Official UK procurement notice
LSHTM-2026-003 - Security Systems Maintenance (2026)
Authority: London School of Hygiene & Tropical Medicine (Education)
What is being bought
Published requirement descriptionLSHTM has the following requirement for the provision of Security Systems maintenance (Access Control, CCTV, Intercom and Intruder Detection Systems) across its two main sites in central London. The contractor shall provide comprehensive maintenance, support, and improvement recommendations for the School’s existing security infrastructure. To ensure consistency, accountability, and streamlined issue resolution, a single supplier will be responsible for the following systems:
- Access Control (CEM AC2000)
- CCTV (ExacqVision)
- Intercom (Zenitel / Stentofon)
- Intrusion Detection Systems (Galaxy Gold) Please note: We are looking for the support of the current system and not an overhaul. Contract to commence August 2026 and run for 7 years (3+2+2).
CPV: Access control system · Closed circuit television services · Intercom equipment · Repair and maintenance services of security equipment · Security cameras · Surveillance and security systems and devices
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£800,000
- Technical & professional ability
Experience in maintaining and improving the specific security systems detailed in this specification: CEM AC2000, ExacqVision, Honeywell Galaxy Gold, and Zenitel/Stentofon as well as other qualification criteria mentioned in ITT documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Technical / Quality: 70%
- Cost: 30%
Published award criteria (2)
- Technical / Quality: Experience & Sector Knowledge Operational Delivery Team Ability & Management ID Card Printing Support & Consumables Innovation & Continuous Improvement IT Data Protection Access & Insurance SLA & KPI Performance Sustainability
- Cost: Maintenance Fee Software Agreement & Licencing New Installations: Schedule of Rates Urgent Call out Charges ID Cards & Consumables
- Technical & professional ability
Experience in maintaining and improving the specific security systems detailed in this specification: CEM AC2000, ExacqVision, Honeywell Galaxy Gold, and Zenitel/Stentofon as well as other qualification criteria mentioned in ITT documents.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 10 Mar 2026, 09:00 GMT
- Last source update
- 23 Jun 2026, 12:02 BST
- Award evaluation window
- Submission end – 26 Jun 2026
- Authority reference
LSHTM-2026-003- FTS notice number
2026/S 000-037749- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0665e2Find a Tender
How it was run
Official notice- Submission deadline
- 29 May 2026, 13:00 BST
- Clarification deadline
- 29 May 2026, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
10 Mar 2026 → 1 Aug 2026 · 11 dates- Planning notice published231 days ago10 Mar 2026, 09:00 GMT
- Market engagement209 days ago31 Mar 2026, 23:59 BST
- Next notice expected203 days ago6 Apr 2026, 23:59 BST
- Tender notice published186 days ago24 Apr 2026, 16:30 BST
- Clarification questions by151 days ago29 May 2026, 13:00 BST
- Submission deadline151 days ago29 May 2026, 13:00 BST
- Assessment summaries sent126 days ago23 Jun 2026
- Latest notice published126 days ago23 Jun 2026, 12:02 BST
- Award decision expected by122 days ago26 Jun 2026, 23:59 BST
- Standstill ends116 days ago2 Jul 2026, 23:59 BST
- Contract starts87 days ago1 Aug 2026
Notice history
8 events · 3 releases on Find a Tender · since 10 Mar 2026- Preliminary market engagement notice published10 Mar 2026, 09:00 GMTUK2
- Tender notice published24 Apr 2026, 16:30 BSTUK4
- Status changed to active24 Apr 2026, 16:30 BST
- Procurement method changed24 Apr 2026, 16:30 BST
- Deadline published: 29 May 2026, 13:00 BST24 Apr 2026, 16:30 BST
- Contract award notice published23 Jun 2026, 12:02 BSTUK6
- Status changed to complete23 Jun 2026, 12:02 BST
- Contract signature expected10 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| RELIANCE HIGH-TECH LIMITEDSecurity Systems Maintenance (2026)3 Aug 2026 – 2 Aug 2029 · up to 2 Aug 2033Extensions: Commencing 1st August 2026 for seven years (3+2+2) years. | £800,000 | 23 Jun 2026standstill to 2 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 2 at stage one | 1 | 0 | — |
Who bid
- wonReliance High-Tech limited · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Reliance High-Tech limitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender