Find a TenderAwardedContract details notice

Published 8 Jan 2026, 15:00 GMT

Official UK procurement notice

Payroll and HR Software System

Official notice

Authority: Hull College (Education)

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Business Services & Consultancy (79) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)

+6 more

East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)

Published estimate£240,000≈ £80k / year · £240,000 inc. VAT · 1 value update13.1% below published estimate

Submissions closed 6 Feb 2026awarded 31 Mar 2026

Awarded to HEALTHBOXHR LTD

Contract term 3 yrsends 31 Mar 2029 · starts 1 Apr 2026

What is being bought

Published requirement description

To provide Hull College with a Payroll and HR System

No preliminary market engagement: UK3 Notice Published "Regulation 41 - Schedule 5 - Paragraph 13 of the Procurement Act 2023 - Urgency Clause

CPV: Personnel and payroll services

The lotProcurement structure

single lot · value published

Lot #1Awarded 3 yrsSMEPublished value£240,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs)Value: £240,000 exc. VAT · £240,000 inc. VAT

Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible

79631000 Personnel and payroll services

Pre-qualification & selection criteria (PQQ)2

Economic & financial standing
Please refer to tender documents for specification
Technical & professional ability
Please refer to tender documents for specification

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (3)

Quality - Compliance with Specification (40%): 40%
Quality - Demonstrations (30%): 30%
Contract Price (30%): 30%

Published award criteria (3)

Quality - Compliance with Specification (40%)
Contract Price (30%)
Quality - Demonstrations (30%)

Conditions of participation2

Economic & financial standing
Please refer to tender documents for specification
Technical & professional ability
Please refer to tender documents for specification

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 8 Jan 2026, 15:00 GMT
Last source update: 22 Apr 2026, 15:26 BST
Award evaluation window: Submission end – 16 Mar 2026
Authority reference: T/25/363/GROUP/FIN
FTS notice number: 2026/S 000-001741
Latest notice: Contract details notice (UK7)
Classification (CPV): Personnel and payroll services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 more
South West (UKK)
Official registry OCID: ocds-h6vhtk-060204 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 6 Feb 2026, 12:00 GMT
Clarification deadline: 23 Jan 2026, 12:00 GMT
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.in-tendhost.co.uk/hull-college/aspx/Home ↗

Timeline

8 Jan 2026 → 22 Apr 2026 · 10 dates

Planning notice published286 days ago
8 Jan 2026, 15:00 GMT
Tender notice published285 days ago
9 Jan 2026, 10:58 GMT
Next notice expected282 days ago
12 Jan 2026, 23:59 GMT
Clarification questions by271 days ago
23 Jan 2026, 12:00 GMT
Submission deadline257 days ago
6 Feb 2026, 12:00 GMT
Award decision expected by219 days ago
16 Mar 2026, 23:59 GMT
Assessment summaries sent205 days ago
31 Mar 2026, 00:00 BST
Contract starts204 days ago
1 Apr 2026, 00:00 BST
Standstill ends191 days ago
13 Apr 2026, 23:59 BST
Latest notice published182 days ago
22 Apr 2026, 15:26 BST

Notice history

8 events · 4 releases on Find a Tender · since 8 Jan 2026

Planned procurement notice published
8 Jan 2026, 15:00 GMT
UK3
Tender notice published
9 Jan 2026, 10:58 GMT
UK4
Published value updated
9 Jan 2026, 10:58 GMT
Status changed to active
9 Jan 2026, 10:58 GMT
Contract award notice published
31 Mar 2026, 18:18 BST
UK6
Status changed to complete
31 Mar 2026, 18:18 BST
Contract signature expected
14 Apr 2026, 23:59 BST
scheduled
Contract details notice published
22 Apr 2026, 15:26 BST
UK7

Routine re-releases (4)

2026-01: 1 release · 8 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value (inc. VAT) £208,5001 award inc. VAT; no net value published

Bids received 44 from SMEs

Contracts signed 1latest 22 Apr 2026

Awarded to	Value	Date	Status
HEALTHBOXHR LTDSME14 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: Extension to be reviewed. Proposed 2 year extension period is £40,500.00 including VAT per year (for 2 years) 3 year tender award value is £127,500.00 including VAT for the 3 year term.	£208,500 inc. VAT	31 Mar 2026	Awarded

Contracts

Contract 1 · HEALTHBOXHR LTDSME
Signed
22 Apr 2026
Value
£208,500 inc. VAT
Period
22 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
Extension Date 31.03.2031
No agreed KPIs: Not Required

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
4final-stage tenders · 7 at stage one	4	0	—

Contracting authority & participating public bodies

Hull College

Contracting authorityPublic authority - sub-central government GB-PPON: PHGX-4525-LYXX · GB-UKPRN: 10003200 Wilberfore Drive, Hull, Yorkshire & Humber, HU1 3DGContact email

Bidders & participating suppliers

1 commercial party on the notice

HEALTHBOXHR LTDAwarded supplierGB-COH: 16132339GB-PPON: PJJT-5168-QLVH Ascot Business Park Second Floor, 2 Queens Square, Ascot, South East, SL5 9FEContact email

Official documents & specifications (7)

Official links; attachments are not copied

Tender pack and attachments

Bidding documents and specifications tenderBidding documents and specificationsDOCXTender Dates for Submitting Bids
Bidding documents and specifications tenderBidding documents and specificationsIn Tend Registration Portal
Bidding documents and specifications tenderBidding documents and specificationsXLSXTender Specification & ITT

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender22 Apr 2026, 15:26 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender31 Mar 2026, 18:18 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender9 Jan 2026, 10:58 GMT
Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender8 Jan 2026, 15:00 GMT