Find a TenderAwardedContract details notice

Published 20 Jan 2026, 17:00 GMT

Official UK procurement notice

IMAT Fire Security Tender

Authority: Impact Multi Academy Trust (Public body)·On behalf of: Cohesion Consulting Limited

ServicesCompetitive flexible procedureAbove threshold

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Radio, television, communication, telecommunication and related equipment (32)Medical Devices & Pharma (33)

+4 more

Security, fire-fighting, police and defence equipment (35)Industrial machinery (42)Construction & Civil Engineering (45)Repair & Maintenance (50)

Delivery: London (UKI)

Published estimate£336,000≈ £112k / year · £403,200 inc. VAT

Submissions closed 17 Feb 2026awarded 24 Mar 2026

Awarded to Alpha Facilities Management and Security Ltd

Contract term 3 yrsends 31 Mar 2029 · up to 29 Apr 2031 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

Impact Multi Academy Trust is a multi-academy trust currently operating 8 schools across the London region serving approximately 8,000 students across its family of schools. The Trust is committed to delivering high standards of educational achievement alongside safe, compliant and well-managed school estates.

The Trust is tendering its Fire and Security Servicing and Maintenance Contract with a proposed contract start date of 1st April 2026. The contract will be awarded for an initial term of three (3) years, ending on 31st March 2029, with a requirement for termly and annual reviews and a break clause to support both parties should the relationship not prosper. There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

The Trust is seeking to appoint a single suitable qualified and experienced contractor to deliver all planned and reactive fire and security servicing and maintenance services across all Trust sites.

The projected turnover for the three-year contract is expected to be circa £336,000.

The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.

To declare your interest in the tender and download contract documents (available free of charge), please register on

www.in-tendhost.co.uk/cohesionconsulting/a… ↗

Once registered, please declare interest in the opportunity to access and download the full document set.

Please note: a Site Survey / Bidders Conference will take place on 28th January 2026. Bidders will be required to provide DBS details and complete the Confidentiality Agreement by 27th January 2026 to attend.

In short, the Trust needs to be convinced that bidders can deliver their commitments in full, achieve high standards and implement service enhancements as promised. If the Trust is not convinced of this, it reserves the right to consider an insourced solution or make no award.

How the procedure runs: The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.

CPV: Access control system · Alarm systems · Burglar-alarm system installation work · Communications equipment · Devices for the disabled · Fire extinguishers · Fire-alarm system installation work · Fire-alarm systems · Fire-prevention installation works · Installation of doors and windows · Installation of metal joinery except doors and windows · Lighting systems · +2 more

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£336,000

Contract period: 1 Apr 2026 – 31 Mar 2029 (3 yrs) · up to 29 Apr 2031 with extensionsValue: £336,000 exc. VAT · £403,200 inc. VAT

Extensions: There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

31527260 Lighting systems 31625200 Fire-alarm systems 32323500 Video-surveillance system 32570000 Communications equipment 33196200 Devices for the disabled 35111300 Fire extinguishers

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Simple description: Award criteria are in the ITT documents

Procedure terms & legal framework

From the official record

Procedure method: Competitive flexible procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 20 Jan 2026, 17:00 GMT
Last source update: 23 Jul 2026, 13:20 BST
Award evaluation window: Submission end – 12 Mar 2026
Authority reference: CCL_124
FTS notice number: 2026/S 000-005035
Latest notice: Contract details notice (UK7)
Classification (CPV): Access control systemAlarm systemsBurglar-alarm system installation workCommunications equipmentDevices for the disabledFire extinguishersFire-alarm system installation workFire-alarm systemsFire-prevention installation worksInstallation of doors and windows
+4 more
Installation of metal joinery except doors and windowsLighting systems
Delivery area: London (UKI)
Official registry OCID: ocds-h6vhtk-060a72 Find a Tender
Contract terms summary: 30 days from invoice

How it runs: The Trust is running this procurement as a one-stage open procedure in accordance with the Procurement Act 2023.

Review and risk notes

Risks: None

How it was run

Official notice

Requests to participate (first stage): 17 Feb 2026, 13:00 GMT
Submission deadline: 17 Feb 2026, 13:00 GMT
Clarification deadline: 10 Feb 2026, 13:00 GMT
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

All returns are submitted electronically www.in-tendhost.co.uk/cohesionconsulting/a… ↗

Timeline

20 Jan 2026 → 23 Jul 2026 · 8 dates

Tender notice published274 days ago
20 Jan 2026, 17:00 GMT
Clarification questions by253 days ago
10 Feb 2026, 13:00 GMT
Submission deadline246 days ago
17 Feb 2026, 13:00 GMT
Award decision expected by222 days ago
12 Mar 2026, 23:59 GMT
Assessment summaries sent211 days ago
24 Mar 2026
Contract starts203 days ago
1 Apr 2026, 00:00 BST
Standstill ends183 days ago
20 Apr 2026, 23:59 BST
Latest notice published90 days ago
23 Jul 2026, 13:20 BST

Notice history

9 events · 5 releases on Find a Tender · since 20 Jan 2026

Tender notice published
20 Jan 2026, 17:00 GMT
UK4
Tender notice published
21 Jan 2026, 16:49 GMT
UK4
Tender notice published
21 Jan 2026, 16:55 GMT
UK4
Contract award notice published
9 Apr 2026, 15:26 BST
UK6
Status changed to complete
9 Apr 2026, 15:26 BST
Procurement method changed
9 Apr 2026, 15:26 BST
Contract signature expected
22 Apr 2026, 23:59 BST
scheduled
Contract details notice published
23 Jul 2026, 13:20 BST
UK7
Procurement method changed
23 Jul 2026, 13:20 BST

Routine re-releases (5)

2026-01: 2 releases · 20 Jan 2026, 21 Jan 2026

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £104,4861 award exc. VAT

Bids received 9

Contracts signed 1latest 1 Apr 2026

Awarded to	Value	Date	Status
Alpha Facilities Management and Security Ltd22 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.	£104,486	24 Mar 2026	Awarded

Contracts

IMAT Fire Security Tender · Alpha Facilities Management and Security Ltd
Signed
1 Apr 2026
Value
£104,486
Period
27 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
Status
active
Extensions
There will be an option to extend for a further two years (1+1), subject to satisfactory performance and mutual agreement on budgets and service levels.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9final-stage tenders	0	0	—

Contracting authority & participating public bodies

2 public bodies on the notice

IMPACT MULTI ACADEMY TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 07697400 Langley Park School For Girls Hawksbrook Lane, Beckenham, London, BR3 3BEContact name, email, phone

Other public bodies

Cohesion Consulting LimitedProcess contact pointProcuring entityCohesion are managing the tender process on behalf of the TrustGB-COH: 13682273 Tunbridge Wells, South EastContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice

Alpha Facilities Management and Security LtdAwarded supplierGB-COH: 11902200 Willow Walk Business Centre, 10 Starts Hill Close, Orpington, London, BR6 7AAContact email

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender23 Jul 2026, 13:20 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender9 Apr 2026, 15:26 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jan 2026, 16:55 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender21 Jan 2026, 16:49 GMT
Tender notice tenderTender noticeUK4Tender notice on Find a Tender20 Jan 2026, 17:00 GMT