Find a TenderClosedTender notice
Published 14 Jul 2025, 09:48 BST

Official UK procurement notice

Payroll Services · UK public procurement notice

Official notice

Authority: Priestley Academy Trust (Education)

ServicesBelow threshold - open competitionBelow threshold
Published estimate£150,000≈ £50k / year · £150,000 inc. VAT
Submissions closed 15 Aug 2025
Contract term 3 yrsends 31 Mar 2029 · up to 31 Mar 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

The Priestley Academy Trust is a multi-academy trust consisting of six primary schools, based in Bradford, West Yorkshire.

We are looking for a supplier to deliver high quality and comprehensive payroll services that will ensure all staff are paid accurately and on time, and that the trust meets all its related statutory and regulatory obligations.

We are looking to enter into a contract for three years initially, but with an option to extend for a further two years, subject to Trustee approval. The contract will commence on 1st April 2026.

Further details about the trust can be found in the documentation uploaded to this site.

The estimated contract value is £25,000 per annum plus VAT.

The closing date for this tender will be Friday 15th August 2025.

Tenders should be submitted to the following email address: [email protected].

Any queries about this procurement should be directed to:

  • Rowena Dixon, Chief Finance Officer

[email protected]

CPV: Payroll management services · Personnel and payroll services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£150,000
Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 31 Mar 2031 with extensionsValue: £150,000 exc. VAT · £150,000 inc. VAT
Extensions: An extension may be granted if the trust considers it better value, in terms of operational and financial efficiency, to continue with the same supplier for a further period. Each year's extension to be decided by trustees.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Award of contract will be made to the supplier who achieves the highest score for price and quality. A detailed description of the scoring methodology is provided in document "Payroll Tender Scoring Methodology", uploaded to this site.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 Jul 2025, 09:48 BST
Last source update
29 Jul 2025, 16:37 BST
FTS notice number
2025/S 000-039474
Latest notice
Tender notice (UK4)
Classification (CPV)
Payroll management servicesPersonnel and payroll services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-055e24 Find a Tender

How it was run

Official notice
Submission deadline
15 Aug 2025, 12:00 BST
Clarification deadline
28 Jul 2025, 17:00 BST
Electronic submission
Not allowed
Detailed submission instructions & authority contactsFrom official release

Tenders should be submitted to the following email address:

[email protected]

Timeline

14 Jul 2025 → 1 Apr 2026 · 5 dates
  1. Tender notice published
    14 Jul 2025, 09:48 BST
  2. Clarification questions by
    28 Jul 2025, 17:00 BST
  3. Latest notice published
    29 Jul 2025, 16:37 BST
  4. Submission deadline
    15 Aug 2025, 12:00 BST
  5. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Notice history

3 events · 3 releases on Find a Tender · since 14 Jul 2025
  1. Tender notice published
    14 Jul 2025, 09:48 BST
    UK4
  2. Tender notice published
    16 Jul 2025, 11:45 BST
    UK4
  3. Tender notice published
    29 Jul 2025, 16:37 BST
    UK4
Published amendments (2)

ITT instructions amended to include a requirement for bidders to include an implementation plan (Appendix 2, paragraph 3).

Following the deadline of 28th July for any questions of clarification, a full list of all questions received, and all answers provided, is now uploaded.

Contracting authority & participating public bodies

THE PRIESTLEY ACADEMY TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 10410830 · GB-PPON: PHQP-2974-YLGG C/O Green Lane Primary School, Bradford, Yorkshire & Humber, BD8 8HTContact name, email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender