Official UK procurement notice
Hard Facilities Management 3 (SBS10524)
Authority: NHS Shared Business Services Limited (NHS & healthcare)
What is being bought26 lots · detail below
Published requirement descriptionNHS Shared Business Services Limited (NHS SBS) act in an Agency capacity for and on behalf of its customers (Approved Organisations) - existing and new. These comprise of NHS and Social Care organisations (whether acting individually, or on behalf of, or together as members of any consortia) along with any other public or private sector bodies which NHS SBS authorises to use the resulting Framework Agreement.
NHS Shared Business Services intends to put in place its 3rd generation Framework Agreement for the provision of Hard Facilities Management (and Associated Products and Services) to be used by NHS SBS Approved Organisations, for the following proposed Lots:
Lot 1 Estate & Facilities Management Services
Lot 1.1 - Building Management Systems (BMS)
Lot 1.2 - Computer Assisted Facilities Management (CAFM)
Lot 1.3 - Integrated Workplace Management Systems (IWMS)
Lot 2 Building Works & Maintenance Services
Lot 2.1 - MTC Building, Painting & Decorating
Lot 2.2 - MTC Mechanical and/or Electrical
Lot 2.3 - All MTC Lots
Lot 2.4 - Plumbing & Drainage Services
Lot 2.5 - Flooring Services
Lot 2.6 - Roofing & Guttering Services
Lot 3 Power Supply, Fuel and Steam Plant
Lot 3.1 - Generator Maintenance
Lot 3.2 - Standby Power Systems & Uninterruptible Power Supply (UPS)
Lot 3.3 - Fuel Storage, Maintenance, Safety Services & Systems
Lot 3.4 - Steam Plant
Lot 3.5 - Oil & Gas Boilers
Lot 4 Electrical Installation & Maintenance
Lot 4.1 - High Voltage & Switchgear Maintenance
Lot 4.2 - Fixed Wiring Testing & Cable Management
Lot 5 Heating, Ventilation & Air Conditioning (HVAC)
Lot 5.1 - Heating, Ventilation & Air Conditioning
Lot 5.2A - Air Cleaning, Decontamination, and Infection Control Systems (Maintenance of Existing Equipment)
Lot 5.2B - Air Cleaning, Decontamination, and Infection Control Systems (Supply and Fit of Equipment)
Lot 6 Statutory Inspections
Lot 6.1 - Statutory Inspections
Lot 7 Ancillary Estate Services
Lot 7.1 - Electrical Sundries & Components
Lot 7.2 - Fire Safety Equipment & Maintenance
Lot 7.3 - Removal Services
Lot 7.4 - Air Compressors & Medical Gas Pipelines
Lot 7.5 - Signage
Lot 8 Hard FM Managed Services
Our Approved Organisation list can be found on:
www.sbs.nhs.uk/services/framework-a… ↗
We are committed to working with suppliers who are dedicated to Sustainability and Social Value and there will be a significant weighting on these elements in the tender.
This PIN Notice is seeking expressions of interest and responses to our RFI document from interested suppliers, this will help shape our new Framework Agreement and ensure it is reflective of the best practices that exist across the supply market.
CPV: Architectural, construction, engineering and inspection services · Boiler installations · Building and facilities management services · Building completion work · Building installation work · Building services · Compressors · Computer facilities management services · Cooling and ventilation equipment · Drainage works · Electric motors, generators and transformers · Electrical installation work of heating and other electrical building-equipment · +27 more
Lots and requirements (26)Procurement structure
25 of 26 loaded on this pageShowing the first 25 of 26 published lots; the full list is in the JSON and Markdown mirrors of this notice. 26 lots · no lot values published.
Lot #1Hard FM Managed ServicesPlanned
To supply and deliver all areas related to hard facilities management. A managed service will include any service areas within scope of this framework. The exact scope of services and requirements will be agreed at call-off stage with the Approved Organisation. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #2Estate & Facilities Management Services - Building Management Systems (BMS)Planned
Supply, installation and maintenance of a computer-based control system that manages and controls, but is not limited, to the mechanical and electrical services of a single building up to an entire portfolio of buildings using intelligent standalone controllers, or outstations, to accurately control plant such as boilers, pumps, fans, lights, and security systems in response to changing conditions such as time, temperature and light levels. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #3Estate & Facilities Management Services - Computer Assisted Facilities Management (CAFM)Planned
Supply, installation and maintenance of CAFM solutions, in accordance with the Customer's specified requirements (both for Hard & Soft FM based services). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI
Lot #4Estate & Facilities Management Services - Integrated Workplace Management Systems (IWMS)Planned
The supply, installation and maintenance of an Integrated Workplace Management System (IWMS) that will enable the optimisation of workplace resources. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #5Building Works & Maintenance Services - MTC Building, Painting & DecoratingPlanned
The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvements projects relating to building works, painting and decorating works or services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #6Building Works & Maintenance Services - MTC Mechanical and/or ElectricalPlanned
The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvement projects relating to mechanical and or electrical works and services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #7Building Works & Maintenance Services - All MTC LotsPlanned
The supply and delivery of maintenance of works under Measured Term Contracts that are designed for to be used by organisations who have a regular flow of maintenance, minor works and improvements projects relating to building works, painting, decorating, mechanical or electrical works or services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #8Building Works & Maintenance Services - Plumbing & Drainage ServicesPlanned
Supply, installation and maintenance of plumbing services in respect of sanitary ware, pipework and drainage. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #9Building Works & Maintenance Services - Flooring ServicesPlanned
Supply, installation and maintenance of flooring services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #10Building Works & Maintenance Services - Roofing & Guttering ServicesPlanned
Supply, installation and maintenance of flooring services. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #11Power Supply, Fuel and Steam Plant - Generator MaintenancePlanned
Supply, installation and maintenance of standby generators and generators. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #12Power Supply, Fuel & Steam Plant - Standby Power Systems & Uninterruptible Power Supply (UPS)Planned
The supply, installation and maintenance of uninterruptable power supply (UPS). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #13Power Supply, Fuel & Steam Plant - Fuel Storage, Maintenance, Safety Services & SystemsPlanned
The supply, installation and maintenance of bunded and bunkered fuel systems, storage solutions, safety services and solutions, including fuel decontamination (e.g. fuel polishing). Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #14Power Supply, Fuel & Steam Plant - Steam PlantPlanned
Supply, installation and maintenance of steam plant. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #15Power Supply, Fuel & Steam Plant - Oil & Gas BoilersPlanned
The supply, installation and maintenance related to mechanical services in respect of oil and gas boilers and associated heating systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #16Electrical Installation & Maintenance - High Voltage & Switchgear MaintenancePlanned
The supply, installation and maintenance of high voltage and switchgear maintenance system includes but not be limited to the maintenance of transformers, switchgear, circuit breakers, protective relays and switches. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #17Electrical Installation & Maintenance - Fixed Wiring Testing & Cable ManagementPlanned
The supply, installation and maintenance of electrical services and systems that conduct electricity around a building. The scope covers all the hard wiring in a building. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #18Heating, Ventilation & Air Conditioning (HVAC) - Heating, Ventilation & Air ConditioningPlanned
Maintenance, servicing, fault diagnosis and repair of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #19Heating, Ventilation & Air Conditioning (HVAC) - Air Cleaning, Decontamination & Infection Control Systems (Maintenance of Existing Equipment)Planned
Maintenance, servicing, fault diagnosis and repair of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #20Heating, Ventilation & Air Conditioning (HVAC) - Air Cleaning, Decontamination & Infection Control Systems (Supply and Fit of Equipment)Planned
The supply and installation of air cleaning, decontamination and infection control systems. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q3 2024.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #21Statutory InspectionsPlanned
The supply and delivery of inspection and assessment programmes for assets, buildings and properties. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #22Ancillary Estate Services - Electrical Sundries and ComponentsPlanned
Supply and delivery of a broad product range of electrical sundries and components as well as providing advice, support, and guidance for general product enquiries. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #23Ancillary Estate Services - Fire Safety Equipment & MaintenancePlanned
The supply, delivery and maintenance of a broad product range of fire safety equipment. The scope also includes advice, support and guidance for general product enquiries as well as planned preventive maintenance and reactive repair. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #24Ancillary Estate Services - Removal ServicesPlanned
The delivery of removal and relocation services for environments such as hospitals and other public sector properties. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
Lot #25Ancillary Estate Services: Air Compressors and Medical Gas PipelinesPlanned
The maintenance, supply, installation, replacement, and repair of air compressors, such as, but not limited piped systems but not limited to suction and oxygen, medical air, medical gas pipelines, distribution systems, vacuum plant, ESM and ERM Manifolds. Additional information: Please see description in the main contract objective on the Request for Information (RFI). Further Lots may be defined as an outcome of this initial market engagement PIN. The new Framework Agreement, subject to review and change, is expected to go live during Q1 2026.
Please see the link at section I.3 above for instructions on how to participate and submit responses to the RFI.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 22 Oct 2024, 16:07 BST
- Last source update
- 22 Oct 2024, 16:07 BST
- Authority reference
SBS10524- FTS notice number
2024/S 000-034207- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04b045Find a Tender
Publisher note: This Prior Information Notice (PIN) is to signal an intention to commence market engagement with those within the Hard Facilities Management market. Please complete and return the RFI (Request for Information) that is attached to this PIN Notice. NHS Shared Business Services Limited (NHS SBS) reserves the right to withdraw this notice at any time. NHS SBS is not bound to accept any proposals submitted by Bidders and is not liable for any costs incurred as a result of Bidders engaging with this process. This early market engagement exercise does not guarantee that a Procurement will take place and NHS SBS reserves the right to defer from any Procurement entirely. NHS SBS intends to hold market engagement sessions during November and December 2024 with industry experts and suppliers interested in potentially bidding for the resulting Framework Agreement. NHS SBS will use an eSourcing system for any procurement activity taken subsequent to this PIN. The date in II.3) is the estimated date of publication, please monitor Find a Tender Service https://www.find-tender.service.gov.uk/Search for the publication of the relevant high value contract notice.
How it was run
Official notice- Submission deadline
- —
Timeline
22 Oct 2024 → 10 Jul 2025 · 2 dates- Notice published22 Oct 2024, 16:07 BST
- Tender notice expected10 Jul 2025, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.