Records Management and Storage

{
  "id": "074026-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-08-05T10:31:37+01:00",
  "ocid": "ocds-h6vhtk-06dc05",
  "buyer": {
    "id": "GB-PPON-PLDL-8938-YGYW",
    "name": "Kent County Council"
  },
  "tender": {
    "id": "CN260733",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2032-06-30T23:59:59+01:00",
          "startDate": "2027-07-01T00:00:00+01:00",
          "maxExtentDate": "2037-06-30T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKJ4",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "63121000",
            "scheme": "CPV",
            "description": "Storage and retrieval services"
          },
          {
            "id": "79996100",
            "scheme": "CPV",
            "description": "Records management"
          }
        ]
      }
    ],
    "title": "Records Management and Storage",
    "value": {
      "amount": 800000,
      "currency": "GBP",
      "amountGross": 960000
    },
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Kent County Council (KCC) is undertaking a Preliminary Market Engagement exercise to inform its future approach to Records Management Services. The current service includes the secure storage, retrieval, transportation, tracking and disposal of physical records, with approximately 65,500 records storage boxes currently held off-site.\nThrough this engagement, KCC is seeking feedback on the service. The information gathered will be used to help shape future service requirements and inform the Council's decision-making regarding future contractual arrangements. Please refer to the Market Engagement Questionnaire for further information regarding the service and Market Engagement Exercise.\nFor more information about this opportunity, please visit the eSourcing portal at: \nhttps://www.kentbusinessportal.org.uk/tenders/UK-UK-Maidstone:-Storage-and-retrieval-services./Z9JE7225KW\nTo respond to this opportunity, please click here: \nhttps://www.kentbusinessportal.org.uk/respond/Z9JE7225KW",
    "aboveThreshold": true,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-PPON-PLDL-8938-YGYW",
      "name": "Kent County Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ45",
        "country": "GB",
        "locality": "Maidstone",
        "postalCode": "ME14 1XQ",
        "countryName": "United Kingdom",
        "streetAddress": "Sessions House"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PLDL-8938-YGYW",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Mr Joseph Kay",
        "email": "joseph.kay@kent.gov.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "074026-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/074026-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-08-05T10:31:37+01:00"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-08-24T23:59:59+01:00",
        "description": "Kent County Council (KCC) is undertaking a market engagement exercise to gather feedback from suppliers regarding the future provision of Records Management Services. Please access the market engagement questionnaire via the Kent Business Portal for further information and details of how to participate.\nThe deadline for response is 12 pm on Monday 24th August 2026.\nPlease note that the estimated contract value, duration and commencement dates are indicative only and have been provided for the purposes of this market engagement notice. The future scope, duration, and value of any subsequent arrangement remain under consideration and may be subject to change following market engagement and consideration of future Local Government Reorganisation (LGR)."
      }
    ]
  },
  "initiationType": "tender"
}