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Published 24 Apr 2026, 15:42 BST

Official UK procurement notice

Mechanical, Electrical, Life Safety Systems and Security Systems Planned and Reactive Maintenance (Lots 1-16)

Official notice

Authority: West Mercia Police and Crime Commissioner (Police & fire)

16 lotsServicesCompetitive flexible procedureAbove thresholdSME suitableVCSE suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Office and computing machinery, equipment and supplies except furniture and software packages (30)Electrical machinery, apparatus, equipment and consumables; lighting (31)
+8 moreSecurity, fire-fighting, police and defence equipment (35)Industrial machinery (42)Construction Materials & Prefab (44)Construction & Civil Engineering (45)Repair & Maintenance (50)Installation services (except software) (51)Architecture & Engineering (71)Business Services & Consultancy (79)
 Delivery: West Midlands (UKG1)
Published estimate£3,600,000total for 16 lots · £4,320,000 inc. VAT · 1 value update
Submissions closed 20 Jul 2026
Lots 16see the lot list below
Contract term 3 yrsends 31 Mar 2030 · up to 1 Apr 2033 with extensions · starts 1 Apr 2027

What is being bought16 lots · detail below

Published requirement description

West Mercia Police (the Authority) is conducting an open competitive flex two-stage tender under the Procurement Act 2023 for the provision of Mechanical, Electrical, Life Safety Systems and Security Systems Planned and Reactive Maintenance split into 16 distinct disciplines.

Lot 1 – Electrical (General Power & Distribution)

Lot 2 – High Voltage (HV) Electrical

Lot 3 – EV Charging Infrastructure

Lot 4 – Lightning Protection Systems

Lot 5 – Emergency Lighting

Lot 6 – Solar PV Maintenance & Cleaning

Lot 7 – Mechanical (Non-HVAC) including Boilers

Lot 8 – HVAC Systems (excluding Boilers)

Lot 9 – Critical Infrastructure: Generators

Lot 10 – Critical Infrastructure: Uninterruptible Power Supplies (UPS)

Lot 11 – Critical Infrastructure: Fuel Systems

Lot 12 – Vertical Transportation

Lot 13 – Doors, Barriers & Shutters

Lot 14 – Height Safety & Structures

Lot 15 – Life Safety Systems

Lot 16 – Security & Electronic Systems

The Authority intends to evaluate and award each Lot independently.

Bidders may submit a Tender for one, several or all Lots.

A Bidder may be awarded one Lot, multiple Lots or no Lots.

All details are contained within the tender documentation. The contract is go live on the 1st April 2027. The first stage of the two-stage process is a Conditions of Participation (CoP) pass/fail stage. All documents will be provided as part of this stage however, only the CoP document is required to be completed (per Lot) and submitted by the deadline of 12pm noon on the 20th July 2026. Those bidders successful per Lot in stage 1 CoP will be invited to participate in stage 2 ITT whereby, a formal ITT response per Lot is required by 12pm noon on the 4th September 2026 based on a price and quality weighting. Pre-market engagement was undertaken under - www.find-tender.service.gov.uk/Notice/037708-2026 ↗

We look forward to your organisation participating in this exercise.

  • How the procedure runs: Two-Stage Stage 1 - Conditions of Participation pass/fail Stage 2 - ITT price and quality weighting

CPV: Access control system · Alternating voltage relays · Building and facilities management services · Burglar and fire alarms · Central-heating installation work · Commissioning of heating installations · Electric conductors for access control systems · Electrical engineering installation works · Electrical fitting work · Electrical installation work · Electrical installation work of electrical distribution apparatus · Electrical installation work of filtration equipment · +71 more

Lots and requirements (16)Procurement structure

16 lots · all with a published value · same conditions of participation on every lot · same evaluation weights on every lot
Lot #11 Electrical (General Power & Distribution) MaintenanceRenewal 3 yrsSMEVCSEPublished value£0
  • Electrical Installation Condition Reports (20% per year)
  • LV Distribution & Switchgear
  • General Power Systems
  • RCD Testing (bi- annual)
  • Portable Appliance Testing
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #22 High Voltage (HV) Electrical MaintenanceRenewal 3 yrsSMEVCSEPublished value£0
  • HV Intake & Distribution Systems
  • Transformers & Substations
  • HV Switching & Protection
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #33 EV Charging Infrastructure MaintenanceRenewal 3 yrsSMEVCSEPublished value£0
  • EV Chargers (AC/DC)
  • Associated Electrical Infrastructure
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #44 Lightning Protection Systems MaintenanceRenewal 3 yrsSMEVCSEPublished value£0
  • Lightning Protection Systems
  • Earthing Systems
  • Testing & Certification
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #55 Emergency LightingRenewal 3 yrsSMEVCSEPublished value£0
  • Emergency Lighting Systems
  • Testing & Compliance Annually
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #66 Solar PV Maintenance & CleaningRenewal 3 yrsSMEVCSEPublished value£0
  • Annual Solar PV Inspection & Testing
  • Panel cleaning using non-abrasive method
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #77 Mechanical (Non-HVAC) incl. BoilersRenewal 3 yrsSMEVCSEPublished value£0
  • Hot & Cold Water Systems (excluding water Hygiene)
  • Pipework Systems
  • Pumps & Pressurisation Units & Ancillaries
  • Boilers & Heating Systems
  • Building Management Systems
  • Local Exhaust Ventilation
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #88 HVAC Systems (Excluding Boilers)Renewal 3 yrsSMEVCSEPublished value£0
  • Chillers & Cooling Systems
  • Air Handling Units
  • Humidifiers & Dehumidifiers
  • Mech & Naturally Vented Heat Recovery (MVHR & NVHR)
  • Fan Coils
  • Ducted Extraction
  • Local Exhaust Ventilation (LEV) thorough Examination
  • TM44 Energy Inspection
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #99 Critical Infrastructure: GeneratorsRenewal 3 yrsSMEVCSEPublished value£0
  • Major/Minor & Load Testing
  • Standby Generators
  • Generator Controls
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1010 Critical Infrastructure: UPSRenewal 3 yrsSMEVCSEPublished value£0
  • UPS Systems
  • Battery Systems
  • Control Equipment
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1111 Critical Infrastructure: Fuel SystemsRenewal 3 yrsSMEVCSEPublished value£0
  • Fuel Storage Tanks
  • Fuel Transfer Systems
  • Fuel Polishing
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1212 Vertical TransportationRenewal 3 yrsSMEVCSEPublished value£0
  • Passenger Lifts
  • Goods Lifts
  • Platform Lifts
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1313 Doors, Barriers & ShuttersRenewal 3 yrsSMEVCSEPublished value£0
  • Appliance Bay Doors
  • Automatic Doors
  • Roller Shutters
  • Barriers & Gates
  • Car Barriers
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1414 Height Safety & StructuresRenewal 3 yrsSMEVCSEPublished value£0
  • Fall Protection Systems
  • Masts
  • Training / Drill Towers
  • Overhead Crane
  • Roof Safety – Risk Assessments
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1515 Life Safety SystemsRenewal 3 yrsSMEVCSEPublished value£0
  • Fire Detection & Alarm Servicing
  • Fire Aspiration System Maintenance
  • Dry/ Wet risers
  • Sprinkler Systems & Pumps
  • Fire Extinguisher Servicing
  • Fire Suppression – Room Integrity Testing
  • Fire Suppression System Maintenance
  • Fire Door Inspections Annual
  • Fire Damper Inspections
  • Disabled Refuge Systems
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

Lot #1616 Security & Electronic SystemsRenewal 3 yrsSMEVCSEPublished value£0
  • Access Control Systems
  • Intruder Alarm Systems
  • Custody Alarms (Custody specific sites only)
  • Panic Alarm (Custody specific sites only)
Contract period: 1 Apr 2027 – 31 Mar 2030 (3 yrs) · up to 1 Apr 2033 with extensions
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: Additional quoted works if required is permitted related to this lot · Description of possible extension: 3x 12month extensions Total term 6 yearsSecond stage: 1–null candidates invited to tender
09331200 Solar photovoltaic modules30237280 Power supply accessories31120000 Generators31122000 Generator units31161900 Voltage-control systems31172000 Voltage transformers
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 16 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Stage 2 - ITT: 60%
  • Stage 2 - ITT: 40%
Published award criteria (2)
  • Stage 2 - ITT: Quality & Social Value Per Lot
  • Stage 2 - ITT: Price per Lot
Lot distribution rule: Contained within tender documents
Conditions of participation · identical on every lot2
  • Economic & financial standing

    Contained within tender documents

  • Technical & professional ability

    Contained within tender documents

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Competitive flexible procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
24 Apr 2026, 15:42 BST
Last source update
6 Jul 2026, 15:03 BST
Award evaluation window
Submission end – 17 Sept 2026
Authority reference
EST26-2728
FTS notice number
2026/S 000-063267
Latest notice
Tender notice (UK4)
Classification (CPV)
Access control systemAlternating voltage relaysBuilding and facilities management servicesBurglar and fire alarmsCentral-heating installation workCommissioning of heating installationsElectric conductors for access control systemsElectrical engineering installation worksElectrical fitting workElectrical installation work
+73 moreElectrical installation work of electrical distribution apparatusElectrical installation work of filtration equipment
Delivery area
West Midlands (UKG1)
Official registry OCID
ocds-h6vhtk-068aef Find a Tender
How it runs

Two-Stage

Stage 1 - Conditions of Participation pass/fail

Stage 2 - ITT price and quality weighting

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Requests to participate (first stage)
20 Jul 2026, 12:00 BST
Submission deadline
20 Jul 2026, 12:00 BST
Clarification deadline
13 Jul 2026, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

sell2.in-tend.co.uk/blpd/publictender-de… ↗

Timeline

24 Apr 2026 → 1 Apr 2027 · 7 dates
  1. Planning notice published181 days ago
    24 Apr 2026, 15:42 BST
  2. Market engagement166 days ago
    8 May 2026, 23:59 BST

    Pre-market engagement exercise

  3. Tender notice published108 days ago
    6 Jul 2026, 15:03 BST
  4. Clarification questions by101 days ago
    13 Jul 2026, 17:00 BST
  5. Submission deadline94 days ago
    20 Jul 2026, 12:00 BST
  6. Award decision expected by34 days ago
    17 Sept 2026, 23:59 BST
  7. Today
    22 Oct 2026
  8. Contract startsin 161 days
    1 Apr 2027, 00:00 BST

Notice history

5 events · 2 releases on Find a Tender · since 24 Apr 2026
  1. Preliminary market engagement notice published
    24 Apr 2026, 15:42 BST
    UK2
  2. Tender notice published
    6 Jul 2026, 15:03 BST
    UK4
  3. Published value published: £3,600,000
    6 Jul 2026, 15:03 BST
  4. Status changed to active
    6 Jul 2026, 15:03 BST
  5. Procurement method changed
    6 Jul 2026, 15:03 BST

Contracting authority & participating public bodies

West Mercia Police and Crime Commissioner

Contracting authorityPublic authority - sub-central government GB-PPON: PJHH-5271-ZMQP Hindlip Hall, Hindlip, Worcester, West Midlands, WR3 8SPContact name, email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure