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Published 4 Mar 2025, 12:11 GMT

Official UK procurement notice

Poole Museum Cafe, Catering and Hospitality Concession

Official notice

Authority: Bournemouth, Christchurch and Poole Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdConcessionSME suitableVCSE suitable
Sectors: Hotel, restaurant and retail trade services (55) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Concession value (operator's revenue)£1,500,000operator revenue, not the authority's budget
Submissions closed 31 Mar 2025
Contract term 5 yrsends 30 Jun 2030 · up to 30 Jun 2035 with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

BCP Council (the 'Council') are seeking an experienced Café, Catering and Hospitality Operator (the 'Operator') to operate the Museum Café and provide Catering and Hospitality Services for the brand-new Poole Museum from Summer 2025.

Poole Museum has undergone a £10 million transformation, enhancing its visitor experience, cultural offerings, and commercial performance. The redevelopment includes the conservation and refurbishment of three historic buildings: Oakley's Mill, the Town Cellars, and Scaplen's Court and Garden. Please refer to the Invitation to Tender documentation.

CPV: Hotel, restaurant and retail trade services

The lotProcurement structure

single lot · value published
Lot #1Renewal 5 yrsSMEVCSEPublished value£1,500,000
Contract period: 1 Jul 2025 – 30 Jun 2030 (5 yrs) · up to 30 Jun 2035 with extensionsValue: £1,500,000 exc. VAT · £1,800,000 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: One 5 year extension, options to increase the annual payments. Please refer to the Invitation to Tender documentation.
55000000 Hotel, restaurant and retail trade services
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    Please see Invitation to Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Bids will be assessed on a combination of price and quality, weighted as follows: 40% for total price and 60% for quality, based on the questions listed within the Tender Response Part D. The highest scoring Bidder will be awarded the contract.

Conditions of participation1
  • Condition of participation

    Please see Invitation to Tender documentation.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Concession
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Mar 2025, 12:11 GMT
Last source update
9 Mar 2025, 09:56 GMT
Authority reference
DN765793
FTS notice number
2025/S 000-007827
Latest notice
Tender notice (UK4)
Classification (CPV)
Hotel, restaurant and retail trade services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-04e94e Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
31 Mar 2025, 14:00 BST
Clarification deadline
17 Mar 2025, 17:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.supplyingthesouthwest.org.uk ↗

Please follow instructions within the Invitation to Tender documentation.

Timeline

4 Mar 2025 → 1 Jul 2025 · 5 dates
  1. Tender notice published
    4 Mar 2025, 12:11 GMT
  2. Latest notice published
    9 Mar 2025, 09:56 GMT
  3. Clarification questions by
    17 Mar 2025, 17:00 GMT
  4. Submission deadline
    31 Mar 2025, 14:00 BST
  5. Contract starts
    1 Jul 2025, 00:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 4 Mar 2025
  1. Tender notice published
    4 Mar 2025, 12:11 GMT
    UK4
  2. Tender notice published
    4 Mar 2025, 12:16 GMT
    UK4
  3. Tender notice published
    9 Mar 2025, 09:56 GMT
    UK4
Published amendments (1)

Updated Region

Contracting authority & participating public bodies

Bournemouth, Christchurch and Poole Council

Contracting authorityPublic authority - sub-central government GB-PPON: PHYY-7342-PRHH BCP Council Civic Centre, Bournemouth, South West, BH2 6DYContact name, email

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsPlease follow the below instructions to view all documentation and to express your interest in this opportunity. 1. https://www.supplyingthesouthwest.org.uk/ 2. Click "Search Latest Opportunities" 3. Search Reference: DN765793 4. Login and Register Interest Please note, all commu…

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender