Official UK procurement notice
Provision of Software, Hardware and Specialist Technical Services
Authority: FCDO Services (Central government)
What is being bought2 lots · detail below
Published requirement descriptionLot 1 will be awarded to a Single Supplier for the provision of Software to include, (but not limited to) Commercial off the Shelf Software (COTS Software), Software Licenses, and Associated Specialist Technical Services. Software procured by the Authority is used to support both the internal business requirements and to underpin the services offered to customers. It is therefore critical that the successful Supplier provides not only the software as and when requested but becomes a valued partner in ensuring the Authority's compliance, technical stability and Supplier of choice in its chosen marketplace.
Lot 2 will be awarded to a maximum of 3 Suppliers and will be for the provision of (but not limited to); End User Devices, Infrastructure Hardware, Consumables and Peripheral Equipment with Associated Support and Specialist Technical Services. Suppliers must have the capability to offer a range of commoditised IT products.
If a Bidder is successful for Lot 2 - Hardware & Associated Specialist Technical Services following a competitive process, that Bidder will be awarded a place on the framework as one of the three highest ranked bidders identified following evaluation.
CPV: Hardware consultancy services · IT software package · Office and computing machinery, equipment and supplies except furniture and software packages · Software programming and consultancy services
How this framework works
From the published notice- Type
- Open framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 3 yrs · up to 4 yrs from 1 Apr 2026
- Buyer regions
- UKC, UKD, UKE, UKF, UKG, UKH, UKI, UKJ, UKK
Who may buy through it
FCDO Services and associated customers. (To include other central government agencies, arm length organisations and similar entities.)
Published description of the framework
Lot 1 - Prices will be provided on either a fixed basis, against a catalogue of goods or on demand against a statement of requirement.
Lot 2 - Prices will be provided on either a fixed basis, against a catalogue of goods or on following a mini competition.
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Software and Associated Specialist Technical ServicesRenewal UK, North East +8Published value£30,000,000
Provision of Software to include, (but not limited to) Commercial off the Shelf Software (COTS Software), Software Licenses, and Associated Specialist Technical Services. Software procured by the Authority is used to support both the internal business requirements and to underpin the services offered to customers. It is therefore critical that the successful Supplier provides not only the software as and when requested but becomes a valued partner in ensuring the Authority's compliance, technical stability and Supplier of choice in its chosen marketplace.
Lot #2Hardware and Associated Specialist Technical ServicesRenewal North East, North West +7Published value£40,000,000
Provision of (but not limited to); End User Devices, Infrastructure Hardware, Consumables and Peripheral Equipment with Associated Support and Specialist Technical Services. Suppliers must have the capability to offer a range of commoditised IT products.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- “Provision of Software, Hardware and Specialist Technical Services” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- FCDO Services and associated customers. (To include other central government agencies, arm length organisations and similar entities.)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 May 2025, 13:56 BST
- Last source update
- 16 Jan 2026, 18:39 GMT
- Award evaluation window
- Submission end – 6 Mar 2026
- Authority reference
XLYPA/112/25ADO- FTS notice number
2026/S 000-004110- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051de6Find a Tender
How it was run
Official notice- Appointment period ends
- 20 Feb 2026, 12:00 GMT
- Clarification deadline
- 13 Feb 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 May 2025 → 1 Apr 2026 · 8 dates- Planning notice published22 May 2025, 13:56 BST
- Next notice expected1 Sept 2025, 23:59 BST
- Market engagement392 days ago30 Sept 2025, 23:59 BST
FCDOS Services wish to carry out some preliminary market engagement to understand the numbers and types of suppliers who would be interested in this HW/SW/PS Framework opportunity.
To facilitate the goals of the engagement, interested parties should email [email protected] by COP on the 22nd of August 25 if you are able to source/provide.
To be clear the information received will not be scored at this time, however full tender documentation will follow in due course.
Next steps -
A further Request for information (RFI) will be issued on the 29th of August 25 with a closing date of the 12th of September 25.
- Tender notice published284 days ago16 Jan 2026, 18:39 GMT
- Clarification questions by256 days ago13 Feb 2026, 23:59 GMT
- Admission / appointment period ends249 days ago · period end, not a bid countdown20 Feb 2026, 12:00 GMT
- Award decision expected by235 days ago6 Mar 2026, 23:59 GMT
- Contract starts210 days ago1 Apr 2026, 00:00 BST
Notice history
8 events · 3 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 13:56 BSTUK1
- Preliminary market engagement notice published8 Aug 2025, 16:15 BSTUK2
- Published value updated to £66,000,0008 Aug 2025, 16:15 BSTwas £55,000,000
- Tender notice published16 Jan 2026, 18:39 GMTUK4
- Published value updated to £70,000,00016 Jan 2026, 18:39 GMTwas £66,000,000
- Status changed to active16 Jan 2026, 18:39 GMT
- Procurement method changed16 Jan 2026, 18:39 GMT
- Deadline published: 20 Feb 2026, 12:00 GMT16 Jan 2026, 18:39 GMT
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender