Official UK procurement notice
Provision of Washroom and Associated Services
Authority: The Police and Crime Commissioner for Warwickshire (Police & fire)
What is being bought
Published requirement descriptionThis notice is an AWARD notice and NOT a call for competition.
The Police & Crime Commissioner for Warwickshire has AWARDED a contract for a fully managed washroom service across multiple Warwickshire Police sites.
Service Requirements Include (but are not limited to):
- Female washroom hygiene services, including planned sanitary waste collection and disposal, and the replenishment of hygiene consumables (e.g., pad dispensers, bag dispensers).
- Male washroom hygiene services, including water manager maintenance, replacement of urinal sleeves and planned urinal servicing.
- Specialist waste services, including hazardous, non-hazardous, sharps, clinical, medical and PPE waste collection and disposal.
- Other hygiene services, such as door mat cleaning and replacement, nappy waste collection, and the installation/servicing of air freshening units.
The successful supplier shall provide planned services as well as ad hoc services as and when required.
The award has been made following a below threshold one stage open procurement procedure.
Contract Details
The contract will commence on 01 April 2026 with an initial term of 3 years with options to extend for 2 x 12 months at the Authority’s discretion. The annual contract value is £29,999.67 plus VAT, this value may change once site surveys have been completed by the contracted supplier.
Options
Options include being able to alter frequency up/down with pre-agreed notice and also to add/remove sites as required with pre-agreed notice. Service requirements may also evolve from time to time therefore service lines, frequency/quantity/volume may increase and/or decrease. The option to extend the contract at the end of the initial term. There is also the option to adjust the service requirements as a result of the initial site survey.
CPV: Air sanitisers · Automatic soap dispensers · Bin-cleaning services · Cleaning and sanitation services · Clinical-waste collection services · Clinical-waste disposal services · Facility related sanitation services · Hygiene services · Medical waste services · Non-hazardous refuse and waste treatment and disposal services · Radioactive-, toxic-, medical- and hazardous waste services · Removal services of biological waste · +3 more
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Supplier Assurance - Pass/Fail Mandatory Questions - Pass/Fail Technical & Social Value Questions and Pricing - 100 The Authority is using a price per quality point method, dividing each supplier's price by it's quality score. Full and further details are provided in the Invitation to Tender and Supplier Response Documents.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 16 Jan 2026, 11:54 GMT
- Last source update
- 10 Mar 2026, 11:27 GMT
- Authority reference
WPA25-0062- FTS notice number
2026/S 000-003830- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060786Find a Tender
How it was run
Official notice- Submission deadline
- 13 Feb 2026, 12:00 GMT
- Clarification deadline
- 9 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
sell2.in-tend.co.uk/blpd/publictenders ↗
You must submit one electronic copy of the entire tender response via the Tendering portal. Please clearly label the title of all electronic files uploaded so that they are easily identifiable.
The Tender must be completed in English.
In submitting your electronic copy via the Tendering portal, please upload your submission using the 'Attach documents' button – please do not send via any other method and please do not use the correspondence function as this will not be accepted. Please ensure that once attached you click ‘Submit Response’. Failure to submit by the required deadline will result in disqualification from the procedure.
Following the return of complete submissions these will be assessed against the award criteria, process and scoring matrix as set out in the Invitation to Tender.
NOTE: Large files may take some time to upload. We advise that you log-on to commence your upload process at least 2 hours prior to the deadline.
The preference is for all documents to be provided in PDF except for Excel Pricing files which should be submitted as live Excel files. Zip files are permitted but please not place zip files within zip files. Please keep file names concise.
Unless specifically requested, links or references to websites must not be provided as an answer in response to any question
Once you have submitted your tender the system will show you a receipt of your Return Submission and the status at the bottom of the tender submission will change to Return Submitted.
The tendering portal will allow you to update a tender / quotation once submitted, but only before the submission deadline. It is the latest submission that will be reviewed for the purposes of evaluation.
Once the Deadline for ITT submissions has passed, the portal will automatically lock ensuring no late submission can be made and Suppliers will not be able to modify any documents submitted or submit any further documentation.
The opening ceremony will be performed on or after Midday 12:00 hrs GMT 13th February 2026. All tenders will be opened and validated by personnel authorised to do so by the Authority.
Timeline
16 Jan 2026 → 1 Apr 2026 · 5 dates- Tender notice published279 days ago16 Jan 2026, 11:54 GMT
- Clarification questions by255 days ago9 Feb 2026, 17:00 GMT
- Submission deadline251 days ago13 Feb 2026, 12:00 GMT
- Latest notice published226 days ago10 Mar 2026, 11:27 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 16 Jan 2026- Tender notice published16 Jan 2026, 11:54 GMTUK4
- Contract details notice published10 Mar 2026, 11:27 GMTUK7
- Status changed to complete10 Mar 2026, 11:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hygiene Solutions & Systems LTDSME | £149,999 † | — | Awarded |
Contracts
Contract 1 · Hygiene Solutions & Systems LTDSME
- Signed
- 6 Mar 2026
- Value
- £149,999
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- At the Authority's discretion the contract can be extended by 2 periods of 12 months each at the end of the original term.
- Options
- Options include being able to alter frequency up/down with pre-agreed notice and also to add/remove sites as required with pre-agreed notice. Service requirements may also evolve from time to time therefore service lines, frequency/quantity/volume may increase and/or decrease. The ability to extend the contract by up to 2 years at the end of the original term at the discretion of the Authority. There is also the option to adjust the service requirements as a result of the initial site survey.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Hygiene Solutions & Systems LTDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender