Research Management System

{
  "id": "036232-2024",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2024-11-08T12:00:02Z",
  "ocid": "ocds-h6vhtk-04b504",
  "buyer": {
    "id": "GB-UKPRN-10007167",
    "name": "UNIVERSITY OF YORK"
  },
  "links": [
    {
      "rel": "prev",
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:455758-2015:TEXT:EN:HTML"
    }
  ],
  "awards": [
    {
      "id": "036232-2024-UY PROC 1141-1",
      "title": "Research Management System",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-04576074",
          "name": "Worktribe Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "UY PROC 1141",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "This is a 5 year agreement with two further optional extensions of 24 months each. I.e.  a total possible contract period of nine years. The contract sum gives the value of the contract for the total nine year period."
        },
        "hasOptions": true,
        "description": "End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software  is used to create and manage research and research-related contracts. \nIn 2023, The University of York received £97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication.\nFollowing an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable."
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKE21"
          }
        ]
      }
    ],
    "title": "Research Management System",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software  is used to create and manage research and research-related contracts.",
    "classification": {
      "id": "48190000",
      "scheme": "CPV",
      "description": "Educational software package"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "goods",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The University of York received £97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication.\nFollowing an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The procurement falls outside the scope of application of the directive"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-UKPRN-10007167",
      "name": "UNIVERSITY OF YORK",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKE21",
        "locality": "YORK",
        "postalCode": "YO105DD",
        "countryName": "United Kingdom",
        "streetAddress": "Heslington"
      },
      "details": {
        "url": "http://www.york.ac.uk",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "09",
            "scheme": "COFOG",
            "description": "Education"
          }
        ]
      },
      "identifier": {
        "id": "10007167",
        "scheme": "GB-UKPRN",
        "legalName": "UNIVERSITY OF YORK"
      },
      "contactPoint": {
        "name": "Rachel Devaney",
        "email": "procurement@york.ac.uk",
        "telephone": "+44 1904328201"
      }
    },
    {
      "id": "GB-COH-04576074",
      "name": "Worktribe Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKK11",
        "locality": "Bristol",
        "postalCode": "BS8 3NB",
        "countryName": "United Kingdom"
      },
      "details": {
        "scale": "large"
      },
      "identifier": {
        "id": "04576074",
        "scheme": "GB-COH",
        "legalName": "Worktribe Ltd"
      }
    },
    {
      "id": "GB-FTS-129505",
      "name": "Legal Services - University of York",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "York",
        "postalCode": "YO10 5DD",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "Legal Services - University of York"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "036232-2024-UY PROC 1141-1",
      "title": "Research Management System",
      "value": {
        "amount": 900000,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "036232-2024-UY PROC 1141-1",
      "dateSigned": "2024-10-25T00:00:00+01:00"
    }
  ],
  "description": "The university reserves the right to add modules produced and or developed by the vendor which are linked and or aligned to the subject matter of the contract during the term of the contract. This will be in addition to the published contract sum.",
  "initiationType": "tender"
}