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Official UK procurement notice
Mole Valley District Council Repairs & Maintenance Swan Centre, Leatherhead
Authority: Mole Valley District Council (Local council)
What is being bought
Published requirement descriptionMole Valley District Council invites tenders for the provision of Mechanical & Electrical Maintenance Services for The Swan Centre, Leatherhead.
Estama (UK) Limited acts as the Managing Agent for The Swan Centre and is responsible for the day-to-day operational management of the Centre on behalf of MVDC. The successful Contractor will report operationally to Estama throughout the Contract term. The purpose of this procurement is to appoint a suitably qualified and experienced Contractor to provide comprehensive Mechanical and Electrical Maintenance Services to support the safe, compliant and efficient operation of The Swan Centre. The successful Contractor shall provide a fully managed maintenance service comprising planned preventative maintenance, reactive maintenance, statutory inspections and testing, emergency call-out services, compliance reporting and associated contract management. All works shall be undertaken within a live shopping centre environment and must be carefully planned to minimise disruption to tenants, visitors, contractors and the day-to-day operation of the Centre.
The Commencement Date for the delivery of the services is scheduled to be on 1st February 2027. The Contract will be awarded for a period of 3 years until 31st January 2030, with an option to extend for a further 1-year period subject to performance and the absolute discretion of the Council.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1Lot 1RenewalPublished valueAED 280,000
- Value
- AED 280,000 exc. VAT · AED 336,000 inc. VAT
- Extensions
- One option to extend for 12 months only.
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add morePublished sub-criteria (4)
- Quality — 60
- Quality — 60
- Price — 40
- Price — 40
Published award criteria (4)
- Quality — Full details of this award criterion are contained in the tender documentation for this procurement exercise.
- Price — Full details of this award criterion are contained in the tender documentation for this procurement exercise
- Quality — Full details of this award criterion are contained in the tender documentation for this procurement exercise.
- Price — Full details of this award criterion are contained in the tender documentation for this procurement exercise
No conditions of participation were published on the notice; check the tender documents.
Competition analysis · published record, not a forecast of who will bid
How Mole Valley District Council buys Repair and maintenance services (CPV 50) — and who usually turns up
Mole Valley District Council’s own published record, next to the South East England market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: sector page →
How the contest usually goes
Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.
Mole Valley District Council
contract notices in 36 months: 3 in division 50 · 17 in all categories
South East England · Repair and maintenance services (CPV 50)
contract notices delivered in South East England in 36 months: 615 in division 50 (549 contested)
robust · n=7 Awards in Mole Valley District Council (all categories, n=7 pairs) land a median 7% above: on this notice’s £280,000 that is about £300,160. Context for a bid, not a recommended price.
Method and what to read with care
- Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
- Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
- Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
- Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
- “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Sept 2026, 16:14 BST
- Last source update
- 18 Sept 2026, 16:14 BST
- Award evaluation window
- Submission end — 4 Jan 2027, 23:59 GMT
- Authority reference
MVDC - 039161- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0775d2Find a Tender
How to participate & submission route
Official notice Submit via In-tend- Expression of interest (EOI)
- —
- Tender submission deadline
- 3 Nov 2026, 12:00 GMT
- Clarification deadline
- 20 Oct 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
How to obtain the Tender Documents Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/sesharedservices/aspx/Tenders/Current also referred to as the South East Shared Services Procurement Portal. The Tender documents can be accessed when logged into In-Tend by selecting ‘View Details’ on the relevant tender advert and clicking the ‘Express Interest’ tab. Once in the tender there are five tabs, namely ‘Tender’, more…
‘ITT – documents’, ‘Correspondence’, ‘Clarifications’ and ‘History’. Select the 2nd tab (ITT - documents) where you will find useful information under ‘Tender Details’. Continue to scroll down to the heading ‘Tender Documents Received’ where you will be able to view / download the documents. Please download all the documents and read very carefully. Opting In and Opting Out Please note you are required to ‘Opt In’ before you can access the ‘My tender Return’ to start populating your response. The ‘Opt Out’ functionality will also be available throughout the duration of the tender process. Opting out will give you the option of declaring you no longer want to receive any further communication in relation to this tender along with the opportunity of providing comments and feedback for this decision. You can choose to ‘Opt In’ at any time during the tender process if you initially decided to ‘Opt Out’. Further Guidance In addition, guidance on how to participate in a tender, download and upload documents / returns and if required, register your company (free of charge) can be found on the In-tend site under the ‘Help’ or ‘Information for Suppliers’ buttons. Receiving Notification Emails To ensure you receive email alerts and notifications from our system, please add the email domain '@in-tendorganiser.co.uk' to your Safe Senders list.Timeline
5 published dates · Europe/London- Tender notice publishedearlier today18 Sept 2026, 16:14 BST
- Clarification questions byin 32 days20 Oct 2026, 17:00 BST
- Submission deadlinein 46 days3 Nov 2026, 12:00 GMT
- Award decision expected byin 108 days4 Jan 2027, 23:59 GMT
- Contract startsin 135 days1 Feb 2027, 00:00 GMT
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
1 event · 1 release on Find a Tender- Tender notice published18 Sept 2026, 16:14 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Tender notice Tender notice on Find a Tender