Official UK procurement notice
NECTAR Electronic Patient Record
Authority: The Newcastle Upon Tyne Hospitals NHS Foundation Trust (Central government)
What is being bought
Published requirement descriptionThe scope of this project is to deliver a region wide fit for purpose electronic patient record system for NECTAR, enabling intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, where the system will be designed to support adaptability for future service and regulatory changes.
CPV: Patient-administration system
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£150,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Commercial: 40%
Published award criteria (2)
- Commercial
- Quality
No conditions of participation were published on the notice; check the tender documents.
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £99,909 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How The Newcastle Upon Tyne Hospitals NHS Foundation Trust buys Information systems (CPV 4881), and who usually turns up
The Newcastle Upon Tyne Hospitals NHS Foundation Trust’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Information systems (CPV 4881) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in North East England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in North East England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 85 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid9% / 20%
2–348% / 40%
4–635% / 40%
7+9% / 0%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate44% / 67%
Within ±2%6% / 13%
Above estimate50% / 21%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4881Published estimate£150k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid5%
2–356%
4–617%
7+23%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 20 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£118k–£155k
Estimate£150k
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £428m10 awards in 36m · last 2 months ago | 1 live iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs | |
Access UK LtdLarge | £45m93 awards in 36m · last 1 months ago | 33 live · £66m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 11% below n=11 |
| £1.7m6 awards in 36m · last 2 months ago | 1 live · £70k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 34% below n=1 | |
| £12m5 awards in 36m · last 7 months ago | 1 live · £189k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=3 | |
| £588k10 awards in 36m · last 5 months ago | 6 live · £381k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 46% above n=1 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2025, 10:01 BST
- Last source update
- 22 Sept 2026, 14:40 BST
- Award evaluation window
- Submission end – 29 Jan 2027
- Authority reference
C396579- FTS notice number
2026/S 000-089704- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-05d14bFind a Tender
How to participate & submission route
Official notice Submit via Atamis (Health Family)- Requests to participate (first stage)
- —
- Tender submission deadline
- 23 Oct 2026, 12:00 BST
- Clarification deadline
- 23 Oct 2026, 11:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Submissions to be submitted via Atamis - C396579
Timeline
22 Oct 2025 → 1 Apr 2027 · 8 dates- Planning notice published365 days ago22 Oct 2025, 10:01 BST
- Market engagement348 days ago7 Nov 2025, 23:59 GMT
NECTAR (North East & Cumbria Transport And Retrieval) provides critical care transport across the North East, the United Kingdom and overseas, delivering intensive care to more than 1,000 adult and paediatric patients.
The service is looking for an electronic patient record (EPR) to manage the entire clinical pathway. It must enable intuitive clinical documentation, mobile and offline access, safe and auditable electronic prescribing, and where the system will be designed to support adaptability for future service and regulatory changes.
We are looking for an established system, ready to implement, and preferably in use in a similar service.
The Trust is undertaking pre-market engagement in order to gain initial supplier awareness, engagement, and opinion as well as providing confidence to the Trust around viability of concept.
The engagement includes a list of high level requirements which will be sent via email to prospective suppliers.
If you're interested in partaking in the Pre-Market Engagement, please make digital correspondence to the contact details provided by 07/11/2025.
Please Note:
- This is not a call for tender and does not obligate the Trust to start a future procurement process.
- Participation or non-participation will not prevent a supplier from participating in a future procurement process.
- Any information provided is indicative and the Trust reserves the right to make changes.
- The Trust will not be liable for any costs incurred by suppliers participating in the engagement exercise.
- Any demonstrations may be possible at the Trusts discretion upon arrangement only.
- Next notice expected324 days ago1 Dec 2025, 23:59 GMT
- Tender notice published30 days ago22 Sept 2026, 14:40 BST
- Today22 Oct 2026
- Clarification questions byin 1 day23 Oct 2026, 11:59 BST
- Submission deadlinein 1 day23 Oct 2026, 12:00 BST
- Award decision expected byin 100 days29 Jan 2027, 23:59 GMT
- Contract startsin 161 days1 Apr 2027, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 22 Oct 2025- Preliminary market engagement notice published22 Oct 2025, 10:01 BSTUK2
- Preliminary market engagement notice published30 Oct 2025, 14:46 GMTUK2
- Tender notice published22 Sept 2026, 14:40 BSTUK4
- Status changed to active22 Sept 2026, 14:40 BST
- Procurement method changed22 Sept 2026, 14:40 BST
- Deadline published: 23 Oct 2026, 12:00 BST22 Sept 2026, 14:40 BST
Published amendments (1)
Additional information added
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender