Official UK procurement notice
Provision of Services for Events Framework Agreement
Authority: South Ayrshire Council (Local council)
What is being bought10 lots · detail below
Published requirement descriptionSouth Ayrshire Council (the Council) has a requirement to establish a Multi-Provider,
Multi-Lot Framework Agreement for various Event Services and Equipment as
outlined below:
- Lot 1 - Provision of Security Services
- Lot 2 - Provision of Site Technical Equipment
- Lot 3 - Provision of Site Crew & Event Infrastructure
- Lot 4 - Provision of Sanitation Facilities
- Lot 5 - Supply, Delivery and Installation of Generators & Lighting Towers
- Lot 6 - Supply and Installation of Marquees
- Lot 7 - Provision of Bus Transport
- Lot 8 - Provision of Traffic Management Equipment
- Lot 9 - Traffic Management Consultancy Services
- Lot 10 – Car Park Management
- Recurrence: January 2030
CPV: Buses and coaches · Car park management services · Car park services · Cleaning and sanitation services · Electrical machinery, apparatus, equipment and consumables; lighting · Event services · Facility related sanitation services · Public security services · Road traffic-control equipment · Tents · Traffic control services · Traffic monitoring services
How this framework works
From the published notice- Bids received
- 5 bids on the busiest of 10 lots · 22 suppliers appointed
Lots and requirements (10)Procurement structure
10 lots · no lot values published · evaluation weights differ by lotLot #1Provision of Security ServicesCancelledRenewal
Planning and delivery of professional event security services to ensure the safety of attendees, staff, performers and assets. Services may include stewarding, crowd management, access control, overnight security, emergency response support and liaison with partners as required.
Lot #2Provision of Site Technical EquipmentCancelledRenewal
Supply, installation, operation and decommissioning of technical equipment required to support events. This may include staging, sound, lighting, audiovisual systems and associated technical infrastructure necessary to deliver safe and effective event production.
Lot #3Provision of Site Crew & Event InfrastructureCancelledRenewal
Provision of skilled event crew to support event build, operation and breakdown, together with temporary event infrastructure. This may include fencing, barriers, trackway, signage, staging structures and other physical elements required to make an event operational.
Lot #4Provision of Sanitation FacilitiesCancelledRenewal
Supply, servicing and removal of temporary sanitation facilities suitable for public events. This may include standard and accessible toilets, handwashing units, waste tanks and cleaning services, sized appropriately to event attendance and duration.
Lot #5Supply, Delivery and Installation of Generators & Lighting TowersCancelledRenewal
Provision of temporary power and lighting solutions for events, including generators, fuel management and lighting towers, including delivery, installation, operation, monitoring and removal, ensuring continuity of power and adequate illumination across event sites.
Lot #6Supply and Installation of MarqueesCancelledRenewal
Supply, build and dismantling of temporary marquee structures for a variety of event uses. This may include small and large marquees, clear-span structures, flooring, internal fittings and weatherproofing solutions to meet operational, and audience needs.
Lot #7Provision of Bus TransportCancelledRenewal
Provision of bus and coach services to support event transport requirements. This may include shuttle services, park-and-ride operations, staff transport and contingency transport arrangements to manage visitor flow and accessibility.
Lot #8Provision of Traffic Management EquipmentCancelledRenewal
Supply, installation, maintenance and removal of temporary traffic management equipment. This may include cones, barriers, signage, temporary road markings and variable message signs to support safe and compliant traffic arrangements around event sites.
Lot #9Traffic Management Consultancy ServicesCancelledRenewal
Provision of specialist traffic management consultancy services. This may include traffic management planning, road closure applications, liaison with roads authorities and emergency services, risk assessments and on-site monitoring to ensure compliance with legislation and best practice.
Lot #10Car Park ManagementCancelledRenewal
Management and operation of temporary or permanent event car parks. Services may include layout planning, staffing, vehicle marshalling, payment or ticket checks, accessibility arrangements and coordination with wider traffic and transport plans.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Suitability
It is a requirement of this procurement that Tenderers hold, or can commit to
obtain, prior to the commencement of any subsequently concluded Framework
Agreement, the accreditations indicated below:
Lot 1 – Provision of Security Services
All personnel undertaking licensable activities must hold a valid and in-date Security
Industry Authority (SIA) licence appropriate to the duties being performed. As part of
the Service Provider’s recruitment and vetting processes, all personnel deployed
under this Framework must hold, as a minimum, a Level 1 basic disclosure.
Lot 8 – Traffic Management ONLY:
Traffic Management Operatives: All staff must be appropriately qualified for their roles.
Minimum accepted certification (must hold at least one):
- NRSWA Operative Card (Unit 2)
- NHSS 12 T1/T2
- SIA Accreditation (for roles involving access control/security)
Traffic Liaison Officer (TLO): A senior TM staff member responsible for operational
delivery, communication with the Event Control Room, and real-time TM coordination.
Minimum qualification (must hold at least one):
- NHSS 12 T1–T7
- NRSWA Supervisor Card
- ACT Certification (desirable)
Lot 10 – Traffic Management Consultant ONLY:
Road Type Qualifications
Roads other than Dual
Carriageways with a speed limit
of greater than 40 miles (Safety
at Street Works and Road Works
Code of Practice)
NRSWA Street Work
Qualifications
Register (Operatives)
O1 – signing, lighting
and guarding
LA - location and
avoidance of
underground
apparatus
N…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 30 points on every lot: a 10% discount moves about 3 points.
- “Provision of Services for Events Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · January 2030
- First published
- 12 Mar 2026, 12:14 GMT
- Last source update
- 1 Jul 2026, 12:00 BST
- Award evaluation window
- 20 Apr 2026 – …
- Authority reference
CE-03-26- FTS notice number
2026/S 000-061648- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06683bFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
70% Quality - 30% Price
Publisher note: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of The Public Contracts (Scotland) Regulations 2015 or regulation 8 of The Procurement (Scotland) Regulations 2016. (SC Ref:836077)
How it was run
Official notice- Appointment period ends
- 20 Apr 2026, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 20 Apr 2026, 12:00 BST
Timeline
20 Apr 2026 → 1 Jul 2026 · 3 dates- Admission / appointment period ends186 days ago · period end, not a bid countdown20 Apr 2026, 12:00 BST
- Bids opened186 days ago20 Apr 2026, 12:00 BST
- Notice published114 days ago1 Jul 2026, 12:00 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete1 Jul 2026, 12:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Provision of Security Services
- Signed
- 24 Jun 2026
- Value
- £347,639
- Status
- active
Car Park Management
- Signed
- 24 Jun 2026
- Value
- £750,568
- Status
- active
Provision of Site Technical Equipment
- Signed
- 24 Jun 2026
- Value
- £228,765
- Status
- active
Provision of Site Crew & Event Infrastructure
- Signed
- 24 Jun 2026
- Value
- £593,558
- Status
- active
Provision of Sanitation Facilities
- Signed
- 24 Jun 2026
- Value
- £289,312
- Status
- active
Supply, Delivery and Installation of Generators & Lighting Towers
- Signed
- 24 Jun 2026
- Value
- £151,526
- Status
- active
Supply and Installation of Marquees
- Signed
- 24 Jun 2026
- Value
- £230,613
- Status
- active
Provision of Traffic Management Equipment
- Signed
- 24 Jun 2026
- Value
- £54,928
- Status
- active
Traffic Management Consultancy Services
- Signed
- 24 Jun 2026
- Value
- £23,356
- Status
- active
Provision of Bus Transport
- Signed
- 24 Jun 2025
- Value
- £241,085
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Provision of Security Services | 5bids · 5 electronic · 5 from abroad | 0 | — | — |
| 2 · Provision of Site Technical Equipment | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 3 · Provision of Site Crew & Event Infrastructure | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 4 · Provision of Sanitation Facilities | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 5 · Supply, Delivery and Installation of Generators & Lighting Towers | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
| 6 · Supply and Installation of Marquees | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 7 · Provision of Bus Transport | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
| 8 · Provision of Traffic Management Equipment | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 9 · Traffic Management Consultancy Services | 2bids · 2 electronic · 2 from abroad | 0 | — | — |
| 10 · Car Park Management | 1bids · 1 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Ayr Sheriff CourtReview body
Framework contractors & participating bidders
22 commercial parties on the notice- 21cc GroupFramework contractor
- Adlib AudioFramework contractor
- Baillies MarqueesFramework contractor
- Crossan Project Consultancy LtdFramework contractor
- EVENT-A-LOO LTDFramework contractor
- F4F event servicesFramework contractor
- Field and LawnFramework contractor
- Fife Scottish Omnibuses Limited t/a Stagecoach East ScotlandFramework contractor
- GAP Group LimitedFramework contractor
- GWF Generators LimitedFramework contractor
Show 12 more suppliers
- Geo-flow LtdFramework contractor
- Guardian FMFramework contractor
- Hire Power Generators LimitedFramework contractor
- Markon LimitedFramework contractor
- Martin Plant HireFramework contractor
- RFC Security Group UKFramework contractor
- Reilly Global Consultants LtdFramework contractor
- SecurigroupFramework contractor
- Smalltown Audio LtdFramework contractor
- Task Personnel Solutions LtdFramework contractor
- Total Control security LTDFramework contractor
- Tracsis plcFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria