Find a TenderAwardedContract details notice
Published 23 Apr 2025, 13:14 BST

Official UK procurement notice

Industrial Grounds Maintenance Services

Official notice

Authority: Rochdale Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£50,000≈ £25k / year · £60,000 inc. VAT · 1 value update22.7% below published estimate
Submissions closed 19 May 2025awarded 11 Jul 2025
Awarded to Ramora Limited
Contract term 2 yrsends 3 Jun 2027 · up to 3 Jun 2028 with extensions · starts 3 Jun 2025

What is being bought

Published requirement description

To provide regular ground maintenance on 10 industrial estates & 1 operational site ranging in sizes but are predominantly small. Just over half of the sites require two visits per month during the growing season and the rest only require one visit per month.

The tasks include:

  • Grass cutting and strimming
  • Shrubs and bushes to be pruned and shaped
  • Basic tree maintenance
  • Moss clearance
  • Weed control
  • Litter picking

There may also be occasional ad-hoc requirements such as fly tipping removal, large tree works, refill of grit-bins, gritting, drain and gutter clearance as well as any other infrequent works required to maintain the sites.

For reference the 11 sites are;

  • Dodgson Street Industrial Estate, Rochdale, OL16 5SJ
  • Edward Street Industrial Estate, Rochdale, OL16 2DU
  • Hanson Close Industrial Estate, Middleton, M24 2HD
  • Lincoln Close Industrial Estate, Rochdale, OL11 1NR
  • Logic, Kingsway Business Park, Rochdale, OL16 4NW
  • Phoenix Close Industrial Estate, Heywood, OL10 2JG
  • Rugby Road Industrial Estate, Rochdale, OL12 0EP
  • Station Approach, Rochdale, OL11 1DR
  • Old Fire Station, Maclure Road, Rochdale OL11 1DN
  • Southgate Industrial Estate, Heywood, OL10 1ND
  • The Landings Industrial Estate, Rochdale, OL16 5QY

CPV: Horticultural services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 2 yrsSMEVCSEPublished value£50,000
Contract period: 3 Jun 2025 – 3 Jun 2027 (2 yrs) · up to 3 Jun 2028 with extensionsValue: £50,000 exc. VAT · £60,000 inc. VAT
Delivery: UKEligibility: SME eligibleVCSE eligible
Extensions: The contract period will span over 2 years with a 12 month extension option also built in.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: The criteria described in the Request for Quotation is the Criteria used by the Council to determine the Most Advantageous Tender. The tender will be based on a 80% Quality (20% of which will be attributed to Social Value) & a 20% Price weighting.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 Apr 2025, 13:14 BST
Last source update
18 Jul 2025, 11:04 BST
Authority reference
12342
FTS notice number
2025/S 000-016499
Latest notice
Contract details notice (UK7)
Classification (CPV)
Horticultural services
Delivery area
UKNorth East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)
+2 moreSouth East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-050648 Find a Tender

How it was run

Official notice
Submission deadline
19 May 2025, 12:00 BST
Clarification deadline
14 May 2025, 12:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

For further information go to:

  • www.the-chest.org.uk ↗
  • register as a supplier
  • then login Page 5 to 9
  • go to find opportunities
  • under portals select The Chest
  • under organisations select Rochdale Council
  • select DN772009
  • select 'register in this opportunity'
  • select 'To View This RFQ Event Now Click Here'
  • download documents

Timeline

23 Apr 2025 → 18 Jul 2025 · 5 dates
  1. Tender notice published
    23 Apr 2025, 13:14 BST
  2. Clarification questions by
    14 May 2025, 12:00 BST
  3. Submission deadline
    19 May 2025, 12:00 BST
  4. Contract starts
    3 Jun 2025, 00:00 BST
  5. Latest notice published
    18 Jul 2025, 11:04 BST

Notice history

6 events · 4 releases on Find a Tender · since 23 Apr 2025
  1. Tender notice published
    23 Apr 2025, 13:14 BST
    UK4
  2. Tender notice published
    23 Apr 2025, 13:30 BST
    UK4
  3. Tender notice published
    23 Apr 2025, 13:41 BST
    UK4
  4. Published value updated to £50,000
    23 Apr 2025, 13:41 BST
    was £0
  5. Contract details notice published
    18 Jul 2025, 11:04 BST
    UK7
  6. Status changed to complete
    18 Jul 2025, 11:04 BST
Routine re-releases (4)
  • 2025-04: 1 release · 23 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £38,6401 contract exc. VAT
Contracts signed 1latest 11 Jul 2025
Awarded toValueDateStatus
Ramora LimitedSME£38,640 †—Awarded

Contracts

  • Industrial Grounds Maintenance Services · Ramora LimitedSME

    Signed
    11 Jul 2025
    Value
    £38,640
    Period
    14 Jul 2025 – 13 Jul 2027 · up to 13 Jul 2028 with extensions
    Status
    active
    Extensions
    Contract can be extended for up to 12 months following the initial completion period should the Council continue to need the service.
    2 agreed KPIs: Visits · Queries or complaints
    • Visits
    • Queries or complaints

Contracting authority & participating public bodies

Rochdale Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PXXD-6682-MDRX Number One Riverside, Rochdale, North West, OL16 1XUContact email

Bidders & participating suppliers

1 commercial party on the notice
  • RAMORA LIMITEDAwarded supplierGB-COH: 03561314GB-PPON: PPBQ-7675-VWZR Unit 9 , South Staffs Freight Terminal Lynn Lane, Lichfield, West Midlands, WS14 0EDContact email

Official documents & specifications (5)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender