Official UK procurement notice
National Framework for Total Facilities Management
Authority: RED KITE LEARNING TRUST (Public body)·Consortium: 3 public authorities
What is being bought6 lots · detail below
Published requirement descriptionPagabo Limited, acting on behalf of Red Kite Learning Trust, is looking to establish a framework of Suppliers who are capable of providing Facilities Management solutions. The framework will cover all UK Public Sector Bodies, the opportunity will consist of 6 overarching lots that cover range of Facilities Management services for a four-year term. The procurement will involve a single stage process following a Public Contract Regulations 2015 Open Procedure. This Framework Agreement is being advertised and tendered, so it can be utilised by all public sector bodies in the UK, the full list of applicable public sector organisations is available in the Tender synopsis on Pagabo's In- Tend portal - in-tendhost.co.uk/pagabo/aspx/ProjectM… ↗ . The framework shall have the facility for Client Organisations to Direct Award and Further Compete their requirement.
CPV: Ancillary works for pipelines and cables · Building and facilities management services · Building internal fittings · Car park services · Catering services · Catering supplies · Decoration work · Educational equipment · Electrical services · Facilities management services · Fencing, railing and safety equipment installation work · Glazing work · +11 more
How this framework works
From the published notice- Places
- up to 55 suppliers · 28 bids on the busiest of 6 lots (0.5 per place) · 27 appointed
Lots and requirements (6)Procurement structure
6 lots · all with a published valueLot #1Total Facilities Management Services up to £1m annual Call Off Contract ValueAwardedPublished value£126,000,000
For the provision of Total Facilities Management service packages up to £1,000,000. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
Lot #2Total Facilities Management Services £1m+ annual Call Off Contract ValueAwardedPublished value£180,000,000
For the provision of Total Facilities Management service packages of £1,000,000 plus. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
Lot #3Hard Facilities Management Services up to £1m annual Call Off Contract ValueAwardedPublished value£137,000,000
For the provision of Hard Facilities Management service packages up to £1,000,000. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
Lot #4Hard Facilities Management Services £1m+ annual Call Off Contract ValueAwardedPublished value£150,000,000
For the provision of Hard Facilities Management service packages of £1,000,000 plus. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
Lot #5Soft Facilities Management Services up to £1m annual Call Off Contract ValueAwardedPublished value£101,000,000
For the provision of Soft Facilities Management service packages up to £1,000,000. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
Lot #6Soft Facilities Management Services £1m+ annual Call Off Contract ValueAwardedPublished value£120,000,000
For the provision of Soft Facilities Management service packages of £1,000,000 plus. Suppliers to provide a complete business solution for the Client Organisation. Accreditations maybe required from the Client Organisation within the Further Competition requirement, for example ISO9001, ISO41001 etc for commercial buildings, but not limited to this. Suppliers will be able to bring in supply chain partners to help deliver the requirements for Client Organisation and act as a single point of contact for the Client Organisation. The full project requirements and scope would be agreed through the Direct Award or Further Competition Process.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price is not the only award criterion and all criteria are stated only in the procurement documents: 60%
- price: 40%
Published award criteria (1)
- Price
- Suitability
As per tender documentation.
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- “National Framework for Total Facilities Management” is a framework: the contest is a place on its panel, up to 55 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 May 2024, 16:40 BST
- Last source update
- 13 Feb 2025, 15:53 GMT
- Award evaluation window
- 23 Sept 2024 – …
- Authority reference
AVP-RKLT-1007- FTS notice number
2025/S 000-004987- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04581bFind a Tender
- Review procedure
As set out in the Public Contracts Regulations 2015
Publisher note: Please see the attached detailed sub log and region allocation detailed below: https://pagabo.co.uk/wp-content/uploads/2025/02/Total_FM_Framework_Guidewatermarked.pdf
How it was run
Official noticeTender documents are also served through a separate tool: https://in-tendhost.co.uk/pagabo/aspx/home ↗
- Appointment period ends
- 23 Sept 2024, 12:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bid validity
- 1440 days from the deadline
- Bids opened
- 23 Sept 2024, 12:05 BST
Timeline
7 May 2024 → 13 Feb 2025 · 4 dates- Next notice expected7 May 2024, 00:00 BST
- Admission / appointment period endsperiod end, not a bid countdown23 Sept 2024, 12:00 BST
- Bids opened23 Sept 2024, 12:05 BST
- Notice published13 Feb 2025, 15:53 GMT
Notice history
7 events · 3 releases on Find a Tender · since 29 Jul 2024- Published value updated to £814,000,00029 Jul 2024, 12:57 BSTwas £177,700,000
- Status changed to active29 Jul 2024, 12:57 BST
- Procurement method changed29 Jul 2024, 12:57 BST
- Deadline published: 23 Sept 2024, 12:00 BST29 Jul 2024, 12:57 BST
- Buyer details updated29 Jul 2024, 12:57 BST
- Status changed to complete13 Feb 2025, 15:53 GMT
- Buyer details updated13 Feb 2025, 15:53 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 – Total Facilities Management Services up to £1m annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £126,000,000
- Status
- active
Lot 2 - Total Facilities Management Services £1m+ annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £180,000,000
- Status
- active
Lot 3 - Hard Facilities Management Services up to £1m annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £137,000,000
- Status
- active
Lot 4 – Hard Facilities Management Services £1m+ annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £150,000,000
- Status
- active
Lot 5 – Soft Facilities Management Services up to £1m annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £101,000,000
- Status
- active
Lot 6 – Soft Facilities Management Services £1m+ annual Call Off Contract Value
- Signed
- 14 Jan 2025
- Value
- £120,000,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Total Facilities Management Services up to £1m annual Call Off Contract Value | 9bids · 9 electronic | 6 | — | — |
| 2 · Total Facilities Management Services £1m+ annual Call Off Contract Value | 11bids · 11 electronic | 3 | — | — |
| 3 · Hard Facilities Management Services up to £1m annual Call Off Contract Value | 28bids · 28 electronic | 17 | — | — |
| 4 · Hard Facilities Management Services £1m+ annual Call Off Contract Value | 27bids · 27 electronic | 10 | — | — |
| 5 · Soft Facilities Management Services up to £1m annual Call Off Contract Value | 7bids · 7 electronic | 3 | — | — |
| 6 · Soft Facilities Management Services £1m+ annual Call Off Contract Value | 6bids · 6 electronic | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Courts of England and WalesReview body
Framework contractors & participating bidders
29 commercial parties on the notice- Ascot Services UK Ltd Framework contractor
- BAM FM LimitedFramework contractor
- BAM FM LimitedFramework contractor
- CBES LtdFramework contractor
- CBRE Managed Services LtdFramework contractor
- Compass Contract Services (UK) LtdFramework contractor
- Dalkia Facilities LimitedFramework contractor
- Eric Wright FM LtdFramework contractor
- Galliford Try Facilities Management LimitedFramework contractor
- Grosvenor Facilities Management (GFM)Framework contractor
Show 19 more suppliers
- H&J Martin LtdFramework contractor
- Heb Group UK LtdFramework contractor
- J.F. & H. Dowds Ltd T/A Dowds GroupFramework contractor
- JSS Rail LtdFramework contractor
- Kier Facilities Services LimitedFramework contractor
- Lancer Scott Facilities ManagementFramework contractor
- Lorne Stewart PlcFramework contractor
- MTX Contracts LimitedFramework contractor
- Macro Group LimitedFramework contractor
- Morgan Sindall Property Services LtdFramework contractor
- SEE Services LtdFramework contractor
- Sewell Facilities Management LimitedFramework contractor
- Space Solutions (Scotland) LimitedFramework contractor
- Thermatic Technical FM LimitedFramework contractor
- VINCI Construction UK LimitedFramework contractor
- VINCI Construction UK LtdFramework contractor
- Veolia Energy & Utility Services UK LimitedFramework contractor
- Wates Property Services LimitedFramework contractor
- Whitehead Building ServicesFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria