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Published 31 Dec 2025, 11:42 GMT

Official UK procurement notice

Grounds Maintenance Services Contract- Cannington Parish Council

Official notice

Authority: Cannington Parish Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: North East (UKC)North West (UKD)Yorkshire & Humber (UKE)
+6 moreEast Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)South West (UKK)
Published estimate£80,280≈ £26k / year · £96,336 inc. VAT
Submissions closed 26 Jan 2026
Contract term 3 yrs 1 moends 28 Mar 2029 · up to 28 Feb 2031 with extensions · starts 1 Mar 2026

What is being bought

Published requirement description

Cannington Parish Council invites tenders for the provision of grounds maintenance services across all parish open spaces, recreation grounds, verges and cemetery areas within the parish boundary.

The services include, but are not limited to:

  • Regular grass cutting to all designated areas during the growing season.
  • Maintenance of cemetery grounds including grass cutting, strimming and care around memorials.
  • Hedge trimming, shrub maintenance and seasonal pruning.
  • Weed control to hardstanding areas, paths and kerbs.
  • Litter picking and clearance of arisings.
  • Seasonal works as required, including leaf clearance and preparation of sites for winter.

The contract will be awarded to a single supplier. The anticipated contract period is three years with the option to extend by up to two further periods of twelve months each, subject to satisfactory performance.

Full details of the scope of services, site information, performance standards, pricing schedules and conditions of contract are provided in the tender documents.

  • The authority expects to re-tender this requirement around 1 Nov 2031, 23:59 GMT.

CPV: Grounds maintenance services · Tree pruning and hedge trimming · Weed-clearance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrs 1 moSMEPublished value£80,280
Contract period: 1 Mar 2026 – 28 Mar 2029 (3 yrs 1 mo) · up to 28 Feb 2031 with extensionsValue: £80,280 exc. VAT · £96,336 inc. VAT
Delivery: North East, North West, Yorkshire & Humber, East Midlands, West Midlands, East of England, London, South East, South WestEligibility: SME eligible
Extensions: These optional works include, but are not limited to: • Additional labour only • Additional mowing visits outside the core specification • Application of glyphosate herbicide (including the supply of the herbicide) • Additional trimming of bushes, hedges and verges • Additional works in cemetery areas including grave clearance, vegetation removal and tidying works • Additional works in playing fields, parks, war memorial areas, brook areas and other village open spaces not included in the routine schedule • Ad-hoc maintenance tasks requested by the Clerk or Council from time to time · Tenders are invited for the grass cutting and general maintenance in Cannington Village from 1 March 2026. This will be for an initial 3-year contract ending on 28 February 2029, with the option for the Parish Council to extend the contract for up to a further 2 years, taken as a single 2-year extension at the Council's discretion and subject to satisfactory performance and budget approval. Tenderers should quote for the first contract year 2026/27 only. The agreed contract sum will be increased annually in line with inflation (based on the Retail Price Index) with effect from 1 March each year. If all extension options are exercised, the maximum contract end date will be 28 February 2031.
77312000 Weed-clearance services77314000 Grounds maintenance services77340000 Tree pruning and hedge trimming
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    Tenderers must be a legally established business, sole trader or voluntary organisation trading lawfully in the United Kingdom.

    Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023, including but not limited to bankruptcy, insolvency, fraud, corruption or professional misconduct.

    Tenderers must hold, or commit to hold by contract start date, the following minimum insurance cover:

    • Public Liability Insurance: minimum £5,000,000
    • Employers' Liability Insurance: minimum £10,000,000 (where applicable)

    Tenderers must confirm that they are financially solvent and capable of performing the contract for its full duration, including any extension periods.

    The Parish Council does not require audited accounts or evidence of insurance to be provided at tender stage but reserves the right to request such evidence prior to contract award.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Quality of Service Delivery: 40%
  • Price: 60%
Published award criteria (2)
  • Price
  • Quality of Service Delivery
Conditions of participation1
  • Economic & financial standing

    Tenderers must be a legally established business, sole trader or voluntary organisation trading lawfully in the United Kingdom.

    Tenderers must confirm that they are not subject to any mandatory or discretionary exclusion grounds under the Procurement Act 2023, including but not limited to bankruptcy, insolvency, fraud, corruption or professional misconduct.

    Tenderers must hold, or commit to hold by contract start date, the following minimum insurance cover:

    • Public Liability Insurance: minimum £5,000,000
    • Employers' Liability Insurance: minimum £10,000,000 (where applicable)

    Tenderers must confirm that they are financially solvent and capable of performing the contract for its full duration, including any extension periods.

    The Parish Council does not require audited accounts or evidence of insurance to be provided at tender stage but reserves the right to request such evidence prior to contract award.

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Nov 2031
First published
31 Dec 2025, 11:42 GMT
Last source update
6 Jan 2026, 06:35 GMT
Award evaluation window
Submission end – 5 Feb 2026
FTS notice number
2025/S 000-086550
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance servicesTree pruning and hedge trimmingWeed-clearance services
Delivery area
North East (UKC)North West (UKD)Yorkshire & Humber (UKE)East Midlands (UKF)West Midlands (UKG)East of England (UKH)London (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Official registry OCID
ocds-h6vhtk-05fe81 Find a Tender

How it was run

Official notice
Submission deadline
26 Jan 2026, 12:00 GMT
Clarification deadline
15 Jan 2026, 23:59 GMT
Electronic submission
Not allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Completed tenders must be submitted in a sealed envelope clearly marked:

"Grass Cutting and General Maintenance Tender - Do Not Open"

and delivered to:

The Clerk to Cannington Parish Council

Community Room, Cannington Village Hall

Brook Street

Cannington

Bridgwater

TA5 2HP

Tenders submitted electronically or received after the stated deadline will not be considered.

Timeline

31 Dec 2025 → 1 Mar 2026 · 6 dates
  1. Tender notice published300 days ago
    31 Dec 2025, 11:42 GMT
  2. Latest notice published294 days ago
    6 Jan 2026, 06:35 GMT
  3. Clarification questions by284 days ago
    15 Jan 2026, 23:59 GMT
  4. Submission deadline274 days ago
    26 Jan 2026, 12:00 GMT
  5. Award decision expected by263 days ago
    5 Feb 2026, 23:59 GMT
  6. Contract starts240 days ago
    1 Mar 2026

Notice history

3 events · 2 releases on Find a Tender · since 31 Dec 2025
  1. Tender notice published
    31 Dec 2025, 11:42 GMT
    UK4
  2. Tender notice published
    6 Jan 2026, 06:35 GMT
    UK4
  3. Deadline moved to 26 Jan 2026, 12:00 GMT
    6 Jan 2026, 06:35 GMT
    -4 days · was 30 Jan 2026, 23:59 GMT

Contracting authority & participating public bodies

Cannington Parish Council

Contracting authorityPublic authority - sub-central government GB-PPON: PNLH-6434-MDWZ Community Room, Village Hall, Bridgwater, South West, TA5 2HPContact email, phone

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender