Official UK procurement notice
Inspections, repairs and improvements of Height Safety Equipment
Authority: Southern Housing (Public body)
Sectors: Repair & Maintenance (50) Delivery: UKEast Midlands (UKF)West Midlands (UKG)
Published estimate£2,223,000≈ £445k / year · £2,670,000 inc. VAT · 2 value updates
Submissions closed 26 Nov 2025awarded 5 Feb 2026
Awarded to Safe Access Group Ltd
Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2036 with extensions · starts 1 Apr 2026
What is being bought
Published requirement descriptionInspections, repairs and improvements of height safety equipment. The scope of fall protection equipment covered includes periodic inspections, repairs and improvements to:
- Horizontal Safety Lines
- Fixed Access Ladders
- Roof Top Handrails/Guardrails
- Edge Protection
- Davit Bases/Arms
Completion of Technical files
- The authority expects to re-tender this requirement around 28 Mar 2035, 23:59 BST.
CPV: Repair and maintenance services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£2,223,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (5)
- Quality - Question 1: 5%
- Quality - Question 2: 15%
- Quality - Question 3: 10%
- Quality - Question 4: 10%
- Cost - Price Framework (Schedule 6): 60%
Published award criteria (5)
- Cost - Price Framework (Schedule 6): Price framework - Schedule 6
- Quality - Question 1: Question 1 - Mobilisation and Resources
- Quality - Question 2: Question 2 - Service Delivery
- Quality - Question 3: Question 3 – Quality and Performance
- Quality - Question 4: Question 4 – Health and Safety
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 28 Mar 2035
- First published
- 12 May 2025, 09:49 BST
- Last source update
- 21 May 2026, 14:08 BST
- Award evaluation window
- Submission end – 28 Feb 2026
- Authority reference
SH2024077- FTS notice number
2025/S 000-069326- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051079Find a Tender
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 26 Nov 2025, 12:00 GMT
- Clarification deadline
- 19 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
12 May 2025 → 21 May 2026 · 11 dates- Planning notice published12 May 2025, 09:49 BST
- Market engagement21 Aug 2025, 23:59 BST
Dear Supplier,
We are preparing to tender for the Periodic Inspection, Testing, Repairs and Improvements of Height Safety Equipment, as required throughout all Southern Housing residential infrastructure. We'd like to invite you to review our draft specification as part of a Pre-Market Engagement.
Purpose:
To ensure the specification is clear, deliverable, and reflects best practice.
Request:
Please review the attached draft specification and provide short, concise feedback on:
- Clarity and completeness
- Any delivery concerns
- Suggestions for improvement
Deadline: midday on 21/08/25
Submit feedback via: MyTenders
Thank you for your input.
Kind regards,
Emilie Kemsley
Procurement Business Partner
- Next notice expected386 days ago30 Sept 2025, 23:59 BST
- Tender notice published358 days ago29 Oct 2025, 12:10 GMT
- Clarification questions by337 days ago19 Nov 2025, 12:00 GMT
- Submission deadline330 days ago26 Nov 2025, 12:00 GMT
- Award decision expected by235 days ago28 Feb 2026, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
- Assessment summaries sent184 days ago21 Apr 2026, 00:00 BST
- Standstill ends161 days ago13 May 2026, 23:59 BST
- Latest notice published154 days ago21 May 2026, 14:08 BST
Notice history
12 events · 5 releases on Find a Tender · since 12 May 2025- Pipeline notice published12 May 2025, 09:49 BSTUK1
- Preliminary market engagement notice published23 Jul 2025, 13:07 BSTUK2
- Published value updated to £8,419,02523 Jul 2025, 13:07 BSTwas £4,200,000
- Tender notice published29 Oct 2025, 12:10 GMTUK4
- Published value updated to £2,223,00029 Oct 2025, 12:10 GMTwas £8,419,025
- Status changed to active29 Oct 2025, 12:10 GMT
- Procurement method changed29 Oct 2025, 12:10 GMT
- Deadline published: 26 Nov 2025, 12:00 GMT29 Oct 2025, 12:10 GMT
- Contract award notice published1 May 2026, 14:37 BSTUK6
- Status changed to complete1 May 2026, 14:37 BST
- Contract signature expected14 May 2026, 23:59 BSTscheduled
- Contract details notice published21 May 2026, 14:08 BSTUK7
Routine re-releases (5)
- 2025-07: 1 release · 23 Jul 2025
- 2025-05: 1 release · 12 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £6,018,4901 award exc. VAT
Bids received 88 from SMEs
Named bidders 8published on the award notice
Contracts signed 1latest 19 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Safe Access Group Ltd1 Jun 2026 – 31 May 2031 · up to 31 May 2036Extensions: We intend to offer a first 2-year extension at year 3, a further 2-year extension at year 5 and then the last one at year 8. | £6,018,490 | 5 Feb 2026 | Awarded |
Contracts
Contract 1 · Safe Access Group Ltd
- Signed
- 19 May 2026
- Value
- £6,018,490
- Period
- 1 Jul 2026 – 30 Jun 2031 · up to 30 Jun 2036 with extensions
- Status
- active
- Extensions
- We intend to offer a first 2-year extension at year 3, a further 2-year extension at year 5 and then the last one at year 8.
3 agreed KPIs: Quoted Works · Compliance with agreed inspection programme · Inspection reports
- Quoted Works, Quotes received within 10 working days from visit Measurement - The number of Quotes received within 10 working days of visit Year 1 Target - A minimum of 90% satisfaction is required. Year 2 Target - A minimum of 93% satisfaction is required.
- Compliance with agreed inspection programme, Completion of all planned preventative maintenance in line with anniversary dates. Measurement - The number of completed jobs is compared to the number planned in the schedule. Delays due to client changes or no-access situations are reviewed separately. Year 1 Target - A minimum of 90% satisfaction is required. Year 2 Target - A minimum of 93% satisfaction is required.
- Inspection reports, Inspection report received no longer than 10 working days from visit Measurement - The number of Inspection reports received within 10 working days of visit. Year 1 Target - A minimum of 90% satisfaction is required. Year 2 Target - A minimum of 95% satisfaction is required.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 8 | 0 | — |
Who bid
- wonSAFE ACCESS GROUP LTD · North West England
- did not winKAYDEESAYFA LIMITED · East Midlands
- did not winINTROLAND LIMITEDSME · South East England
- did not winHEIGHTSAFE SYSTEMS LTDSME · West Midlands
- did not winEUROSAFE COMPLIANCE LIMITED · Yorkshire and the Humber
- did not winBACON LIGHTNING PROTECTION & MAINTENANCE LIMITED · East of England
- did not winUNI-SAFE ACCESS LIMITED · North West England
- did not winAccess Systems T/A Uniquip Group · East of England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
8 commercial parties on the notice · 1 awarded- Access Systems T/A Uniquip GroupBidder / tenderer
- BACON LIGHTNING PROTECTION & MAINTENANCE LIMITEDBidder / tenderer
- EUROSAFE COMPLIANCE LIMITEDBidder / tenderer
- HEIGHTSAFE SYSTEMS LTDBidder / tenderer
- INTROLAND LIMITEDBidder / tenderer
- KAYDEESAYFA LIMITEDBidder / tenderer
- SAFE ACCESS GROUP LTDAwarded supplier
- UNI-SAFE ACCESS LIMITEDBidder / tenderer
Official documents & specifications (24)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications SH2024077 Open ITT
- Bidding documents and specifications Technical Specification
- Bidding documents and specifications Performance Specification
- Bidding documents and specifications Price Framework SH2024077
- Bidding documents and specifications Key Performance Indicators
- Bidding documents and specifications Quality Submission Document
- Bidding documents and specifications Contractor Standards Handbook
- Bidding documents and specifications DRAFT JCT Measured Term Contract Schedule of Amendment
Show 11 more documents
- Bidding documents and specifications True Compliance Guide
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Signed contract
- Bidding documents and specifications Social Value requirements
- Bidding documents and specifications DRAFT JCT Measured Term Contract 2016
- Bidding documents and specifications PSQ - SH2024077 - Height Safety
- Bidding documents and specifications SH Sustainability Audit Template
- Bidding documents and specifications SH2024077 Tender Certificate
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender