Official UK procurement notice
Office & Business Solutions Framework Agreement
Authority: Procurement for Housing (Public body)
What is being bought2 lots · detail below
Published requirement descriptionEstablished in 2004, Procurement for Housing (PfH) is a national procurement consortium dedicated to the social housing sector and supported by the National Housing Federation (NHF), Chartered Institute of Housing (CIH) and HouseMark. Collectively our Members manage more than 75% of UK’ social housing stock, with PfH helping them to achieve efficiency savings using a wide range of services including framework agreements, spend analyses, strategy reviews, consolidated billing and comprehensive reporting.
PfH is a contracting authority under Regulation 2 of the Public Contracts Regulations 2015 (“PCR 2015”) and a central purchasing body under regulation 37 PCR 2015.
PfH is tendering for a framework agreement for Office & Business Solutions. Tenders were invited from suitably experienced organisations that can provide the range of products and services in addition to meeting the minimum selection criteria as set out in the tender documentation.
The Framework has been awarded for an initial period of 3 years, and may be extended for a further 12 months at the discretion of PfH.
CPV: Business and management consultancy and related services · Card for printing · Chemical products · Cleaning and polishing products · Cleaning products · Computer accessories · Computer equipment and supplies · Computer furniture · Computer supplies · Defibrillator · Domestic furniture · Filing equipment · +48 more
How this framework works
From the published notice- Places
- up to 5 suppliers · 6 bids on the busiest of 2 lots (1.2 per place) · 5 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · same evaluation weights on every lotLot #1Complete Office & Business SolutionsAwardedRenewalPublished value£25,000,000
Lot 1 of the Framework Agreement is for complete office and business solutions covering a wide range of office associated products including but not limited to;
Envelopes, Postal, Packaging, General Office Stationery, Books and Pads, Document Presentation, Business machines, Paper, Labels Signage Identification, Filing and Storage, Reception, Office and Personal, Furniture and Meeting Room Equipment, Writing and Correction, Cleaning and Hygiene including machinery purchase and rental, Diaries and Planners, IT and Environment, Catering, PPE and Safety, Signage, First Aid including Medical testing kits and accessories, Postage, Inks and Toners, Shredding and recycling services, Associated servicing, maintenance, hire and rental services.
It is PfH has awarded places on the framework to 5 suppliers who have a national service provision.
Lot #2Office & Business Solutions Guaranteed SavingsAwardedRenewalPublished value£10,000,000
Lot 2 - Office & Business Solutions Guaranteed Savings.
This lot covers all the same supplies & services as detailed for Lot 1.
For Lot 2 the awarded supplier will be required to support PfH members in achieving guaranteed savings over the period of their call-off contract(s).
PfH have awarded this lot to a single national supplier.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 40%
- price: 50%
- Sustainability: 10%
Published award criteria (3)
- Quality: 40
- Sustainability: 10
- Price: 50
- Suitability
As set out in the procurement documentation
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “Office & Business Solutions Framework Agreement” is a framework: the contest is a place on its panel, up to 5 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 7 Apr 2021, 11:40 BST
- Last source update
- 25 Nov 2021, 09:05 GMT
- Award evaluation window
- 7 May 2021 – …
- Authority reference
PR/OBS/0421- FTS notice number
2021/S 000-029310- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a319Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As set out in the procurement documents
- Planning notice 2021/S 000-000338 ↗
Publisher note: This Framework may be used by any contracting authority listed in or referred to in the FTS Notice. This includes: All current members of PfH at the time of the FTS notice for this procurement; Any registered provider of social housing (or Welsh registered social landlord ,or Scottish registered social registered social landlord) that becomes a member of PfH during the period of the Framework Agreement; Any public authority (as defined in the Freedom of Information Act 2000 for public authorities in England, Wales, Northern Ireland and UK-wide public authorities based in Scotland, or as defined in the Freedom of Information (Scotland) Act 2002 for Scottish public authorities) that becomes a member of PfH at any time during the period of the Framework Agreement; Any local authority (as defined in the Local Government Act 1972 for public authorities in England and Wales or as defined in the Local Government (Scotland) Act 1973 for Scottish local authorities or as defined in the Local Government Act (Northern Ireland) 1972 for local authorities in Northern Ireland) that becomes a member of PfH at any time during the period of the Framework Agreement; Any housing Arm's Length Management Organisation (ALMO) that becomes a member of PfH during the period of the Framework Agreement; Any wholly owned subsidiaries of any of the above Organisations and any other contracting authority listed on the following page of the PfH website http://procurementforhousing.co.uk/permissible-users/ at the time of the FTS notice for this procurement. (MT Ref:224592)
How it was run
Official notice- Appointment period ends
- 7 May 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 May 2021, 12:00 BST
Timeline
7 May 2021 → 25 Nov 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown7 May 2021, 12:00 BST
- Bids opened7 May 2021, 12:00 BST
- Notice published25 Nov 2021, 09:05 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Nov 2021, 09:05 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Complete Office & Business Solutions
- Signed
- 21 Oct 2021
- Value
- £10,000,000
- Status
- active
Office & Business Solutions Guaranteed Savings
- Signed
- 7 Jul 2021
- Value
- £25,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Complete Office & Business Solutions | 6bids · 6 electronic · 6 from abroad | 0 | — | — |
| 2 · Office & Business Solutions Guaranteed Savings | 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review ServiceReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Banner Group LimitedFramework contractor
- Bates Office Services LtdFramework contractor
- Commercial GroupFramework contractor
- Lyreco (UK) LtdFramework contractor
- Office Depot UK LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria