Research Management System · UK public procurement notice

Official notice

Authority: University Of York (Pelican) (Education)

GoodsAward procedure without prior publication of a call for competition

Sectors: Software Packages & ERP (48) Delivery: Yorkshire & Humber (UKE21)

Awarded value£900,000published contract · exc. VAT

Awarded 25 Oct 2024no call for competition

Awarded to Worktribe

What is being bought

Published requirement description

End to end research grant costing and management system, required to: cost research applications according to TRAC rules, seek project approval via the scheme of delegation, create applications for direct or portal submission, notify relevant project and contract stakeholders and to administer grants post award. In addition the software is used to create and manage research and research-related contracts.

CPV: Educational software package

The lotProcurement structure

single lot · no lot value published

Lot #1

Delivery: Yorkshire & Humber

Extensions: This is a 5 year agreement with two further optional extensions of 24 months each. I.e. a total possible contract period of nine years. The contract sum gives the value of the contract for the total nine year period.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Award procedure without prior publication of a call for competition
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded without competition
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Direct award (no call for competition)
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 8 Nov 2024, 12:00 GMT
Last source update: 8 Nov 2024, 12:00 GMT
Authority reference: UY PROC 1141
FTS notice number: 2024/S 000-036232
Classification (CPV): Educational software package
Delivery area: Yorkshire & Humber (UKE21)
Official registry OCID: ocds-h6vhtk-04b504 Find a Tender

Why no open competition: The procurement falls outside the scope of application of the directive
Published justification: The University of York received £97m in research grants. It is therefore imperative that we have a market-leading system that can allow us to create, cost and administer our research applications and facilitate cross team collaboration and communication.
Following an open EU tender, we contracted with Worktribe in 2015. Through consideration of the market and discussions with colleagues at other institutions, Worktribe remains the market leader for end to end research management systems. Since our original tender we have made a substantial investment in embedded integrations with our finance and HR systems, research approval processes and staff training and development that make switching to another system economically unviable.

Publisher note: The university reserves the right to add modules produced and or developed by the vendor which are linked and or aligned to the subject matter of the contract during the term of the contract. This will be in addition to the published contract sum.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £900,0001 contract exc. VAT

Contracts signed 1latest 25 Oct 2024

Awarded to	Value	Date	Status
Worktribe	£900,000 †	—	Awarded

Contracts

Research Management System · Worktribe
Signed
25 Oct 2024
Value
£900,000
Status
active

Contracting authority & participating public bodies

UNIVERSITY OF YORK

Contracting authorityEducationBody governed by public lawEducation GB-UKPRN: 10007167 Heslington, YORK, Yorkshire & Humber, YO105DDContact name, email, phone

Dispute resolution & review bodies

Legal Services - University of YorkReview body York

Bidders & participating suppliers

1 commercial party on the notice

Worktribe LtdAwarded supplierGB-COH: 04576074 Bristol, South West, BS8 3NB

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.