Official UK procurement notice
Provision of Sports Kit, Uniform and Leisure Wear for Sheffield Hallam University Students and Staff
Authority: Sheffield Hallam University (Education)
What is being bought
Published requirement descriptionProvision of Sports Kit, Uniform and Leisure Wear at Sheffield Hallam University for Students & Staff. This includes sports kit covers clothing for a large range of university clubs such as American football (mixed), Athletics, Boxing, Cricket, Equestrian, Golf, Hockey (Women), Pool and Snooker, Rowing, Rounders, Rugby, Sailing, Swimming and Water Polo. Kit on offer to students with the SHU logo includes shorts, shirts, vests, swimming costumes, caps, socks, hoodies, tracksuits, leggings and various style jackets.
- How the procedure runs: Stage 1 - Suppliers wishing to express an interest in this procurement must complete and submit a selection of documents before the deadline. Documents include: - Supplier Bid Pack (Appendix A, C, D, E & F) - Procurement Specific Questionnaire The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract. The top 3 Suppliers who qualify will be invited to Stage 2. Please see Bid Pack for more information.
CPV: Sportswear
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Bids received
- 4 bids received · 1 suppliers appointed
- Framework period
- 3 yrs · up to 5 yrs from 1 Jun 2026
Published description of the framework
N/A
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£290,602
- Condition of participationshortlisting
Stage 1 - Suppliers wishing to express an interest in this procurement must complete and submit a selection of documents before the deadline.
Documents include:
- Supplier Bid Pack (Appendix A, C, D, E & F)
- Procurement Specific Questionnaire
The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.
The top 3 Suppliers who qualify will be invited to Stage 2.
Please see Bid Pack for more information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality & Social Value of Sports Kit, Uniform & Leisure Wear: 70%
- Price of Sports Kit, Uniform & Leisure Wear: 30%
Published award criteria (2)
- Price of Sports Kit, Uniform & Leisure Wear: Price 30-50% To be confirmed in Final Tender documents
- Quality & Social Value of Sports Kit, Uniform & Leisure Wear: Quality - 40- 60% Social Value - 10 % To be confirmed in Final Tender documents
- Condition of participationshortlisting
Stage 1 - Suppliers wishing to express an interest in this procurement must complete and submit a selection of documents before the deadline.
Documents include:
- Supplier Bid Pack (Appendix A, C, D, E & F)
- Procurement Specific Questionnaire
The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.
The top 3 Suppliers who qualify will be invited to Stage 2.
Please see Bid Pack for more information.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Provision of Sports Kit, Uniform and Leisure Wear for Sheffield Hallam…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 14 Jan 2026, 16:14 GMT
- Last source update
- 22 Oct 2026, 16:04 BST
- Award evaluation window
- Submission end – 4 Mar 2026
- Authority reference
2526-01-SF-SAS-LC- FTS notice number
2026/S 000-003222- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0605f8Find a Tender
- How it runs
Stage 1 - Suppliers wishing to express an interest in this procurement must complete and submit a selection of documents before the deadline.
Documents include:
- Supplier Bid Pack (Appendix A, C, D, E & F)
- Procurement Specific Questionnaire
The Procurement Specific Questionnaire (PSQ) includes assessment of mandatory or discretionary exclusion grounds, financial and legal capacity and technical ability to perform the Contract.
The top 3 Suppliers who qualify will be invited to Stage 2.
Please see Bid Pack for more information.
How it was run
Official notice- Requests to participate (first stage)
- 18 Feb 2026, 12:00 GMT
- Appointment period ends
- 18 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
14 Jan 2026 → 22 Oct 2026 · 6 dates- Tender notice published283 days ago14 Jan 2026, 16:14 GMT
- Admission / appointment period ends249 days ago · period end, not a bid countdown18 Feb 2026, 12:00 GMT
- Award decision expected by234 days ago4 Mar 2026, 23:59 GMT
- Assessment summaries sent178 days ago30 Apr 2026, 00:00 BST
- Contract starts146 days ago1 Jun 2026, 00:00 BST
- Latest notice published2 days ago22 Oct 2026, 16:04 BST
Notice history
6 events · 3 releases on Find a Tender · since 14 Jan 2026- Tender notice published14 Jan 2026, 16:14 GMTUK4
- Contract award notice published30 Apr 2026, 16:52 BSTUK6
- Status changed to complete30 Apr 2026, 16:52 BST
- Procurement method changed30 Apr 2026, 16:52 BST
- Contract signature expected14 May 2026, 23:59 BSTscheduled
- Contract details notice published22 Oct 2026, 16:04 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Kitlocker.com LtdSME1 Jun 2026 – 31 May 2029 · up to 31 May 2031Extensions: Optional extension +1 year +1 year | £290,602 | 30 Apr 2026 | Awarded |
Contracts
Contract 1 · Kitlocker.com LtdSME
- Signed
- 10 Aug 2026
- Value
- £290,602
- Period
- 10 Aug 2026 – 9 Aug 2029 · up to 9 Aug 2031 with extensions
- Status
- active
- Extensions
- 3 Years +1+1
10 agreed KPIs: Product Quality & Specification Compliance · Defect & Fault Rate · On Time - In Full Delivery …
- Product Quality & Specification Compliance
- Defect & Fault Rate
- On Time - In Full Delivery
- Lead Time Compliance
- Responsiveness & Customer Support
- Returns & Remedial Action
- Sustainability & Environmental Performance
- Ethical and Social Value Compliance
- Contract Management and Reporting
- Continuous Improvement
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders · 17 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
1 commercial party on the notice- KITLOCKER.COM LIMITEDFramework contractor
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender