Official UK procurement notice
Leisure Management System (Preliminary Market Engagement)
Authority: University Of York (Pelican) (Education)
What is being bought
Published requirement descriptionYork Sport operates alongside the University of York to provide sport and leisure facilities to staff, students and members of the public. As part of a drive to modernise our leisure management capabilities we are looking to evaluate commercial offerings in this area. Specifically we are looking at Leisure Management Suites that can comprehensively cover our current online offerings and integrate with or provide solutions for our physical facilities.
Our award-winning facilities are recognised as some of the best in the region, used by elite athletes and national teams.
York Sport is divided into two sites: York Sport Village, located on Heslington East campus and York Sport Centre, located on Heslington West campus. Memberships are available to purchase at each site individually, or across both (dual-site membership). Both facilities are open to the general public as well as University of York students and staff.
York Sport Village is also home to an award-winning Learn to Swim Scheme, and sports activities are available to book on a pay as you go or block-booking basis. York Sport also operates 1-1 Learn to Ride cycling lessons, a Junior Triathlon programme, as well as hosting birthday parties and a Squash league. York Sport is also home to various local community sports groups.
CPV: Software package and information systems
The lotProcurement structure
single lot · no lot value publishedPipeline intelligence · planning stage: how this market runs before the tender is published
How University Of York (Pelican) buys Software package and information systems (CPV 48), and who usually turns up
University Of York (Pelican)’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Software package and information systems (CPV 48) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No small-firm winners recorded among this authority’s published awards in this sample.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Yorkshire and the Humber.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside Yorkshire and the Humber.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 71 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid23% / 9%
2–323% / 27%
4–638% / 36%
7+15% / 27%
How did awards compare with estimates?
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Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate18% / 67%
Within ±2%45% / 13%
Above estimate36% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Estimate not published
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 33 past lots.
A forecast, not a list of bidders.
1 bid9%
2–327%
4–636%
7+27%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| WorktribeEarlier contract | Research Management Systemnotice published Nov 2024 | — | £900k | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 12 Feb 2026, 12:42 GMT
- Last source update
- 12 Feb 2026, 12:42 GMT
- Authority reference
UY PROC 1252- FTS notice number
2026/S 000-012865- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064efaFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
12 Feb 2026 → 1 Jan 2027 · 3 dates- Planning notice published250 days ago12 Feb 2026, 12:42 GMT
- Market engagement228 days ago5 Mar 2026, 23:59 GMT
The University of York is issuing a market engagement questionnaire to seek feedback from the Leisure Management system market to help it to shape its strategy prior to advertising its tender.
The questionnaire can be accessed through the In-tend e-procurement portal on the following link (in-tendhost.co.uk/york/aspx/Home ↗) until 12:00PM Thursday 5th March 2026.
The aim of this Preliminary Market Engagement (PME) is twofold, firstly to notify the market of the University's requirements, and for the University to obtain detailed feedback from potential suppliers who can deliver the requirements to the University.
The University intends to utilise the information collected from this engagement questionnaire to develop a procurement strategy to take to market to procure and secure a supplier to meet its requirements. It is hoped that shaping and refining the procurement strategy will result in an awareness of the University's requirements within the marketplace, and that early engagement with suppliers will enable the University to achieve its objectives. This engagement process shall therefore be of benefit to both the University and potential bidders.
This document asks questions on areas where the University is keen to receive feedback. These are not considered exhaustive, and respondents are invited to raise other areas they believe are relevant.
Parties wishing to take part in this engagement process are asked to complete the questionnaire and return by upload to the In-tend e-procurement portal (in-tendhost.co.uk/york/aspx/Home ↗) by 12:00 Thursday 5th March 2026.
- Today20 Oct 2026
- Contract startsin 73 days1 Jan 2027
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published12 Feb 2026, 12:42 GMTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender