Official UK procurement notice
RBGKEW1448 - Art Installation & Transportation Framework
Authority: Royal Botanic Gardens, Kew (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionTo develop a list (Framework Agreement) of approved Art installation and transportation companies (up to three) that work with Kew Gardens and Wakehurst to install Art exhibitions and programmes.
- To provide installation services for large scale artworks at Kew Gardens and Wakehurst including but not limited to the Temperate House and the Shirley Sherwood Gallery.
- Transportation (international or UK based) of artworks may be required.
- Fabrication of frames, plinths or other enabling works may be required.
CPV: Construction work for art and cultural buildings · Transport services (excl. Waste transport)
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 6 bids received · 3 suppliers appointed
- Framework period
- 2 yrs · up to 4 yrs from 30 Sept 2025
Published description of the framework
Framework Call-off Procedures
During the lifetime of the Contract, RBG Kew may call off from this Framework Agreement in two different ways.
Option 1: Ranked direct award
Option 2: Further competition between all suppliers on the framework
The option chosen will depend upon the individual requirements of each programme
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,920,000
- Economic & financial standing
Terms & Conditions - included in the ITT (Part 3)
Insurance requirements - £5M Employers Liability, £10M Public Liability, £2M Professional Indemnity
- Technical & professional ability
Health & Safety - compliance with RBG Kew's contractors code of practice
Essential Previous Experience -
•Working in outdoor environments
•Working in listed buildings
•Working in heritage environments or locations which are archaeologically sensitive and ecologically protected
•Working at height in a complex location with restricted access
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- Transport & Shipping Capabilities: 15%
- In house fabrication facilities and expertise: 15%
- Art installation & deinstallation expertise: 40%
- Method Statement & Risk Assessment: 15%
- Table of rates: 5%
- Sustainability: 10%
Published award criteria (6)
- Transport & Shipping Capabilities
- In house fabrication facilities and expertise
- Art installation & deinstallation expertise
- Method Statement & Risk Assessment
- Sustainability
- Table of rates
- Economic & financial standing
Terms & Conditions - included in the ITT (Part 3)
Insurance requirements - £5M Employers Liability, £10M Public Liability, £2M Professional Indemnity
- Technical & professional ability
Health & Safety - compliance with RBG Kew's contractors code of practice
Essential Previous Experience -
•Working in outdoor environments
•Working in listed buildings
•Working in heritage environments or locations which are archaeologically sensitive and ecologically protected
•Working at height in a complex location with restricted access
- Price carries 5 of 100 points: a 10% discount moves about 0.5 points. The method statement decides this lot, not the discount.
- “RBGKEW1448 - Art Installation & Transportation Framework” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 18 Jun 2025, 16:06 BST
- Last source update
- 4 Mar 2026, 14:27 GMT
- Award evaluation window
- Submission end – 2 Sept 2025
- Authority reference
RBGKEW1448- FTS notice number
2025/S 000-033449- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-054f52Find a Tender
How it was run
Official notice- Appointment period ends
- 15 Jul 2025, 12:00 BST
- Clarification deadline
- 8 Jul 2025, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
18 Jun 2025 → 4 Mar 2026 · 8 dates- Tender notice published18 Jun 2025, 16:06 BST
- Clarification questions by8 Jul 2025, 23:59 BST
- Admission / appointment period endsperiod end, not a bid countdown15 Jul 2025, 12:00 BST
- Award decision expected by2 Sept 2025, 23:59 BST
- Assessment summaries sent11 Sept 2025, 00:00 BST
- Standstill ends392 days ago22 Sept 2025, 23:59 BST
- Contract starts385 days ago30 Sept 2025, 00:00 BST
- Latest notice published230 days ago4 Mar 2026, 14:27 GMT
Notice history
6 events · 3 releases on Find a Tender · since 18 Jun 2025- Tender notice published18 Jun 2025, 16:06 BSTUK4
- Contract award notice published11 Sept 2025, 16:06 BSTUK6
- Status changed to complete11 Sept 2025, 16:06 BST
- Buyer details updated11 Sept 2025, 16:06 BST
- Contract signature expected10 Oct 2025, 23:59 BSTscheduled
- Contract details notice published4 Mar 2026, 14:27 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Constantine LtdSME, Momart Ltd, Mtec Warehousing LimitedSME13 Oct 2025 – 12 Oct 2027 · up to 11 Oct 2029Extensions: 2 years contract with an extension option of 2 years. | £1,920,000 | 11 Sept 2025 | Awarded |
Contracts
Contract 1 · Constantine LtdSME, Momart Ltd, Mtec Warehousing LimitedSME
- Signed
- 6 Feb 2026
- Value
- £1,920,000
- Period
- 9 Feb 2026 – 8 Feb 2028 · up to 8 Feb 2030 with extensions
- Status
- active
- Extensions
- 2-year contract with an Optional extension option of 2 years.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders | 6 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Royal Botanic Gardens, KewContracting authorityPublic authority - central government
Framework contractors & participating bidders
3 commercial parties on the notice- CONSTANTINE LIMITEDFramework contractor
- Momart LimitedFramework contractor
- Mtec Warehousing LimitedFramework contractor
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Instructions to Tenderers
- Bidding documents and specifications Specification of Service Requirements
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender