Official UK procurement notice
GWR - Intelligent Management System (IMS)
Authority: FIRST GREATER WESTERN LIMITED (Public body)
What is being bought
Published requirement descriptionGWR require the provision of an Open Protocol Intelligent Management System, for use across GWR's property and Environmental directorates, This proposed solution will facilitate GWR in interfacing with, managing, and monitoring our station property portfolio across various asset types. The primary goal of the IMS is to optimise asset performance within respective environments. GWR require the existing IMS infrastructure including asset devices to remain in situ and utilised as part of any proposal.
CPV: IT software package
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,077,700
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 1 Sept 2025, 16:48 BST
- Last source update
- 20 Feb 2026, 16:54 GMT
- Award evaluation window
- Submission end – 5 Dec 2025
- FTS notice number
2025/S 000-052945- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0591a7Find a Tender
How it was run
Official notice- Submission deadline
- 12 Nov 2025, 12:00 GMT
- Clarification deadline
- 29 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
1 Sept 2025 → 30 Jun 2026 · 8 dates- Tender notice published1 Sept 2025, 16:48 BST
- Clarification questions by393 days ago29 Sept 2025, 12:00 BST
- Submission deadline349 days ago12 Nov 2025, 12:00 GMT
- Award decision expected by325 days ago5 Dec 2025, 23:59 GMT
- Assessment summaries sent250 days ago19 Feb 2026
- Latest notice published248 days ago20 Feb 2026, 16:54 GMT
- Standstill ends237 days ago3 Mar 2026, 23:59 GMT
- Contract starts119 days ago30 Jun 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 1 Sept 2025- Tender notice published1 Sept 2025, 16:48 BSTUK4
- Contract award notice published20 Feb 2026, 16:54 GMTUK6
- Status changed to complete20 Feb 2026, 16:54 GMT
- Contract signature expected30 Mar 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| EPX Global1 Jul 2026 – 30 Jun 2028Options: IMS Hardware, infrastructure and associated services | £1,193,526 | 19 Feb 2026standstill to 3 Mar 2026 | Standstill |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- EPX GlobalAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender