "Hugh Symons Information Management"
        }
      ],
      "relatedLots": [
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  ],
  "tender": {
    "id": "ocds-h6vhtk-058df4",
    "lots": [
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          "description": "12 Month extension available within contract."
        },
        "hasOptions": true,
        "description": "Scanning of medical records, archival  and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.",
        "awardCriteria": {
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            {
              "type": "price"
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          ]
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      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryLocation": {
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        },
        "deliveryAddresses": [
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          {
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          },
          {
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          {
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          {
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          {
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    "procurementMethodRationaleClassifications": [
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    },
    {
      "id": "GB-COH-01187478",
      "name": "Hugh Symons Information Management",
      "roles": [
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      "address": {
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        "locality": "Poole",
        "postalCode": "BH12 4AR",
        "countryName": "United Kingdom"
      },
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        "scale": "large"
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        "id": "01187478",
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      },
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    },
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      "name": "Somerset NHS Foundation Trust",
      "roles": [
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      ],
      "address": {
        "locality": "Taunton",
        "postalCode": "TA1 5DA",
        "countryName": "United Kingdom"
      },
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        "legalName": "Somerset NHS Foundation Trust"
      }
    },
    {
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      ],
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}