Leisure Management System

{
  "id": "062056-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-10-03T11:21:47+01:00",
  "ocid": "ocds-h6vhtk-05a7ad",
  "buyer": {
    "id": "GB-PPON-PVVQ-5641-JGNN",
    "name": "Woodley Town Council"
  },
  "tender": {
    "id": "WTC 2025 Leisure",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 22000,
          "currency": "GBP",
          "amountGross": 26400
        },
        "status": "active",
        "awardCriteria": {
          "description": "Quotes must meet the brief and stated requirements."
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKC",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKD",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKE",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKF",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKG",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKH",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKI",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKJ",
            "country": "GB",
            "countryName": "United Kingdom"
          },
          {
            "region": "UKK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "48000000",
            "scheme": "CPV",
            "description": "Software package and information systems"
          }
        ]
      }
    ],
    "title": "Leisure Management System",
    "value": {
      "amount": 22000,
      "currency": "GBP",
      "amountGross": 26400
    },
    "status": "active",
    "documents": [
      {
        "id": "A-5857",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5857",
        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "documentType": "biddingDocuments"
      },
      {
        "id": "A-5860",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-5860",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "documentType": "biddingDocuments"
      },
      {
        "id": "062056-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/062056-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-10-03T11:21:47+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "Woodley Town Council are inviting proposals for the installation of a fully integrated Leisure Management system at Woodford Park Leisure Centre. The system must help manage bookings, payments and memberships, reduce administrative workload and provide customers and members with the ability to book and pay for the Council's leisure services online (including via an app).\nThe solution must result in a complete overhaul of the current management systems in place at the Leisure Centre, and should include:\n•\tBlock bookings and scheduling functionality (inc. invoicing).\n•\tOnline booking and payment services for customers (inc. via an app).\n•\tDirect Debit collection and management services for memberships.\n•\tCard payment and POS integration at Leisure Centre reception desk.\n•\tFully integrated financial and general reporting capabilities.\n•\tCustomer engagement tools (inc. email, SMS and push notifications).\nThe system must support simultaneous use by at least three staff members, with a preference for solutions that offer flexibility and scalability in this regard.\nThe system must also have access control capabilities linked to memberships and bookings, and should include:\n•\tAbility for \"pay as you play\" customers to \"check in\" for bookings and prove payment at reception by scanning a QR code (via an app).\n•\tAbility for access to the gym to be controlled using QR codes (via an app).\n•\tAbility to add in additional access control points in the future as the Leisure Centre develops and additional facilities are added.\nCurrently, the only access control at the Leisure Centre is located at the main gym entrance, which uses a magnetic lock operated via magnetic stripe cards. The Council intends to retain the magnetic lock mechanism but transition away from magnetic stripe cards in favour of a QR code-based access system.",
    "tenderPeriod": {
      "endDate": "2025-10-17T23:59:59+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-10-16T23:59:59+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "otherRequirements": {
      "reservedParticipationLocation": {
        "gazetteer": {
          "scheme": "GB-ONS",
          "identifiers": [
            "K02000001"
          ]
        },
        "description": null
      }
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "goods",
    "submissionMethodDetails": "Email: townclerk@woodley.gov.uk\nwww.woodley.gov.uk",
    "procurementMethodDetails": "Below threshold - open competition"
  },
  "parties": [
    {
      "id": "GB-PPON-PVVQ-5641-JGNN",
      "name": "Woodley Town Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKJ11",
        "country": "GB",
        "locality": "Woodley",
        "postalCode": "RG5 4JZ",
        "countryName": "United Kingdom",
        "streetAddress": "The Oakwood Centre, Headley Road"
      },
      "details": {
        "url": "http://www.woodley.gov.uk",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PVVQ-5641-JGNN",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "townclerk@woodley.gov.uk",
        "telephone": "0118 969 0356"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}