Find a TenderCancelledProcurement termination notice

Published 15 Aug 2025, 09:54 BST

Official UK procurement notice

Occupational Health Services for University Students

Name: Procurement Process ocds-h6vhtk-050299
Creator: Birmingham City University
Published: 2025-08-15T08:54:27.000Z
License: https://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/

Official notice

Authority: Birmingham City University (Education)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Health & Social Care (85) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)+6 more

Published estimate£7,500,000≈ £2.5m / year · £7,500,000 inc. VAT · 1 value update45.3% below published estimate

Submissions closed 12 May 2025

Contract term 3 yrsup to 6 yrs with extensions · starts 1 Jul 2025

What is being bought

Published requirement description

Birmingham City University award for the provision of the Occupational Health for Students. A Professional and Confidential Student Health Screening and Inoculation Service using the Open procedure in accordance with the requirements of the Procurement Act 2023 (PA23) .

The University reserves the right to refine any specific award criteria during the Procurement Process (in accordance with section 24 of the Act)

CPV: Hospital and related services · Medical practice and related services · Miscellaneous health services

The lotProcurement structure

single lot · value published

Lot #1Birmingham City University (BCU) award for the provision of the Occupational Health for StudentsAwardedRenewal 3 yrsSMEVCSEPublished value£7,500,000

Birmingham City University (BCU) award for the provision of the Occupational Health for Students. A Professional and Confidential Student Health Screening and Inoculation Service using the Open procedure in accordance with the requirements of the Procurement Act 2023 (PA23) . The University reserves the right to refine any specific award criteria during the ProcurementProcess (in accordance with section 24 of the Act)

Contract period: 1 Jul 2025 — 30 Jun 2028 (3 yrs) · up to 6 yrs with extensionsEligibility: SME eligibleVCSE eligibleDelivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South West · Birmingham

Value: £7,500,000 exc. VAT · £7,500,000 inc. VAT
Extensions: The contract will be for 3 years with the option for a further 2 year, and 1 year extension subject to satisfactory performance.

85120000 Medical practice and related services85140000 Miscellaneous health services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published — the tender pack may add more

How bids were scored

Quality: 155Price: 80Social value: 5

Published sub-criteria (12)

Quality — 60
Pre-Course and On Course Assessment Supply — 25
Immunisation — 15
Performance Management and Monitoring Staff — 15
Contract & Client Management, Implementation and Reporting — 10
Technical Suppor — 5
Data protection and data Security / Systems and IT — 10
Value for Money , Added Value — 5
Supplier Demonstration and Clarification — 10
Price — 40
Price — 40
Sustainability, Social Value and Regulation — 5

Published award criteria (12)

Quality — Award Criteria QUALITY (TECHNICAL) CRITERIA OVERALL WEIGHTING 60% - SUB CRIETIA WEIGHTING 100% Quality will account for a 60% of the total available for the tender evaluation, as per the award criteria . The Bidder shall receive a weighted score for each sub-criteria which shall be added together to result in a score out of 100%. To this score, the overall weighting 60% for quality shall be applied for each tender response to arrive at a final weighted (adjusted) overall score for quality for each tender. The Award Criteria provides detail of the percentage split of the evaluation for quality and price, with a break down for the quality sub-criteria. Pre-Course and On Course Assessment Supply 25% Immunisation 15% Performance Management and Monitoring Staff 15% Contract & Client Management, Implementation and Reporting 10% Technical Support 5% Data protection and data Security / Systems and IT 10% Value for Money , Added Value 5% Sustainability, Social Value and Regulation 5% Supplier Demonstration and Clarification 10%
Pre-Course and On Course Assessment Supply — 25
Immunisation — 15
Performance Management and Monitoring Staff — 15
Contract & Client Management, Implementation and Reporting — 10
Technical Suppor — 5
Data protection and data Security / Systems and IT — 10
Value for Money , Added Value — 5
Sustainability, Social Value and Regulation — 5
Supplier Demonstration and Clarification — 10
Price — 40

Conditions of participation2

Economic & financial standing
Potential Bidders should also be able to demonstrate if offered award of contract the following insurance levels: Insurance Minimum Level of Insurance Public Liability Insurance - £10M for each and every incident Product Liability Insurance - £10m for each more…
and every incident Professional Indemnity Insurance - £5M for each and every incident Bidders, and those connected persons and sub contractors involved in delivery of the contract should not be excluded suppliers for mandatory exclusions on the debarment list within the UK. Employer's Liability Insurance - Minimum statutory limit (£10M) as laid down by legislation. Bidders are required to complete a PSQ as part of the process. TUPE considerations will apply as part of this award.
Technical & professional ability
Please refer to section 10 of the specification Appendix A referring to accreditations and qualifications.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Cancelled
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA, CPTPP)
Recurring procurement: No (one-off requirement)
First published: 15 Aug 2025, 09:54 BST
Last source update: 15 Aug 2025, 09:54 BST
Award evaluation window: Submission end — 2 Jun 2025, 23:59 BST
Authority reference: PS116
Latest notice: Procurement termination notice (UK12)
Classification (CPV): Hospital and related servicesMedical practice and related servicesMiscellaneous health services
Delivery area: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)+1 more
Official registry OCID: ocds-h6vhtk-050299 Find a Tender
Contract terms summary: 30 days from invoice

Review and risk notes

Risks: • Student numbers could fluctuate depending on demand- depending on projected numbers intake differs from cohort to cohort and demand from NHS • Student vaccination requirements may differ- in different cohort, some students have not had their childhood vaccinations • Managing Transition between suppliers to ensure more…
smooth transition • Starting contract at the start of the new academic year, September 2025. OH requirements start through admissions in July/ August with HQ release to students • Ensuring student data confidentiality when transferred between suppliers and existing students. • Management of TUPE and ensuring staff who require stay employed

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=965765330 GO Reference: GO-2025714-PRO-31397503

How it was run

Official notice

Run through: Delta eSourcing · Who buys & how to bid on Delta

Public notice page · account needed to bidElectronic submission allowedLanguage: EN

Access & registration note: Free Select account; no DUNS asked at signup

Submission deadline: 12 May 2025, 12:00 BST
Clarification deadline: 30 Apr 2025, 12:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All tenders must be submitted electronically via the e-procurement tool Delta. www.delta-esourcing.com/delta/login.html ↗ Access Code : GU3JH5N353

Timeline

6 published dates · Europe/London

Tender notice published
14 Apr 2025, 14:34 BST
Clarification questions by
30 Apr 2025, 12:00 BST
Submission deadline
12 May 2025, 12:00 BST
Award decision expected by
2 Jun 2025, 23:59 BST
Contract starts
1 Jul 2025, 00:00 BST
Latest notice published
15 Aug 2025, 09:54 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics — not a forecast

Awards 2

Awarded value £4,100,0001 contract exc. VAT

Bids received 8

Contracts signed 1latest 7 Jul 2025

Awarded to	Value	Date	Status
supplier not published	—	11 Aug 2025	CancelledMaterial change in specification meant signing a contract would not be viable.
OHWorks LtdSME	—	—	Awarded

Contracts

Occupational Health Services for University Students · OHWorks LtdSME
Signed
7 Jul 2025
Value
£4,100,000
Period
… — 30 Jun 2028
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
8bids · 8 electronic	—	—	—

Notice history

8 events · 3 releases on Find a Tender · since 14 Apr 2025

Procurement termination notice published
15 Aug 2025, 09:54 BSTUK12
Procurement method changed
15 Aug 2025, 09:54 BST
Buyer details updated
15 Aug 2025, 09:54 BST
Published value updated
14 Jul 2025, 16:05 BST
Status changed to complete
14 Jul 2025, 16:05 BST
Deadline withdrawn
14 Jul 2025, 16:05 BST
Buyer details updated
14 Jul 2025, 16:05 BST
Tender notice published
14 Apr 2025, 14:34 BSTUK4

Contracting authority & participating public bodies

2 public bodies on the notice

Birmingham City University

Contracting authorityEducationPublic authority - sub-central government GB-PPON: PMDM-3781-JGCD · GB-UKPRN: 10007140 Joseph Priestley Building, Cardigan Street, Birmignham, West Midlands, B4 7BD +44 1213317677

Bidders & participating suppliers

1 commercial party on the notice

OHWorks LtdAwarded supplier05919009 31 St George's Place, Canterbury, South East, CT1 1UT

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Conflict of interest declarationtenderConflict of interest declarationNot published
Bidding documents and specifications tenderBidding documents and specificationsSuppliers must register with the e-procurement portal Delta to get access to the opportunity and document set. Access Code : GU3JH5N353

Notices published for this procedure

Procurement termination notice tenderProcurement termination noticeUK12Procurement termination notice on Find a Tender15 Aug 2025, 09:54 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender14 Apr 2025, 14:34 BST