Official UK procurement notice
S1768 - The Delivery of Building, M&E Condition Surveys, Measured Surveys and Reinstatement Cost Assessments
Authority: Salford City Council (Local council)
Sectors: Architecture & Engineering (71) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
Published estimate£500,000≈ £125k / year · £600,000 inc. VAT28.7% above published estimate
Submissions closed 24 Oct 2025awarded 21 Jan 2026
Award (standstill) to Oakleaf Surveying Limited
Contract term 4 yrsends 29 Nov 2029 · up to 29 Nov 2031 with extensions · starts 30 Nov 2025
What is being bought
Published requirement description- Provide a single source service provider for a 2-year planned programme of commercial
building and M&E condition surveys and reports.
- Provide a single source Service Provider for a period of up to 5 years for adhoc and
reactive commercial building and M&E condition surveys and reports.
- Obtain independent surveys and reports on the condition of the building fabric
and services including M&E equipment and plant across Salford City Councils owned and
managed estate.
- Obtain repairs, maintenance and capital expenditure data to inform budget forecasting
Page 2 to 4
to inform the councils long term property management strategy
- Obtain component and element (including plant) lifecycle data to form 5,10-, & 30-year
capital investment programmes.
- Identify any further intrusive investigations required
- Not divided into lots: The Contract Management Team advised that dividing the contract into separate lots would likely have resulted in increased administrative burden and higher overall costs. Furthermore, the team has expressed a preference for a consistent approach from the successful bidder in how findings are presented to the Council.
CPV: Building surveying services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (3)
- Quality
- Social Value
- Price
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 31 Jul 2025, 11:54 BST
- Last source update
- 21 Jan 2026, 15:13 GMT
- Award evaluation window
- Submission end – 15 Nov 2025
- Authority reference
S1768- FTS notice number
2025/S 000-060128- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-056a09Find a Tender
How it was run
Official notice- Submission deadline
- 24 Oct 2025, 14:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
DN784849 available on The Chest at www.the-chest.org.uk ↗
Timeline
31 Jul 2025 → 30 Jan 2026 · 10 dates- Planning notice published31 Jul 2025, 11:54 BST
- Market engagement11 Aug 2025, 23:59 BST
Market Engagement Questionnaire
- Next notice expected13 Aug 2025, 23:59 BST
- Tender notice published398 days ago26 Sept 2025, 12:53 BST
- Submission deadline370 days ago24 Oct 2025, 14:00 BST
- Award decision expected by347 days ago15 Nov 2025, 23:59 GMT
- Contract starts333 days ago30 Nov 2025
- Assessment summaries sent281 days ago21 Jan 2026
- Latest notice published280 days ago21 Jan 2026, 15:13 GMT
- Standstill ends271 days ago30 Jan 2026, 23:59 GMT
Notice history
8 events · 3 releases on Find a Tender · since 31 Jul 2025- Preliminary market engagement notice published31 Jul 2025, 11:54 BSTUK2
- Tender notice published26 Sept 2025, 12:53 BSTUK4
- Status changed to active26 Sept 2025, 12:53 BST
- Procurement method changed26 Sept 2025, 12:53 BST
- Deadline published: 24 Oct 2025, 14:00 BST26 Sept 2025, 12:53 BST
- Contract award notice published21 Jan 2026, 15:13 GMTUK6
- Status changed to complete21 Jan 2026, 15:13 GMT
- Contract signature expected15 Feb 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £643,6751 award exc. VAT
Bids received 91 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Oakleaf Surveying Limited1 Mar 2026 – 28 Feb 2029 · up to 28 Feb 2031Extensions: 2 x 12 month extensions available | £643,675 | 21 Jan 2026standstill to 30 Jan 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 9final-stage tenders · 10 at stage one | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- BELLROCK (ASSETS & COMPLIANCE) CONSULTING LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender