Official UK procurement notice
Managed Equipment Services · UK public procurement notice
Authority: Surrey & Boarders Partnership NHS on behalf of NHS Commercial Solutions (Central government)
What is being bought7 lots · detail below
Published requirement descriptionNHS Commercial Solutions is seeking to engage with the market ahead of a potential procurement exercise for Managed Equipment Services . We are inviting suppliers to participate in a Preliminary Market Engagement exercise via the atamis procurement portal atamis-1928.my.site.com/to ↗ help shape our requirements and assess market interest. This is not a call for competition and is being conducted without prejudice to any future procurement process. Please note this engagement is only for information and is not to be scored.
The questions are categorised as below:
Section 1: Supplier Information
Section 2: Lot Interest and Capability
Section 3: Technical Capability & Innovation
Section 4: Commercial & Framework Design
Section 5: General Feedback
CPV: Architectural, engineering and planning services · Business and management consultancy and related services · Cardiology services · Control panels · Diagnostic devices · Diagnostic systems · Echo, ultrasound and doppler imaging equipment · Endoscopes · Endoscopy, endosurgery devices · Health services · Hospital and related services · Imaging equipment for medical, dental and veterinary use · +23 more
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 2 yrs · up to 8 yrs from 9 Dec 2025
- Scheme runs until
- 2 Sept 2033
- Supplier levy on call-offs (max %)
1% of call-off value · 1%. NHSCS are a self-funded, not for profit NHS organisation and do not look to make a profit out of the framework as some other organisations do. Any surplus in ABI also gets passed back to NHS Commercial Solutions member Trusts
Who may buy through it
The Framework Agreement will be accessible by a number of organisations (each a “Participating Organisation” or “Contracting Authority”). The Framework Agreement will be accessible by all NHS and Public Sector organisations within the UK, including Universities and Education Authorities where they are funded by Public Fund (each a “Contracting Authority”).
Lots and requirements (7)Procurement structure
7 lots · all with a published valueEvery one of these 7 lots carries the same published figure, £285,714,286: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Diagnostic Imaging EquipmentPlannedRenewalceiling above
Managed Equipment Services for Diagnostic Imaging and related equipment and consumables which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option.
Lot #2Radiotherapy EquipmentPlannedceiling above
Managed Equipment Services for Radiotherapy and related equipment and consumables which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option.
Lot #3Cardiology EquipmentPlannedceiling above
Managed Equipment Services for Cardiology and related equipment and consumables which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option.
Lot #4Theatre and Medical EquipmentPlannedceiling above
Managed Equipment Services for Medical and Theatre Equipment and related consumables which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option
Lot #5Endoscopy EquipmentPlannedceiling above
Managed Equipment Services for Endoscopy and related equipment and consumables which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option
Lot #6Combination of the Lot 1, 2, 3,4,5Plannedceiling above
Managed Services for a combination of any or all of the provisions of Lots 1 to 5 which may include, but is not necessarily limited to:
- multi and/or single life cycle managed services contracts for up to 20 years;
- maintenance service only option;
- the provision for turnkey as and when necessary;
- removal and disposal (in accordance with then current regulations) of equipment;
- equipment related maintenance consumables and durables;
- patient related consumables;
- systems;
- facilities management services;
- modular buildings;
- health informatics and artificial intelligence (AI) options and growth; and
- performance management option
Lot #7Related Consultancy ServicesPlannedceiling above
The provision of professional consultancy associated with clinical, technical and commercial advice and equipment advisory services for all diagnostic imaging, radiotherapy, laboratory, cardiology, endoscopy and medical equipment including but not limited to:
- pre-procurement planning;
- business case support and development;
- service and facility re-design;
- bid and programme management;
- financial analysis;
- ongoing contract /lifecycle management;
- compliance and governance support;
- equipment audits;
- lifecycle management;
- medical devices management;
- cost improvement programmes (CIPs);
- maintenance management; and
- technology innovation and digital strategies.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “Managed Equipment Services” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- The Framework Agreement will be accessible by a number of organisations (each a “Participating Organisation” or “Contracting Authority”). The Framework Agreement will be accessible by all NHS and Public Sector organisations within the UK, including Universities and Education Authorities where they are funded by Public Fund (each a “Contracting Authority”). · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Aug 2025, 16:19 BST
- Last source update
- 1 Aug 2025, 17:01 BST
- Award evaluation window
- Submission end – 29 Aug 2025
- Authority reference
C365234- FTS notice number
2025/S 000-045388- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-0527eeFind a Tender
How it was run
Official notice- Appointment period ends
- 7 Aug 2025, 12:00 BST
- Clarification deadline
- 31 Jul 2025, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 1% of call-off value · 1%. NHSCS are a self-funded, not for profit NHS organisation and do not look to make a profit out of the framework as some other organisations do. Any surplus in ABI also gets passed back to NHS Commercial Solutions member Trusts
As stated in the tender documents
Timeline
28 May 2025 → 9 Dec 2025 · 8 dates- Planning notice published28 May 2025, 13:38 BST
- Clarification questions by31 Jul 2025, 12:00 BST
- Latest notice published1 Aug 2025, 17:01 BST
- Admission / appointment period endsperiod end, not a bid countdown7 Aug 2025, 12:00 BST
- Market engagement8 Aug 2025, 23:59 BST
NHS Commercial Solutions is seeking to engage with the market ahead of a potential procurement exercise for Managed Equipment Services . We are inviting suppliers to participate in a Preliminary Market Engagement exercise via the atamis procurement portal atamis-1928.my.salesforce.com ↗ to help shape our requirements and assess market interest. This is not a call for competition and is being conducted without prejudice to any future procurement process. Please note this engagement is only for information and is not to be scored.
The questions are categorised as below:
Section 1: Supplier Information
Section 2: Lot Interest and Capability
Section 3: Technical Capability & Innovation
Section 4: Commercial & Framework Design
Section 5: General Feedback
Engagement Deadline is the 8th August 2025.
- Award decision expected by29 Aug 2025, 23:59 BST
- Tender notice expected388 days ago29 Sept 2025, 23:59 BST
- Contract starts318 days ago9 Dec 2025
Notice history
3 events · 3 releases on Find a Tender · since 28 May 2025- Planned procurement notice published28 May 2025, 13:38 BSTUK3
- Preliminary market engagement notice published1 Aug 2025, 16:19 BSTUK2
- Preliminary market engagement notice published1 Aug 2025, 17:01 BSTUK2
Published amendments (2)
Desciption amended
Desciption amended
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender