Interim Direct Award - Door Entry System Services

{
  "id": "035682-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-06-27T11:08:10+01:00",
  "ocid": "ocds-h6vhtk-0554df",
  "buyer": {
    "id": "GB-PPON-PGGG-5373-XYZX",
    "name": "Dacorum Borough Council"
  },
  "awards": [
    {
      "id": "1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "deliveryAddresses": [
            {
              "region": "UKC",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKD",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKE",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKF",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKG",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKH",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKI",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKJ",
              "country": "GB",
              "countryName": "United Kingdom"
            },
            {
              "region": "UKK",
              "country": "GB",
              "countryName": "United Kingdom"
            }
          ],
          "additionalClassifications": [
            {
              "id": "50610000",
              "scheme": "CPV",
              "description": "Repair and maintenance services of security equipment"
            }
          ]
        }
      ],
      "value": {
        "amount": 200000,
        "currency": "GBP",
        "amountGross": 240000
      },
      "status": "pending",
      "documents": [
        {
          "id": "035682-2025",
          "url": "https://www.find-tender.service.gov.uk/Notice/035682-2025",
          "format": "text/html",
          "noticeType": "UK5",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "datePublished": "2025-06-27T11:08:10+01:00"
        }
      ],
      "suppliers": [
        {
          "id": "GB-COH-04173398",
          "name": "Amthal Fire & Security Ltd"
        }
      ],
      "milestones": [
        {
          "id": "1",
          "type": "futureSignatureDate",
          "status": "scheduled",
          "dueDate": "2025-07-01T23:59:59+01:00"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-06-30T23:59:59+01:00",
        "startDate": "2025-07-01T00:00:00+01:00"
      },
      "mainProcurementCategory": "services"
    }
  ],
  "tender": {
    "id": "ocds-h6vhtk-0554df",
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "title": "Interim Direct Award - Door Entry System Services",
    "status": "complete",
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "The contract covers the interim provision of maintenance, repair, and emergency response services for communal door entry systems installed across Dacorum Borough Council's housing stock. This includes:\n24/7 responsive call-out and fault rectification\nPlanned preventative maintenance\nRepairs to access control panels, audio-visual intercoms, door automation systems, and associated cabling and infrastructure\nMinor upgrades and component replacements where necessary\nAsset verification and system labelling\nThe total estimated contract value is £200,000 (excluding VAT). The supplier is required to begin service delivery from 1 July 2025, operating across multiple residential sites within the borough. The duration of the contract is 12 months.\nDue to the criticality of this safety-related service and the urgency of maintaining operational continuity following the early termination of the incumbent provider, the contract was directly awarded to a supplier with established experience delivering related security system services within Dacorum.",
    "riskDetails": "The service is safety-critical, covering door entry systems essential to the security and wellbeing of residents, including vulnerable individuals in sheltered and general needs housing. A failure to maintain the service would present unacceptable risks to both residents and property.",
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Following the unexpected early termination by the incumbent provider, the Council was left with insufficient time to complete a compliant procurement procedure before service cessation on 30 June 2025. Given the essential and safety-critical nature of the contract, a direct award was necessary to ensure continuity of service and safeguard residents. The urgency arose from circumstances not attributable to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "urgency"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-PPON-PGGG-5373-XYZX",
      "name": "Dacorum Borough Council",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH23",
        "country": "GB",
        "locality": "Hemel Hempstead",
        "postalCode": "HP1 1DN",
        "countryName": "United Kingdom",
        "streetAddress": "The Forum, Marlowes"
      },
      "details": {
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PGGG-5373-XYZX",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "procurement@dacorum.gov.uk"
      }
    },
    {
      "id": "GB-COH-04173398",
      "name": "Amthal Fire & Security Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH23",
        "country": "GB",
        "locality": "St Albans",
        "postalCode": "AL1 4TA",
        "countryName": "United Kingdom",
        "streetAddress": "1 Executive Park, Hatfield Road"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "04173398",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "reece.paprotny@amthal.co.uk"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}