Find a TenderAwarded without competition

Published 26 Aug 2025, 16:01 BST

Official UK procurement notice

Scanning of medical records for Musgrove Park Hospital and Yeovil District Hospital

Official notice

Authority: Somerset NHS Foundation Trust (Central government)

ServicesAward procedure without prior publication of a call for competition

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Awarded value£215,656published contract · exc. VAT

Awarded 25 Aug 2025no call for competition

Awarded to Hugh Symons Information Management Ltd

What is being bought

Published requirement description

Scanning of medical records, archival and destruction, for Musgrove Park Hospital and Yeovil District Hospital - 3 year agreement.

CPV: Records management · Scanning services

The lotProcurement structure

single lot · no lot value published

Lot #1Awarded

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West · Musgrove Park Hospital TA1 5DA & Yeovil District Hospital BA21 4AT

Extensions: 12 Month extension available within contract.

79996100 Records management

Procedure terms & legal framework

From the official record

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 26 Aug 2025, 16:01 BST
Last source update: 26 Aug 2025, 16:01 BST
FTS notice number: 2025/S 000-051347
Classification (CPV): Records managementScanning services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-058df4 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: This contract has been awarded against the NHS Shared Business Services (SBS) Framework. Operating under the Public Procurement Regulations 2015. The chosen lot does not allow for further competition. The chosen provider remains local to the authorities premises providing assurances for the security and handling of medical records being handled, scanned, stored and destroyed.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £215,6561 contract exc. VAT

Bids received 1

Contracts signed 1latest 25 Aug 2025

Awarded to	Value	Date	Status
Hugh Symons Information Management LtdSME	£215,656 †	—	Awarded

Contracts

Contract 051347-2025-1 · Hugh Symons Information Management LtdSME
Signed
25 Aug 2025
Value
£215,656
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1bids · 0 electronic	0	—	—

Contracting authority & participating public bodies

SOMERSET NHS FOUNDATION TRUST

Contracting authorityCentral GovernmentBody governed by public lawHealth Musgrove Park Hospital, Taunton, South West, TA15DAContact name, email

Dispute resolution & review bodies

NHS EnglandMediation body RedditchContact email

Bidders & participating suppliers

1 commercial party on the notice

Hugh Symons Information ManagementAwarded supplierGB-COH: 01187478 Poole, UK, BH12 4ARContact email

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.