Official UK procurement notice
Framework to provide Purchase to Pay and Education Supply Solutions
Authority: THE WHITE HORSE FEDERATION (Public body)·On behalf of: VALUE MATCH SERVICES LTD
What is being bought2 lots · detail below
Published requirement descriptionThe White Horse Federation Trust (TWHF), supported by Value Match Services, is inviting tenders from suitably qualified suppliers to establish a framework that supports modern, compliant and value‑driven procurement across the education sector and wider public sector. The framework will enable schools, Multi‑Academy Trusts (MATs) and other eligible public sector bodies to access efficient digital buying solutions for everyday consumables, equipment and associated procurement processes.
CPV: Business transaction and personal business software package · Chemical products · Clothing, footwear, luggage articles and accessories · Education and training services · Electrical machinery, apparatus, equipment and consumables; lighting · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Leather and textile fabrics, plastic and rubber materials · Medical equipments, pharmaceuticals and personal care products · Musical instruments, sport goods, games, toys, handicraft, art materials and accessories · Office and computing machinery, equipment and supplies except furniture and software packages · Printed matter and related products · Retail trade services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 5 bids on the busiest of 2 lots · 5 suppliers appointed
- Framework period
- 4 yrs from 1 Apr 2026
- Supplier levy on call-offs (max %)
0.90% of call-off value · 0.9% volume rebate applicable on all invoices under the framework - refer to ITT document.
Who may buy through it
All public sector. Full summary included in tender documents, includes but not limited to:
-Education establishments
-Central government
-Local government
-Health and social care
-Emergency services
-Social housing
-Charities
Published description of the framework
Lot 1 - multi-supplier framework. Call‑off contracts are awarded in accordance with the framework agreement and the call‑off award procedure set out in the framework schedules, using the applicable framework terms and pricing.
Lot 2 - single supplier framework
- Office and Education Supplies - Star Academies · Star Academies · 29 Sept 2026
- Office and Education Supplies Beckfoot Trust · BECKFOOT TRUST · 27 Aug 2026
- Stationary education supplier - Abbey MAT · ABBEY MULTI ACADEMY TRUST · 26 Aug 2026
- Purchase to Pay - St Joseph Catholic Multi Academy Trust · ST JOSEPH CATHOLIC MULTI ACADEMY TRUST · 7 Aug 2026
- Office and Education Supplies Greenshaw Learning Trust · Greenshaw Learning Trust · 3 Aug 2026
Notices that name this framework as their framework in the official record, latest 5 of 7. Many call-offs are never published, so this is a floor, not utilisation.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · evaluation weights differ by lotLot #1Procure2PayAwardedPublished value£10,000,000
The source published no individual description for this lot.
Lot #2Office and Education SuppliesAwardedPublished value£90,000,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Procure2Pay | 50% | 40% | 10% | |
| 2 · Office and Education Supplies | 55% | 30% | 15% |
- Price carries 30–40 points depending on the lot. Read the split per lot below.
- “Framework to provide Purchase to Pay and Education Supply Solutions” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use the vehicle
- All public sector. Full summary included in tender documents, includes but not limited to: -Education establishments -Central government -Local government -Health and social care -Emergency services -Social housing -Charities
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 17 Dec 2025, 12:59 GMT
- Last source update
- 10 Jun 2026, 07:46 BST
- Award evaluation window
- Submission end – 13 Mar 2026
- Authority reference
VMREF0256- FTS notice number
2026/S 000-008398- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f7d6Find a Tender
How it was run
Official notice- Appointment period ends
- 27 Feb 2026, 12:00 GMT
- Clarification deadline
- 18 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 0.90% of call-off value · 0.9% volume rebate applicable on all invoices under the framework - refer to ITT document.
Timeline
17 Dec 2025 → 10 Jun 2026 · 10 dates- Planning notice published303 days ago17 Dec 2025, 12:59 GMT
- Market engagement273 days ago16 Jan 2026, 23:59 GMT
We will undertake a market engagement session relating to this procurement on 23rd December. The purpose of this engagement is to support suppliers in preparing for the forthcoming procurement opportunity in a fair, transparent, and informed manner.
To participate in the engagement session, please email an expression of interest to [email protected] by Fri 19th December.
The session will take place via Microsoft Teams on 23rd December at 10:00.
A copy of the engagement session, recording and any non-attributed questions received and answers will be issued as part of the tender pack to ensure equal treatment.
Suppliers are invited to submit questions during the engagement process; all questions will be collated and responded to in a non-attributed format to ensure equal access to information across the market. Questions should be submitted by email to [email protected].
- Tender notice published259 days ago30 Jan 2026, 12:02 GMT
- Clarification questions by240 days ago18 Feb 2026, 12:00 GMT
- Admission / appointment period ends231 days ago · period end, not a bid countdown27 Feb 2026, 12:00 GMT
- Award decision expected by217 days ago13 Mar 2026, 23:59 GMT
- Assessment summaries sent199 days ago1 Apr 2026, 00:00 BST
- Contract starts199 days ago1 Apr 2026, 00:00 BST
- Standstill ends182 days ago17 Apr 2026, 23:59 BST
- Latest notice published128 days ago10 Jun 2026, 07:46 BST
Notice history
9 events · 4 releases on Find a Tender · since 17 Dec 2025- Preliminary market engagement notice published17 Dec 2025, 12:59 GMTUK2
- Tender notice published30 Jan 2026, 12:02 GMTUK4
- Status changed to active30 Jan 2026, 12:02 GMT
- Procurement method changed30 Jan 2026, 12:02 GMT
- Deadline published: 27 Feb 2026, 12:00 GMT30 Jan 2026, 12:02 GMT
- Contract award notice published8 Apr 2026, 13:17 BSTUK6
- Status changed to complete8 Apr 2026, 13:17 BST
- Contract signature expected20 Apr 2026, 23:59 BSTscheduled
- Contract details notice published10 Jun 2026, 07:46 BSTUK7
Routine re-releases (4)
- 2025-12: 1 release · 17 Dec 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Procure2Pay1 award | |||
| COMPLEAT SOFTWARE LIMITEDSME, Elcom Systems LimitedSME, PLANERGY Ltd.SME, RED KITE BPM LTDSMELot 1 - Procure to Pay1 May 2026 – 30 Apr 2030 | £10,000,000 | 1 Apr 2026 | Awarded |
| Lot 2 · Office and Education Supplies1 award | |||
| Lyreco UK Limited1 May 2026 – 30 Apr 2030 | £90,000,000 | 1 Apr 2026 | Awarded |
Contracts
Lot 1 - Procure to Pay · COMPLEAT SOFTWARE LIMITEDSME, Elcom Systems LimitedSME, PLANERGY Ltd.SME, RED KITE BPM LTDSME
- Signed
- 1 Jun 2026
- Value
- £10,000,000
- Period
- 1 Jun 2026 – 30 Apr 2030
- Status
- active
Lot 2 - Office and Education Supplies · Lyreco UK Limited
- Signed
- 1 Jun 2026
- Value
- £90,000,000
- Period
- 1 Jun 2026 – 30 Apr 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Procure2Pay | 4final-stage tenders | 4 | 0 | — |
| 2 · Office and Education Supplies | 5final-stage tenders | 3 | 0 | — |
Who bid
- wonCOMPLEAT SOFTWARE LIMITEDSME · South East England · 1
- wonELCOM SYSTEMS LIMITEDSME · Greater London · 1
- wonPLANERGY Ltd.SME · 1
- wonRED KITE BPM LTDSME · North East England · 1
- wonLYRECO UK LIMITED · West Midlands · 2
- did not winBATES OFFICE SERVICES LTDSME · South East England · 2
- did not winHARROW BUSINESS SERVICES LIMITEDSME · East of England · 2
- did not winSPIKE'S SIGHT WORDS LTDSME · South East England · 2
- did not winYorkshire Purchasing Organisation · Yorkshire and the Humber · 2
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- VALUE MATCH SERVICES LTDProcess contact pointProcuring entityAppointed procurement specialists on behalf of TWHF
Framework contractors & participating bidders
9 commercial parties on the notice · 5 awarded- BATES OFFICE SERVICES LTDBidder / tenderer
- COMPLEAT SOFTWARE LIMITEDFramework contractor
- ELCOM SYSTEMS LIMITEDFramework contractor
- HARROW BUSINESS SERVICES LIMITEDBidder / tenderer
- LYRECO UK LIMITEDFramework contractor
- PLANERGY Ltd.Framework contractor
- RED KITE BPM LTDFramework contractor
- SPIKE'S SIGHT WORDS LTDBidder / tenderer
- Yorkshire Purchasing OrganisationBidder / tenderer
Official documents & specifications (9)
Official links; attachments are not copiedTender pack and attachments
- Signed contract
- Signed contract
- Bidding documents and specifications Please refer to tender documents on the above link
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender