Official UK procurement notice
HAR6208: Mechanical Measured Term Contract
Authority: Tower Hamlets
What is being bought
Published requirement descriptionThe London Borough of Tower Hamlets (the “Council”) is issuing this Preliminary Market Engagement (PME) Notice in advance of a future procurement exercise for the HAR6208 Mechanical Measured Term Contract.
The contract will replace the existing Mechanical Measured Term Contract and support the Council's Facilities Management and Technical Services functions. The contract will provide reactive mechanical repairs, planned preventative maintenance, statutory inspections, testing, servicing, associated remedial works and mechanical renewals and improvements.
Services will be delivered across the Council's operational estate, including corporate buildings, education establishments, public buildings, leisure facilities, parks assets and other properties managed or maintained by the Council.
The purpose of this PME is to:
- Provide advance notice of the Council's proposed approach to procuring a replacement Mechanical Measured Term Contract.
- Outline the indicative scope, contract model, value and timetable.
- Invite interested Service Providers to participate in online Preliminary Market Engagement sessions.
- Obtain feedback from Service Providers to inform the final specification, procurement strategy and commercial arrangements prior to commencement of the formal procurement process under the Procurement Act 2023.
This notice is not a call for competition. Participation in the PME will not confer any advantage or disadvantage in any subsequent procurement process.
CPV: Composition and purity testing and analysis services · Equipment for swimming pools · Lift-maintenance services · Mechanical engineering installation works · Plumbing and sanitary works · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of mechanical building installations · Repair and maintenance services of pumps · Repair and maintenance work in connection with sports facilities
The lotProcurement structure
single lot · no lot value publishedLot #1PlannedRenewal
Pipeline intelligence · planning stage: how this market runs before the tender is published
How Tower Hamlets buys Repair and maintenance services of electrical and mechanical building installations (CPV 5071), and who usually turns up
Tower Hamlets’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of electrical and mechanical building installations (CPV 5071) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 36 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid21% / 0%
2–338% / 14%
4–626% / 29%
7+15% / 57%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate24% / 20%
Within ±2%69% / 80%
Above estimate7% / 0%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 4521Published estimate£12m
This lot is listed as CPV 4521. The table above uses the notice category.
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 47 past lots.
A forecast, not a list of bidders.
1 bid17%
2–326%
4–632%
7+26%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Atlas Maintenance Services LimitedEarlier contract | P5710: Mechanical Planned & Reactive Maintenance Measured Term Contractnotice published Sept 2023 | — | £4.3m | Matched as the earlier contract |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
What this replaces i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
45% title match.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
45% title match.
A past supplier may not bid again.
The prior contract this notice most likely re-tenders · matched by title and category (45% title match), the holder is not guaranteed to re-bid
P5710: Mechanical Planned & Reactive Maintenance Measured Term Contract — held by Atlas Maintenance Services Limited; no contract end date published.
Procedure terms & legal framework
From the official record- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Planned procurement
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 21 Oct 2026, 12:01 BST
- Last source update
- 21 Oct 2026, 12:01 BST
- Authority reference
HAR6208- FTS notice number
2026/S 000-099398- Latest notice
- Preliminary market engagement notice (UK2)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078cadFind a Tender
How it was run
Official notice- Submission deadline
- —
Timeline
21 Oct 2026 → 22 Feb 2027 · 4 dates- Planning notice published4 days ago21 Oct 2026, 12:01 BST
- Today25 Oct 2026
- Market engagementin 5 days29 Oct 2026, 23:59 GMT
Interested Service Providers are invited to attend an online Preliminary Market Engagement session, during which the Council will outline the proposed contract, scope of services and intended procurement approach.
The provisional engagement arrangements are:
Session 1 Tuesday 3rd November 2026
Session 2 Wednesday 4th November 2026
Location Microsoft Teams
Session Times 9.30am – 4.30pm
Appointment Duration 45 minutes per Service Provider
Registration deadline Thursday 29th October 2026, 17:00 hours
Each Service Provider will be allocated an individual 45-minute meeting slot. Appointments will be allocated in the order that registrations are received, subject to availability.
Service Providers wishing to attend should register their interest free of charge through the Proactis Procurement Portal via www.londontenders.org ↗ (using project reference: HAR6208 Mechanical ID: DN833401). Service Providers should submit attendee/s contact details with name, position and email address via the messaging function no later than 17:00 hours on 29th October 2026. Interested Service Providers should also include latest annual turnover figures.
Meeting invitations and joining arrangements will be issued to registered Service Providers in advance of the sessions.
The sessions will provide an opportunity for questions, discussion and feedback on the proposed requirements, contract delivery model, pricing arrangements and procurement approach.
NOTE: Attendance at the market engagement is optional and does not provide Service Providers with an advantage in any future related procurement. Attendance also does not constitute as an intention to tender for any future related procurement. Participation is voluntary.
- Tender notice expectedin 30 days23 Nov 2026, 23:59 GMT
- Contract startsin 120 days22 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Preliminary market engagement notice published21 Oct 2026, 12:01 BSTUK2
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender