TenderlineUK
Procurement Intelligence
Search
Find a TenderClosedTender notice
Published 21 Sept 2026, 17:54 BST

Official UK procurement notice

High Voltage Maintenance Services

Official notice

Authority: Ulster University (Education)

ServicesOpen procedureAbove threshold
Sectors: Repair & Maintenance (50) Delivery: Northern Ireland (UKN)
Published estimate£219,616≈ £73k / year · £263,539 inc. VAT
Submissions closed 27 Oct 2026
Contract term 3 yrsends 18 Feb 2030 · up to 18 Feb 2033 with extensions · starts 19 Feb 2027
Notice summaryFrom the published notice

The Supplier shall provide to the University routine servicing on each piece of High Voltage (HV) equipment in accordance with the latest version of the British Standards BS6626:2010, IEE Electrical Maintenance document and the Manufacturer’s Maintenance Schedule. Published service areas include: Carry out inspection, testing and remedial repairs necessary as a result of both the planned maintenance servicing and break downs.; Call outs of all equipment forming part of the HV equipment to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University), except for vandalism, accidental damage or misuse.; Emergency call-out facility and training to University appointed personnel to assist with diagnosis of power failures prior to the emergency call-out procedure being instigated.; Training for University appointed personnel.; SAP (Senior Authorised Person) attendances to cover instances where the University intends to…

What is being bought

Published requirement description

The Supplier shall provide to the University routine servicing on each piece of High Voltage (HV) equipment in accordance with the latest version of the British Standards BS6626:2010, IEE Electrical Maintenance document and the Manufacturer’s Maintenance Schedule.

The Supplier shall provide the following services:

  • Carry out inspection, testing and remedial repairs necessary as a result of both the planned maintenance servicing and break downs.
  • Call outs of all equipment forming part of the HV equipment to maintain a fully functional system at all times on an all-inclusive basis on all campuses (i.e. at no extra cost to the University), except for vandalism, accidental damage or misuse.
  • Emergency call-out facility and training to University appointed personnel to assist with diagnosis of power failures prior to the emergency call-out procedure being instigated.
  • Training for University appointed personnel.
  • SAP (Senior Authorised Person) attendances to cover instances where the University intends to renovate or expand its existing Estates and this would have an impact in the existing HV Infrastructure.
  • Not divided into lots: The reason for not dividing into lots is uniformity to ensure one service provider is contracted for the provision of services at all campus locations. Awarding one contract should maximise potential economies of scale for the service provider and reduce contract management with multiple contractors.
  • The authority expects to re-tender this requirement around 19 Feb 2031, 23:59 GMT.

CPV: Repair and maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsPublished value£219,616
Contract period: 19 Feb 2027 – 18 Feb 2030 (3 yrs) · up to 18 Feb 2033 with extensionsValue: £219,616 exc. VAT · £263,539 inc. VAT
Delivery: Northern Ireland
Extensions: The University reserves the right to change the indicative dates provided in the procurement documentation, and also for the removal and addition of any HV assets from/to the scope of this contract subject to further details being provided by NIE. The University also reserves the right to increase or decrease the frequency of asset overhauls. Such future changes to HV assets and overhaul frequency may change the actual contract price, which may be higher or lower that the prices stated in the Supplier’s Commercial Submission. ADDITIONAL INFORMATION In the event that the Contract is terminated prior to expiry of the proposed initial three (3) year contract period, the University reserves the right (but shall not be obliged) in that instance to offer the second ranked most advantageous Supplier from this Competition (second ranked Supplier), the opportunity to enter into a replacement contract with the University on the basis of the same contract terms, rather than undertaking a reprocurement exercise at that point. Any replacement contract entered into will be for the remaining unexpired initial contract period, with the same ability for the University to extend by a further period or periods of up to 36 months. Entry into any replacement contract with the second ranked Supplier shall be subject to that second ranked Supplier's offer (including its tender pricing) remaining unchanged from that originally proposed at the tender return deadline. In the event that either: (a) the second ranked Supplier is unable or unwilling to stand over its original tender offer to the University; or (b) the second ranked Supplier is unable or unwilling to enter into a replacement contract with the University on the basis of the same contract terms; or (c) the second ranked Supplier declines the opportunity to enter into a replacement contract with the University for any reason, then the University reserves the right to approach the next highest ranking most advantageous Supplier from this Competition in turn on the same basis. This process may, at the University's discretion, continue until all ranked Suppliers have been exhausted or the University decides, at its sole discretion, to undertake a re-procurement exercise. · Initial term of 3 years with provision to extend for any periods up to and including 36 months.
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality Submission: 40%
  • Commercial Submission: 60%
Published award criteria (2)
  • Commercial Submission
  • Quality Submission
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 19 Feb 2031
First published
21 Sept 2026, 17:54 BST
Last source update
21 Sept 2026, 17:54 BST
Award evaluation window
Submission end – 27 Nov 2026
Authority reference
CfT_6343516
FTS notice number
2026/S 000-089370
Latest notice
Tender notice (UK4)
Classification (CPV)
Repair and maintenance services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0776ed Find a Tender

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
27 Oct 2026, 23:59 GMT
Clarification deadline
14 Oct 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk ↗

Timeline

21 Sept 2026 → 19 Feb 2027 · 5 dates
  1. Tender notice published46 days ago
    21 Sept 2026, 17:54 BST
  2. Clarification questions by23 days ago
    14 Oct 2026, 23:59 BST
  3. Submission deadline10 days ago
    27 Oct 2026, 23:59 GMT
  4. Today
    7 Nov 2026
  5. Award decision expected byin 20 days
    27 Nov 2026, 23:59 GMT
  6. Contract startsin 103 days
    19 Feb 2027

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    21 Sept 2026, 17:54 BST
    UK4

Contracting authority & participating public bodies

Ulster University

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-COH: RC000726 Finance Office, Cromore Road, Coleraine, Northern Ireland, BT52 1SAContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender