Official UK procurement notice
New Grounds Maintenance Contract - Old Basing & Lychpit Parish Council
Authority: Old Basing & Lychpit Parish Council (Local council)
What is being bought
Published requirement descriptionGrounds Maintenance Contractor based within 10 mile radius of Basingstoke required by Old Basing & Lychpit Parish Council to manage the upkeep of the Parish Council's land consisting of two children's play areas and adult exercise equipment, sports and general recreation fields, Cemetery & Garden of Remembrance, Allotments, car parks and National Heritage site in addition to sports pitches including Archery, Bowls, Cricket and Football. The contractor must provide evidence of having prior experience and specialist knowledge of maintenance of a heritage site, bowling greens and cricket pitches and have a proven track record of a high level of customer satisfaction. The contractor must also demonstrate the ability to be responsive and flexible in its approach to tasks and particularly in dealing with those clubs that use the facilities.
Works as set out in the Maintenance Schedule to be provided on application will include grass and hedge cutting, maintenance of grass borders, upkeep of the Cemetery, Garden of Remembrance and Allotments and seasonal maintenance and treatment of the sports pitches.
Attendance on site for certain sports and other events, which will include weekends, is also required.
Read the full description (279 more characters)
The contract will be for an initial 5 year period and, subject to satisfactory results, will include an option to extend for a further 2 years.
Suitable interested parties will be provided with an Invitation to Tender and Grounds Maintenance Schedule and site maps on application.
CPV: Grounds maintenance services · Sports fields maintenance services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished value£531,000
- Value
- £531,000 exc. VAT · £637,200 inc. VAT
- Extensions
The contract includes the option for additional grounds maintenance services during the 5-year contract period (1 April 2027 - 31 March 2032) and any associated extension. The Parish Council may request additional cuts of grass, strimming, hedge trimming, or pitch lining beyond the standard schedule of cuts per year per area, depending on grass growth, weather conditions, or specific parish requirements. These more…
additional services will be ordered as required and priced according to the rates submitted in the tender for "single cuts" or individual works. The contractor is expected to be flexible in accommodating such additional requests and respond promptly to instructions from the Parish Council. Additional cuts or works will be authorised in writing by the Parish Council before being undertaken. The option does not guarantee that extra services will be required, but it allows the Parish Council to maintain high-quality grounds maintenance throughout the contract period without issuing a separate procurement. The purpose of these options is to ensure that all green spaces, pitches, and other open areas remain in a well-maintained and safe condition for parish residents and users, while enabling the Council to respond to seasonal variations and unforeseen maintenance needs. · • Initial term: 5 years • Contract start date: 1 April 2027 • Optional extension: Up to 2 years
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality — The quality assessment will consider the contractor's relevant experience, resources, approach to service delivery, understanding of the specification and compliance with the tender requirements.
- Economic & financial standingUK suppliers
- Technical & professional abilityThe ideal contractor must be local and must be able to demonstrate experience working within the local government sector and examples of such. The contractor will be required to provide evidence of access to machinery to carry out the work and must comply with latest enactments, regulations and working rules relating to health & safety.
Competition analysis · published record, not a forecast of who will bid
Planting and maintenance services of green areas (CPV 7731) in South East England — and who usually turns up
Old Basing & Lychpit Parish Council has too little published record in this market to describe on its own; the South East England market stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Planting and maintenance services of green areas (CPV 7731) →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards (including PA 2023 transparency notices) report one bid by definition and are left out. On Procurement Act 2023 notices the count is the tenders assessed at the final stage, not every submission received; pairs compare like with like (VAT-exclusive, or VAT-inclusive on both sides). Empty means nothing was published, not filled in from elsewhere.
Old Basing & Lychpit Parish Council
contract notices in 36 months: 1 in CPV 7731 · 1 in division 77 · 1 in all categories
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Nothing published for this buyer in this sector: no bid reports published.
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Nothing published for this buyer in this sector: no bid reports published.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Nothing published for this buyer in this sector: no comparable estimate → award pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Nothing published for this buyer in this sector: no award dates published.
Only decided tenders count, so slow ones still waiting are not in.
i
How often this buyer changes a notice after publishing it.
Middle number of amendments per notice. Deadline extensions and corrections both count.
Based on this buyer’s tenders in all categories, last 24 months: 1 notices. Small sample.
i
How often this buyer awards without a competition.
Direct or limited awards as a share of its notices that say which procedure was used. These routes are legal in defined cases. This is just the record.
Nothing published for this buyer in this sector: no notices in this market.
South East England · Planting and maintenance services of green areas (CPV 7731)
contract notices delivered in South East England in 36 months: 108 in CPV 7731 (101 competed, 5 route not published) · 194 in division 77 (173 competed, 18 route not published)
i
How many companies usually bid for work like this.
Middle value of published bid counts, one per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 70 lots. 34 lots are from Procurement Act 2023 notices (bids assessed, middle 5) and 36 from older notices (bids received, middle 6).
Nothing is filled in from UK-wide numbers. An empty tile means nothing usable was published.
i
How often only one company bid.
Share of lots that received exactly one bid, on the same competitions as the bids figure.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 70 lots.
High means a thin market or an incumbent that is hard to beat.
i
Do awards for work like this land above or below the estimate.
Estimate against award per lot, for this buyer or this region in the same sector.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 43 pairs.
A past pattern, not a price to bid.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 17 notices.
Only decided tenders count, so slow ones still waiting are not in.
i
How much of this market goes to small and medium firms.
SME bidders where buyers published the split, otherwise SME winners.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 54 lots.
i
How much work like this goes to companies based in the delivery region.
Awards in this category delivered here where the winner’s registered address is in the region.
Based on this region’s tenders in this sector (CPV 7731), last 36 months: 94 awards.
Registered address, so a national firm with a local branch counts as outside.
i
Where this tender’s estimate would land if the usual pattern repeats.
We apply the buyer’s usual movement between estimate and award (or the region’s) to the estimate on this notice.
Based on the South East England market’s usual movement over 43 lots (CPV 7731), applied to the £531,000 estimate on this notice. The range comes from the region’s middle half.
A benchmark, not a price to bid.
Who you are likely to meet i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
i
Who you may be up against.
Suppliers on this buyer’s earlier similar contracts, and suppliers whose record fits this tender.
A guess from the record. Buyers do not publish who is bidding.
Suppliers on this authority’s earlier similar contracts, then suppliers with a matching track record — from published award history, not a bid list
Suppliers with a similar track record — and how they price i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
i
Suppliers with a similar track record, and how they price.
Suppliers matched on wins in this category, history with this buyer, location and size. Their award vs estimate is from their own past wins.
A guess from the record, not a bidder list.
| Supplier | Evidence | Last award | Their award vs estimate | Relevance |
|---|---|---|---|---|
| Hawksworth Garden Services Ltd. SME | 2 class wins | 7 months ago | no comparable pairs | 62% |
| Charlton Environmental Limited SME | 3 class wins | 11 months ago | 13% above n=1 | 60% |
| PGSD Ltd | 4 class wins | 2 months ago | at estimate n=3 | 60% |
| 4th Corner Ltd SME | 8 class wins | 7 months ago | 6% above n=2 | 60% |
| Mark Walker (Grounds Maintenance) Ltd Large | 19 class wins | this month | 29% below n=1 | 60% |
Matched by the nightly worker on class wins, buyer history, delivery geography, scale and notice text; relevance is a 0–100% heuristic score, not a probability of bidding. “Their award vs estimate” is that supplier’s median on its own comparable single-supplier wins, CPV 7731 first. Nobody here is known to be bidding.
Coverage and what to read with care
- Each tile explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two columns are never blended and nothing is filled from a UK-wide figure; an empty tile means the source published nothing usable. Long form: Methodology.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). About 30 % of award-vs-estimate pairs are exact matches — the buyer published the award at the estimate. n is on every figure; a thin sample is muted, never hidden.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- No (one-off requirement)
- First published
- 21 Sept 2026, 17:30 BST
- Last source update
- 21 Sept 2026, 17:30 BST
- Award evaluation window
- Submission end — 13 Jan 2027, 23:59 GMT
- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0776cbFind a Tender
How to participate & submission route
Official notice Submit via portal- Expression of interest (EOI)
- —
- Tender submission deadline
- 26 Oct 2026, 23:59 GMT
- Clarification deadline
- 26 Oct 2026, 23:59 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
5 published dates · Europe/London- Tender notice published2 days ago21 Sept 2026, 16:19 BST
- Clarification questions byin 33 days26 Oct 2026, 23:59 GMT
- Submission deadlinein 33 days26 Oct 2026, 23:59 GMT
- Award decision expected byin 112 days13 Jan 2027, 23:59 GMT
- Contract startsin 189 days1 Apr 2027, 00:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
3 events · 2 releases on Find a Tender · since 21 Sept 2026- Tender notice published21 Sept 2026, 17:30 BSTUK4
- Deadline moved to 26 Oct 2026, 23:59 GMT21 Sept 2026, 17:30 BST+0 days · was 26 Oct 2026, 23:59 GMT
- Tender notice published21 Sept 2026, 16:19 BSTUK4
Published amendments (1)
Correction to Scope > Contract Locations to refine 'England' to 'Hampshire and Isle of Wight' area only.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender