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Published 10 Aug 2026, 11:51 BST
Official UK Procurement Procedure

CDDFRS Audio Visual Suite Refresh

County Durham and Darlington Fire and Rescue Authority
Police & Fire
goods
SME eligible
Below threshold
Below threshold - open competition
Audio-visual equipment
North East (UKC)
North West (UKD)
Yorkshire & Humber (UKE)
East Midlands (UKF)
Published value
£40,000
≈ £7,996 / year
Submission deadline
23 Jun 2026, 12:00 BST
Closed
Clarification Cut-Off
16 Jun 2026, 23:59 BST
Tender enquiry deadline · 1 lot
Contract duration
5 yrs (with extension options)
Starts 20 Jul 2026, 00:00 BST
Electronic Sourcing Gateway:
Published portal
Official notice
Instructions: Suppliers wishing to submit a quotation for this contract should do so in a format of their choice, providing a comprehensive overview of the works to be completed and a transparent pricing schedule, and no later than the date and time stipulated above. Quotations received after the stipulated date and time will not be accepted. The quotation submitted should remain valid for a minimum period of six (6) months. All responses and clarification questions should be sent without exception, to [email protected] in order to maintain fair competition and transparency. All clarification questions will be anonymised and responses made available to all those who have expressed an interest.

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: County Durham and Darlington Fire and Rescue Authority: "CDDFRS Audio Visual Suite Refresh". Published status: complete. Published value: £40,000. 1 published lot. Recorded submission deadline: 23 Jun 2026, 12:00 BST. See the official notice for participation instructions.
Official Requirement Description:
CDDFRS are seeking to upgrade the current audio visual (AV) system in place at Service Training Centre (STC) for multiple purposes, but mainly for the delivery of Incident Command training.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Renewal
    Published value£40,000
    The source published no individual title or description for this lot.
    Contract period:
    20 Jul 2026 — 19 Jul 2031 (5 yrs)
    Eligibility:
    SME eligible
    Options / extension:
    Following service reviews extensions may be issued in annual increments.

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Award criteria weighting not published in structured data — consult the tender pack documents.
Incumbent & Market Position
Top Retained Vendor (Authority Spend)PIRANHA AUDIO VISUAL LIMITEDHolds 100% of historical attributable spend
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£15,991 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 5 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: County Durham and Darlington Fire and Rescue Authority

    Rolling 24 months
    Derived from OCDS data
    Published track record for County Durham and Darlington Fire and Rescue Authority. These figures describe rolling 24 months, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Requires 5 comparable published awards
    Competition Density
    2Bids / Report (median)
    Single-bidder rate: 0%
    Supplier Concentration
    No estimate
    PIRANHA AUDIO VISUAL LIMITEDTop vendor: 100% of attributable value
    Published spend
    £66,612Historical spend
    Cumulative GBP spend across 1 retained awards
    Methodology & coverage notes (1 active published awards)
    Coverage: 1 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
    Historical Awarded Suppliers in this Category (CPV 32):
    Supplier Name
    Historic Awards
    Attributable Value
    Avg. Price Discount
    PIRANHA AUDIO VISUAL LIMITED1 win£66,612No published budget

    Sector Market Benchmark & Opportunity Radar

    CPV 32 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 8 Sept 2026, 22:50 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    2.35%
    CPV sector evidence · 66 comparable price observations
    Typical Bids Received
    3reported bids
    CPV sector evidence · 824 published bid reports
    Decision Velocity
    30 days
    This procedure: deadline to published award
    Notice Stability
    6 updates
    2 deadline changes
    Top Contenders in this Sector (CPV 32)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    LOCKHEED MARTIN UK LIMITEDCRN: PNLV-4275-TLYW
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    KONGSBERG NORCONTROL LIMITEDCRN: PPYC-1178-HXWN
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    SPACEFLUX LTDCRN: PZRP-1811-DLNX
    		127 contractsNot disclosedAt ceiling / not disclosed
    SKYRORA LIMITEDCRN: PZVZ-7296-VJDT
    		127 contractsNot disclosedAt ceiling / not disclosed
    SCAN ASSOCIATES LTDCRN: 10155969
    		124 contractsNot disclosedAt ceiling / not disclosed
    TTP PLCCRN: PNGY-6876-NPML
    		122 contractsNot disclosedAt ceiling / not disclosed
    Bornea Dynamics LimitedCRN: PBQT-1941-CDMP
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    AIRBUS DEFENCE AND SPACE LIMITEDCRN: PXTC-3157-GCRP
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    TELESPAZIO UK LIMITEDCRN: PVQP-7147-CRHL
    		93 contractsNot disclosedAt ceiling / not disclosed
    HEO ROBOTICS (UK) LTDCRN: PZHW-5821-TNVQ
    		88 contractsNot disclosedAt ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Tate Galleries - Guest Wi-Fi Captive PortalTate · 26 Jun 2026, 15:28 BST
    		£50,000
    same CPV family
    same region
    similar value band
    Framework Arrangement for the Provision of ICT Goods and Services to Oasis Community LearningOasis Community Learning · 3 Jun 2026, 11:07 BST
    		Value not published
    same CPV family
    same region
    Hybrid Meeting Room - Phase 2London Borough of Havering · 30 Jul 2026, 12:34 BST
    		Value not published
    same CPV family
    same region
    Property Transformation Programme – Workplace Services ManagementMinistry of Justice · 20 Aug 2026, 16:54 BST
    		£340,000,000
    same CPV family
    same region
    PE0602 Mechanical and Electrical Building Services Repairs, Maintenance and Compliance ProgrammePeabody Trust · 28 Aug 2026, 14:25 BST
    		Value not published
    same CPV family
    same region
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodBelow threshold - open competitionLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categorygoods
    Notice statuscompleteProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
    Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementNo (One-off requirement)First published10 Aug 2026, 11:51 BSTLast source update10 Aug 2026, 11:51 BST
    Classification (CPV)Audio-visual equipment
    Delivery area
    North East (UKC)
    North West (UKD)
    Yorkshire & Humber (UKE)
    East Midlands (UKF)
    Official Registry OCIDocds-h6vhtk-058ff1

    How to participate & submission route

    Authorized E-Sourcing Portal
    Official Buyer Portal
    notAllowed
    Expression of interest (EOI)—Tender submission deadline
    23 Jun 2026, 12:00 BST
    		Clarification deadline
    16 Jun 2026, 23:59 BST
    Submission channelOfficial e-sourcing portalElectronic submissionnotAllowedAccepted languagesEnglish (en)
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Suppliers wishing to submit a quotation for this contract should do so in a format of their choice, providing a comprehensive overview of the works to be completed and a transparent pricing schedule, and no later than the date and time stipulated above. Quotations received after the stipulated date and time will not be accepted. The quotation submitted should remain valid for a minimum period of six (6) months. All responses and clarification questions should be sent without exception, to [email protected] in order to maintain fair competition and transparency. All clarification questions will be anonymised and responses made available to all those who have expressed an interest.
    Timeline
    1. Pipeline notice
      11 Nov 2025, 16:00 GMT
    2. Pipeline notice
      29 Aug 2025, 09:19 BST
    3. Procedure published
      10 Aug 2026, 11:51 BST
    4. engagement
      9 Oct 2025, 23:59 BST · scheduled
      County Durham and Darlington Fire and Rescue Authority (CDDFRA) are inviting suppliers to participate in preliminary engagement to gain insight from the market with the purpose of making any potential future exercise, well framed, feasible, focused and of likely interest to the market. The information gathered will be used to clarify the Authority's requirements, assess the markets capacity and develop a suitable procurement strategy. County Durham and Darlington Fire and Rescue Service (CDDFRS) seek to upgrade the current audio visual system in place at Service Training Centre (TSC) for multiple purposes, but mainly for the delivery of Incident Command training. Carrying out premarket engagement will allow CDDFRS to build a final specification, determine indicative costs associated with the project to request adequate funding and agree upon an appropriate route to market. Interested suppliers suppliers should email [email protected] and [email protected] to request supporting documentation. A site visit will be available for interested suppliers, only one date is available for these visits to be completed - Thursday 25th September 2025. All suppliers intending to complete a site visit must confirm their attendance no later than Thursday 18th September, by emailing [email protected] and [email protected]
    5. Clarification deadline
      16 Jun 2026, 23:59 BST
    6. Submission deadline
      23 Jun 2026, 12:00 BST
    7. Award active
      23 Jul 2026, 00:00 BST · £66,612
    8. Contract active
      Signed 3 Aug 2026, 00:00 BST · £66,612

    Commercial outcome and contract awards

    Awards (1)
    PIRANHA AUDIO VISUAL LIMITED
    £66,612 · 23 Jul 2026, 00:00 BST · active · lots 1
    Contracts (1)
    AGREEMENT FOR THE PROVISION INCIDENT COMMAND AUDIO VISUAL SYSTEM
    £66,612 · signed 3 Aug 2026, 00:00 BST · active
    Contract period: 3 Aug 2026, 00:00 BST — 31 Aug 2031, 23:59 BST
    Annual Maintenance Package Costs (which have been included in the published figure) Changes to any presets (scenarios) that are included as part of the initial package that are completed outside of annual maintenance visits. Potential purchase of additional PC for recording storage.
    Bid statistics
    bids: 2 (lot 1)
    finalStageBids: 2 (lot 1)
    smeFinalStageBids: 2 (lot 1)
    vcseFinalStageBids: 0 (lot 1)
    Bidding dynamics & price outcome
    Total bids received: 2 (2 from SMEs)
    Notice history
    From official release and amendment events
    1. Official notice release published
      10 Aug 2026, 11:51 BST
    2. tender value changed
      23 Jul 2026, 12:01 BST
    3. Status changed to complete
      23 Jul 2026, 12:01 BST
    4. Official notice release published
      23 Jul 2026, 12:01 BST
    5. Submission deadline changed to published date
      23 Jul 2026, 12:01 BST
    6. Official notice release published
      1 Jun 2026, 15:14 BST
    7. Official notice release published
      29 May 2026, 11:30 BST
    8. Official notice release published
      14 May 2026, 09:38 BST
    9. Published value updated to £40,000
      12 May 2026, 15:56 BST
    10. Status changed to active
      12 May 2026, 15:56 BST
    11. Official notice release published
      12 May 2026, 15:56 BST
    12. procurement method changed
      12 May 2026, 15:56 BST
    13. Submission deadline changed to 23 Jun 2026, 12:00 BST
      12 May 2026, 15:56 BST
    14. Official notice release published
      11 Nov 2025, 16:00 GMT
    15. Official notice release published
      29 Aug 2025, 09:19 BST
    16. Published tender amendment
      Not published
      Update to engagement deadline date. Previously incorrect.
    17. Published tender amendment
      Not published
      Additional of clarification log and responses, as at 14.05.2026 - AM.
    18. Published tender amendment
      Not published
      Clarification question log updated with respective answers 29.05.2026.
    19. Published tender amendment
      Not published
      Addition of AV system refresh clarification question log - 01.06.2026.

    Buyer and organisations in this procedure

    County Durham and Darlington Fire and Rescue Authority

    Contracting authority
    Police & Fire
    GB-PPON-PHZD-9911-YYLH
    View buyer profile →
    Award and contract changes

    Official Documents & Specifications (11)

    Official links; attachments are not copied