Official UK procurement notice
Materials Supply through Managed Stores Service
Authority: Swindon Borough Council (Local council)
What is being bought
Published requirement descriptionSwindon Borough Council is awarding a contract to a provider for the supply for supply of broad range of housing repairs materials and other associated items including (but not limited to) electrical, heating, paints and decorative materials, Roofing, Windows and glass, kitchens, bathroom, ironmongery, sanitaryware, clothing, doors, power tools, aggregates, insulations, gas, plumbing, highways, street lighting, timber, fencing, site safety equipment, etc. The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further One (1) year extension. Estimated contract spend is £12m excl. Vat across the initial 4 year contract term and £21.3m excl. VAT across the potential total Seven (7) year contract term.
CPV: Builders' carpentry · Builders' joinery · Business transaction and personal business software package · Central-heating equipment · Construction materials and associated items · Electrical machinery, apparatus, equipment and consumables; lighting · Gas appliances · Grounds-maintenance equipment · Highway materials · Kitchen furniture and equipment · Paints, varnishes and mastics · Park and playground equipment · +7 more
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Price: Price is further broken down into the following sub criteria: A. Core items will have 27.5%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Core). B. Non-core will have 17.5% which is further broken down as: B.1 Defined (identified noncore) items will have 10%. These are the items listed in pricing schedule under Sheet 2 under heading Mandated Type Desc (Non Core). B.2. Non defined (non-core) items have 7.5%. These are the items listed in pricing schedule under Sheet 3 with % as: B.2.1 Electrical category: 3% B.2.2 Clothing category: 1% B.2.3 Roof and Tiles category: 0.5% B.2.4 Heating category : 1% B.2.5 Paint and Decoration category: 0.5% B.2.6 Ironmongery category : 0.5% B.2.7 All other categories excluding 3rd party specialist items: 1% SBC will reserve the right to ask for 3 quotes. C. For mark-up cost on 3rd party specialist items is overall 7.5%. These are the items listed in pricing schedule under Sheet 4 and broken down as: C.1 Glass-2.5% C.2 Kitchen-1.5% C.3 Noncore items which are purchased through 3rd party due to urgency-3.5% D. Options will have 2.5% (Delivery VAN - applicable for future option). These are the items listed in pricing schedule under Sheet 5. All the items' volumes listed on pricing schedule are not guaranteed volume.
- Quality: Quality is further broken down into the following sub criteria: •Core Stock Management: 8% •Van Stock: 8% •Proposed Solution: 7% • Value for Money: 3% • Staffing and Succession Planning: 3% • Product Management and Performance Management: 3% • Mobilisation: 3%
- Social Value
- Price carries 55 of 100 points: a 10% discount moves about 5.5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 14 Aug 2025, 15:42 BST
- Last source update
- 17 Jun 2026, 10:29 BST
- Award evaluation window
- Submission end – 20 Apr 2026
- Authority reference
DN802354- FTS notice number
2026/S 000-001250- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05882cFind a Tender
How it was run
Official notice- Requests to participate (first stage)
- 3 Mar 2026, 14:00 GMT
- Submission deadline
- 3 Mar 2026, 14:00 GMT
- Clarification deadline
- 18 Feb 2026, 12:00 GMT
- Electronic submission
- Allowed
- Accepted languages
- en
In order to provide unrestricted, full , correct and free of charge access to the tender
documents the Authority is providing the document in the Attachment area of the Pro
Contract e tendering portal at www.supplyingthesouthwest.org.uk ↗
To access the amendable versions of the documents and to submit a response, Suppliers
will need to Register as a Supplier with ProContract at www.supplyingthesouthwest.org.uk ↗
then register an Interest before obtaining access and download the Word and Excel
format Documents for completion and submission. Unrestricted, full, correct and free of
charge access to the tender documents are provided in Attachment area of the Pro
Contract e tendering portal. In the event of difficulties registering as a supplier, please
refer to the System Administrator Proactis support team
Timeline
14 Aug 2025 → 1 Sept 2026 · 10 dates- Planning notice published14 Aug 2025, 15:42 BST
- Market engagement1 Sept 2025, 23:59 BST
Pre Market Engagement
Swindon Borough Council invites you to contribute to preliminary market engagement in relation to the supply of materials (including potential delivery models eg. through a managed store, etc.) within the Borough of Swindon and would therefore welcome the views of suppliers on the questions set out.
To this effect Council is seeking input from the market about the potential delivery models, contract/commercial structure and associated services/requirements.
To participate in the Preliminary Market Engagement suppliers will need to register as a Supplier with ProContract (if not already registered), www.supplyingthesouthwest.org.uk ↗, then Register an Interest before obtaining access to the Pre Market Engagement documents.
Project reference number on the portal is: DN786963
or click on below link to access the Pre Market Engagement directly:
procontract.due-north.com/Advert ↗
Responses are required to be submitted no later than 1st September, 2025, 1500 hrs UK Local Time via ProContract tender portal www.supplyingthesouthwest.org.uk ↗
- Tender notice published290 days ago7 Jan 2026, 18:42 GMT
- Clarification questions by249 days ago18 Feb 2026, 12:00 GMT
- Submission deadline235 days ago3 Mar 2026, 14:00 GMT
- Award decision expected by187 days ago20 Apr 2026, 23:59 BST
- Assessment summaries sent130 days ago17 Jun 2026, 00:00 BST
- Latest notice published130 days ago17 Jun 2026, 10:29 BST
- Standstill ends120 days ago26 Jun 2026, 23:59 BST
- Contract starts54 days ago1 Sept 2026, 00:00 BST
Notice history
10 events · 5 releases on Find a Tender · since 14 Aug 2025- Preliminary market engagement notice published14 Aug 2025, 15:42 BSTUK2
- Tender notice published7 Jan 2026, 18:42 GMTUK4
- Published value updated to £21,300,0007 Jan 2026, 18:42 GMTwas £12,000,000
- Status changed to active7 Jan 2026, 18:42 GMT
- Procurement method changed7 Jan 2026, 18:42 GMT
- Tender notice published2 Feb 2026, 10:56 GMTUK4
- Tender notice published18 Feb 2026, 14:25 GMTUK4
- Contract award notice published17 Jun 2026, 10:29 BSTUK6
- Status changed to complete17 Jun 2026, 10:29 BST
- Contract signature expected26 Jun 2026, 23:59 BSTscheduled
Published amendments (2)
Under the original FTS notice, for the Materials Supply through Managed Stores Service, the award criteria under price was published. Under B.2 heading, there are several sub-headings from B.2.1 through to B.2. 7. The original FTS notice missed the heading B.2.2. This amendment is declaring the missed heading B.2.2 (Clothing category: 1%) has been added with this FTS notice amendment. Below criter…
This notice informs the market that the contract submission deadline has changed and subsequently the tender clarification deadline has changed to the following: Tender clarification deadline 18th February, 2026 till 12 noon. Tender submission deadline 3rd March, 2026 till 2pm. No Other changes to the notice.
Routine re-releases (5)
- 2026-01: 1 release · 7 Jan 2026
- 2025-08: 1 release · 14 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| STARK BUILDING MATERIALS UK LIMITED1 Oct 2026 – 30 Sept 2030 · up to 30 Sept 2033Extensions: The initial contract term will be for Four (4) years with an option to extend for a further Two (2) years plus a further optional One (1) year extension. · Options: • Van Delivery service (van cost, driver salary and vehicle running cost). • Out of hours solution making supplies available. | £21,300,000 | 29 May 2026standstill to 26 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5final-stage tenders | 0 | 0 | — |
Who bid
- wonSTARK BUILDING MATERIALS UK LIMITED · West Midlands
- did not winHUWS GRAY LIMITED · Wales (Cymru)
- did not winBRADFORDS BUILDING SUPPLIES LIMITED · South West England
- did not winTRAVIS PERKINS TRADING COMPANY LIMITED · East Midlands
- did not winWOLSELEY UK LIMITED · West Midlands
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
5 commercial parties on the notice · 1 awarded- BRADFORDS BUILDING SUPPLIES LIMITEDBidder / tenderer
- HUWS GRAY LIMITEDBidder / tenderer
- STARK BUILDING MATERIALS UK LIMITEDAwarded supplier
- TRAVIS PERKINS TRADING COMPANY LIMITEDBidder / tenderer
- WOLSELEY UK LIMITEDBidder / tenderer
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender