Removal and installation of play equipment

Scope of Works - Playing Field

• Removal of existing swing set (7 years and under)
• Supply and installation of replacement non-wooden swing set
• Repair and making good of wetpour surfacing or rubber surface alternative.
• Supply and installation of zip wire (location to be confirmed) options requested to include non-wooden zip wire or partially wooden construction, with metal ground fixing and steel top bars
• Supply and installation of climbing frame (Perlu or equivalent) (A Play unit Built to challenge and excite older children, this structure could combine multiple towers, high platforms, a twisted crossover, net climber, a stainless steel slide and an outrigger ladder to encourage active, adventurous play. It's all about height, movement, and exploration - giving children the space to climb higher, move faster, and push their physical limits in a safe, stimulating environment, Every feature should have been designed to promote strength, balance, coordination, and confidence on wetpour or rubber surface.

Supply and installation of Youth Shelter with hard surface underneath and groundworks specification to be supplied.

Scope of Works - Amenity Field

• Creation of new gated entrance self-closing not essential
• Construction of accessible path not gravel, hard surface required.
• Supply and installation of accessible roundabout (should be designed to be also accessible for individuals with mobility impairments and wheelchair users, featuring a rotating base that sits flush with the surrounding safety surface for smooth transitions., The Item should be delivered to site fully fabricated with no alterations or adjustments having to be made on site, Bearings should have accessible lubrication points

The roundabout will require free-draining ground, additional drainage may be required, we would welcome your comments

• Supply and installation of accessible swing (net)
• Supply and installation of older children's swing(flat)
• Supply and installation of younger children's swing (cradle)
• All equipment installed on wetpour surfacing
• Supply and installation of Youth Shelter
• Supply and installation of two full-size goal posts installed with ground sockets enabling change of position. Additional information: . Standards & Compliance

All works must comply with BS EN 1176, BS EN 1177, RoSPA guidance, the Health & Safety at Work Act 1974, and the Construction (Design and Management) Regulations 2015.

7. Health, Safety & Insurance

Contractors must provide site-specific Risk Assessments and Method Statements (RAMS) and evidence of the following minimum insurance levels:

• Public Liability Insurance: £5 million
• Employers' Liability Insurance

8. Site Visits

Contractors are encouraged to undertake a site visit prior to submitting a quotation. Visits can be arranged by contacting the Parish Clerk.

9. Quotation Requirements

Quotations must include:

• A detailed cost breakdown by site and item
• Equipment specifications
• Programme and proposed timescales
• Details of warranties and guarantees
• Confirmation of aftercare and maintenance
• Quotation validity period of not less than 30 days

All prices must be inclusive of labour, materials, plant, delivery, and disposal.

10. Pricing Return Schedule

Item / Location Description Price (£)

Playing Field - Swings & Surfacing As per specification

Playing Field - Zip Wire As per specification

Playing Field - Climbing Frame As per specification

Playing Field - Youth Shelter As per specification

Amenity Field - Access Works As per specification

Amenity Field - Play Equipment As per specification

Amenity Field - Youth Shelter As per specification

Amenity Field - Goal Posts As per specification

11. Evaluation Criteria

Quotations will be evaluated on the basis of price, compliance with the specification, quality and durability of equipment, contractor experience, and ability to meet timescales. The Parish Council does not undertake to accept the lowest or any quotation.

12. Submission Details

Quotations must be received no later than Noon on 4th March 2026.

Submissions should be sent by email or sealed envelope to:

Jane Mills

Locum Parish Clerk

Buckland Brewer Parish Council

17 Lenwood Country Club

Lenwood Rd

Northam

Devon

EX39 3PN

13. Additional Information

Buckland Brewer Parish Council reserves the right to amend the specification, seek clarification, or not to award a contract. This RFQ does not constitute a commitment to award a contract.

14. Procurement Documents

The following documents form part of this procurement process and must be reviewed prior to submission:

• Request for Quotations (RFQ)
• Technical specifications and scope of works
• Pricing Return Schedule
• Contractor Risk Assessments and Method Statements (RAMS)
• Evidence of Insurance
• Equality and Health & Safety policies (upon request)

By submitting a quotation, contractors confirm they have read and understood all procurement documents and can meet the stated requirements