Official UK procurement notice
HR Management Software · UK public procurement notice
Authority: Colchester Institute (Education)
What is being bought
Published requirement descriptionThe Colchester Institute has a requirement to appoint a supplier for the supply, implementation and maintenance of a Human Resource Management software system.
It is a requirement that the new system will go live at the start of 01/06/2026. The College has a turnover circa £40 million.
Modules to include:
Core HR
LMS
Performance Management
The lotProcurement structure
single lot · no lot value publishedProcedure terms & legal framework
From the official record- Procedure method
- Direct award
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Dec 2025, 13:32 GMT
- Last source update
- 3 Feb 2026, 12:24 GMT
- FTS notice number
2026/S 000-009425- Latest notice
- Procurement termination notice (UK12)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05edffFind a Tender
- Why no open competition
- Single Suppliers Technical Reasons
- Published justification
The contract award is based on:
Procurement Act 2023 Regulation 41 Sch.5:
Single supplier:
The HR Management Software Contract will cover the period from the conclusion of the current contract on 23rd January 2026 and will endure for 3 years, plus two optional one-year extensions periods. The contract will be awarded in accordance with the Procurement Act 2023 (PA23) and the Procurement Regulations 2024. It is considered that this contract can be awarded by way of a Direct Award to HIBOB in accordance with Schedule 5 - Single Supplier, paragraph 10 of the PA23 due to the unique compatibility reasons relating to other systems used by Colchester Institute.
Over a two month period, Colchester Institute undertook market engagement to identify a suitable supplier for the HR Management Software Contract that could integrate effectively with our existing systems. Following this process, HIBOB was identified as the supplier whose solution demonstrated compatibility with our other systems used across the college. This compatibility ensured compliance with the Procurement Act 2023 by delivering value for money, avoiding disproportionate redesign and modification costs, and mitigating risks of inefficiency or unnecessary expenditure in adapting other systems.
Notice history
3 events · 2 releases on Find a Tender · since 3 Dec 2025- Transparency notice published3 Dec 2025, 13:32 GMTUK5
- Contract signature expected16 Jan 2026, 23:59 GMTscheduled
- Procurement termination notice published3 Feb 2026, 12:24 GMTUK12
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Hi Bob(UK) Limited23 Jan 2026 – 22 Jan 2029 · up to 22 Jan 2031Extensions: In accordance with the Procurement Act 2023, the decision shall be dependent on the pre‑market engagement notice submitted near the contract end date. If the proposed candidates are not deemed suitable for our systems under the Act's supplier assessment provisions, we will maintain the current contract and extend it for an additional two years, subject to the modification rules set out in Part 5 of the Act. | £728,000 inc. VAT | 6 Jan 2026 | CancelledThe contract was awarded to another provider. |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- HI BOB (UK) LIMITEDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Transparency notice Transparency notice on Find a Tender