Official UK procurement notice
PRN25051 Fire Safety Systems
Authority: Choice Housing Ireland Limited (Public body)
What is being bought
Published requirement descriptionThe scope of the service will encompass the undertaking of periodic inspections, testing, servicing, maintenance and repair of their Active Fire Safety Installations including the undertaking of 24/7 responsive call-outs and repairs to breakdowns during and outside of normal working hours, provision and installation of replacement components of fire prevention/detection alarm and emergency lighting installations, dry risers. Automatic opening and smoke vents, fire fighting equipment, disabled refuge intercom systems, to common parts and within dwellings of social housing blocks, controlled door entry, automatic doors, gates and barriers, and CCTV installations to schemes , commercial properties and offices managed by the Contracting Authority.
The service will be required throughout the whole of Northern Ireland.
Key characteristics of the Contracts are likely to be but not limited to:
- An initial term of 5 years with an option for the Contracting Authorities to extend by up to a further two years subject to annual performance reviews;.
- IT software/system interfacing;
- Provisions requiring the delivery of a customer focused service and showing commitment to value for money to the Contracting Authority and their residents, and must be responsive to achieve collaborative working practices, innovation and continuous improvement;
- Provisions for regular monthly, quarterly and annual performance meetings and reviews, early termination and also meeting, maintaining and improving KPI targets
- Commitment to Social Value and community engagement
The Contracting Authority currently have the following numbers of sites with fire alarm and /or emergency lighting installations
- Fire Alarms/Detection systems: 522 sites
- Emergency Lighting: 542 sites
- Controlled Door Entry: 42 sites
- Automatic Doors, Gates and Barriers: 205 Sites
Further information relating to the installations, properties and schemes is included in the procurement documents.
The scope of service to be delivered is further defined in the procurement documents.
Economic Operators are advised that the terms of the Transfer of Undertaking (Protection of Employment ) Regulations (“TUPE”) may apply to the workforce employed by the incumbent contractor in relation to the services to be performed by the successful Economic Operator under the proposed new contract.
Economic Operators should note that the estimated value given in this notice is based on the historical/current expenditure and the numbers of properties and schemes currently included with their stock portfolio. This value may increase in the event that the Contracting Authority acquire or develop additional properties during the contract term and require the services covered by the Contract to be performed on such additional properties. Additional properties may include without limitation residential and commercial properties and corporate facilities, The Contracting Authoriy reserve the right to also remove or dispose of properties, in which case the value of the Contracts may decrease.
CPV: Burglar and fire alarms · CO2 fire-extinguishing equipment installation work · Electrical installation work · Emergency power systems · Fire blankets · Fire extinguishers · Fire hoses · Fire suppression foam or similar compounds · Fire-alarm system installation work · Fire-alarm systems · Fire-extinguishers installation work · Fire-prevention installation works · +10 more
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Quality Criteria: 50% in Total 10% Social Value 30% Quality Submission 10% Interview
- Price Criteria: 50% Price
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Mar 2026, 12:39 GMT
- Last source update
- 8 Jul 2026, 15:24 BST
- Award evaluation window
- Submission end – 6 May 2026
- Authority reference
PRN25051- FTS notice number
2026/S 000-018906- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0660caFind a Tender
How it was run
Official notice- Submission deadline
- 31 Mar 2026, 15:00 BST
- Clarification deadline
- 24 Mar 2026, 15:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
3 Mar 2026 → 8 Jul 2026 · 8 dates- Tender notice published232 days ago3 Mar 2026, 12:39 GMT
- Clarification questions by210 days ago24 Mar 2026, 15:00 GMT
- Submission deadline203 days ago31 Mar 2026, 15:00 BST
- Award decision expected by167 days ago6 May 2026, 23:59 BST
- Assessment summaries sent147 days ago27 May 2026, 00:00 BST
- Standstill ends137 days ago5 Jun 2026, 23:59 BST
- Contract starts112 days ago1 Jul 2026, 00:00 BST
- Latest notice published104 days ago8 Jul 2026, 15:24 BST
Notice history
5 events · 3 releases on Find a Tender · since 3 Mar 2026- Tender notice published3 Mar 2026, 12:39 GMTUK4
- Contract award notice published27 May 2026, 11:29 BSTUK6
- Status changed to complete27 May 2026, 11:29 BST
- Contract signature expected9 Jun 2026, 23:59 BSTscheduled
- Contract details notice published8 Jul 2026, 15:24 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Building Protection Systems NI Ltd1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2033Extensions: The contract will be based on a 3 year initial contract period and 4 separate 12 month extensions (3+1+1+1+1 years). The extensions are subject to internal approval at Choice and the mutual agreement between both parties. | £8,463,000 | 27 May 2026 | Awarded |
Contracts
PRN25051 Fire Safety Systems · Building Protection Systems NI Ltd
- Signed
- 30 Jun 2026
- Value
- £8,463,000
- Period
- 1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2033 with extensions
- Status
- active
- Extensions
- The contract will be based on a 3 year initial contract period and 4 separate 12 month extensions (3+1+1+1+1 years). The extensions are subject to internal approval at Choice and the mutual agreement between both parties.
3 agreed KPIs: Time – Routine and Responsive Maintenance, Major and Planned Works completed in time · Time – Periodic Servicing and Inspections Programme · First time fix (Routine and Responsive Maintenance )
- Time – Routine and Responsive Maintenance, Major and Planned Works completed in time, To determine the percentage of Orders for Routine and Responsive Maintenance, Major and Planned Works with Response Periods expiring during the KPI Measurement Period that were completed within their Response Periods. The number of Orders Routine and Responsive Maintenance, Major and Planned Works with Response Periods with Response Periods expiring during the KPI Measurement Period that were completed within their Response Periods as a percentage of the total number of Orders for Routine and Responsive Maintenance, Major and Planned Works with Response Periods with Response Periods expiring during the KPI Measurement Period.
- Time – Periodic Servicing and Inspections Programme, To determine the percentage of Periodic Servicing and Inspections visits scheduled for times during the KPI Measurement Period where the Provider carried out that Periodic Servicing and Inspections visit during the KPI Measurement Period at the time indicated in the Servicing Programme. The percentage of Periodic Servicing and Inspections visits scheduled for times during the KPI Measurement Period in accordance with the Servicing Programme completed within the KPI Measurement Period compared with number of Periodic Servicing and Inspections visits programmed in the Servicing Programme.
- First time fix (Routine and Responsive Maintenance ), To determine the percentage of Orders for Routine and Responsive Maintenance capable of a first time fix (as identified by the Client’s IT System where a first time fix is achieved. The percentage of Orders for Routine and Responsive Maintenance that are indicated by the Client’s IT System as being capable of first time fix completed in a single visit during the KPI Measurement Period as a percentage of the total number of Orders for Routine and Responsive Maintenance that are indicated as being capable of first time fix completed in the KPI Measurement Period. Inspection visits to ascertain the extent and nature of the Works or measure up for new components etc., and Servicing Visits from which the need for Routine Maintenance is identified are to be excluded from the calculation.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonBuilding Protection Systems (NI) Limited · Northern Ireland
- did not winAtlas World · Northern Ireland
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Atlas WorldBidder / tenderer
- Building Protection Systems (NI) LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender