Official UK procurement notice
Microsoft Dynamics Housing Management Solution
Authority: THE EXTRACARE CHARITABLE TRUST (Public body)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionA proven cloud based, "off the shelf" Housing and asset management solution
CPV: Software package and information systems · Software-related services
The lotProcurement structure
single lot · no lot value publishedLot #1AwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality/Technical: 60%
- Total Cost: 40%
Published award criteria (2)
- Quality/Technical: 60
- Total Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 4 Jun 2024, 16:57 BST
- Last source update
- 20 Mar 2025, 11:16 GMT
- FTS notice number
2025/S 000-010341- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046d68Find a Tender
Publisher note: The Contracting Authority reserves the right not to award any contract pursuant to this procurement exercise and/or to abandon this notice at any time and/or to proceed with a subsequent tender exercise for part of the services at its sole discretion. The Contracting Authority shall have no liability whatsoever to any applicant or potential supplier as a result of its exercise of that discretion. For the avoidance of doubt, all costs incurred by any applicant and/ potential supplier in engaging with this notice shall be incurred entirely at that applicant`s/potential supplier`s risk.
How it was run
Official notice- Submission deadline
- 15 Aug 2024, 17:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
4 Jul 2024 → 20 Mar 2025 · 3 dates- Next notice expected4 Jul 2024, 00:00 BST
- Submission deadline15 Aug 2024, 17:00 BST
- Notice published20 Mar 2025, 11:16 GMT
Notice history
5 events · 4 releases on Find a Tender · since 31 Jul 2024- Status changed to active31 Jul 2024, 17:59 BST
- Procurement method changed31 Jul 2024, 17:59 BST
- Deadline published: 15 Aug 2024, 17:00 BST31 Jul 2024, 17:59 BST
- Status changed to complete20 Mar 2025, 11:16 GMT
- Buyer details updated20 Mar 2025, 11:16 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextEstimated total value · II.1.5 | — | The Authority estimates that the potential contract value may range between £1,500,000 to £2,700,000. Depending on the approach and timescales for implementing the requirements. | |
| — | ClassificationII.2.2 | — | — |
1 amendment published without a description.
Routine re-releases (4)
- 2024-06: 1 release · 4 Jun 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| DB Group Limited (t/a Esuasive)SME | £1,356,785 † | — | Awarded |
Contracts
Contract 010341-2025-1 · DB Group Limited (t/a Esuasive)SME
- Signed
- 20 Mar 2025
- Value
- £1,356,785
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- High Court of England and WalesReview body
- High Court of England and Wales, Royal Courts of JusticeReview body
Bidders & participating suppliers
1 commercial party on the notice- DB Group Ltd. t/a EsuasiveAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria