Official UK procurement notice
Fusion21 Workplace & FM Framework
Authority: Fusion21 Members Consortium (Public body)·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionFusion21 has developed a framework for the full provision of workplace and facilities management services across public sector estates. This procurement exercise invited tenders from all interested economic operators that meet the criteria set out in the tender documentation. The framework is split into 4 lots, these include:
- Total Facilities Management
- Cleaning Services
- Security Services
- Building Engineering Services
CPV: Accommodation, building and window cleaning services · Administration services · Building and facilities management services · Building-cleaning services · Caretaker services · Catering services · Cleaning services · Computer facilities management services · Disaster recovery services · Document management services · Electrical installation work · Facility related sanitation services · +26 more
How this framework works
From the published notice- Bids received
- 35 bids on the busiest of 4 lots · 45 suppliers appointed
Lots and requirements (4)Procurement structure
4 lots · 3 with a published value · evaluation weights differ by lotEvery one of these 2 lots carries the same published figure, £200,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Total Facilities ManagementAwardedceiling above
This lot is intended to cover total facilities management and bundled FM packages with a broad scope of workplace and facilities management services including but not limited to (in any combination): cleaning, waste management, security, reception, post room, portage, M&E, lifecycle works, grounds maintenance, catering, pest control, energy management, health and safety management and administrative support services.
Lot #2Cleaning ServicesAwardedLot estimate not published
This lot is intended to cover daily/routine cleaning, periodic cleaning, reactive cleaning and additional/planned cleaning.
Lot #3Security ServicesAwardedPublished value£50,000,000
This lot is intended to cover alarm receiving centre (ARC), alarm response, assistance for PEEPS, building evacuation, call handling (out of hours), CCTV monitoring (onsite/offsite), close protection/escort, door supervision, identity/security pass management, incident investigation and reporting, key holding, key/access card management, lone worker monitoring, reception duties, responsive security, searching, security dog handling, security risk assessment and crime prevention, security static/mobile/patrols, security training, threat response management (e.g. bomb, terrorist), waking watch (fire).
Lot #4Building Engineering ServicesAwardedceiling above
This lot is intended to cover maintenance of mechanical/electrical installations and building fabric. Includes planned preventative maintenance, reactive maintenance (e.g. remedial works, call-outs), planned repairs and improvements (e.g. lifecycle works, minor works, alterations).
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Total Facilities Management | 60% | 40% | |
| 2 · Cleaning Services | 60% | 40% | |
| 3 · Security Services | 60% | 40% | |
| 4 · Building Engineering Services | 60% | 40% |
- Economic & financial standing
Refer to the ITT documents. The viability of each tenderer will be assessed by considering the recent trends in profitability and a return on assets; long-term solvency and stability; and short-term solvency and liquidity. The procurement documents also include criteria for the following insurances: Employers Liability; Public Liability; Professional Indemnity; Product Liability;
Minimum: Where major financial risks are identified and a tenderer shows little sign of current financial stability or improvement, leading to concerns that the tenderer may not complete the contract because of financial difficulties will lead to a tendered being disqualified. Evidence re… - Technical & professional ability
Economic operators will need to demonstrate relevant experience and that they have competent staff in relevant disciplines for each lot applied for.
Lots 1:
- Membership of an electrical 'Approved Contractor' scheme by an organisation that is accredited to ISO/IEC 17065:2012 such as NICEIC or NAPIT
- Gas Safe Registration
- Security Industry Association (SIA) Approved Contractor under the 'Security Guarding' Approved Contractor Scheme
Lot 2: None.
Lot 4:
- Security Industry Association (SIA) Approved Contractor under the 'Security Guarding' Approved Contractor Scheme
Lot 5:
- Membership of an electrical 'Approved Contractor' scheme by an organisation that is accredited to ISO/IEC 17065:2012 such as NICEIC or NAPIT
- Gas Safe Registration
- Technical & professional ability
Lot 1 and Lot 4: Gas Safe Registration required for operatives working on gas by virtue of The Gas Safety (Installation and Use) Regulations 1998 Regulation 3.
- Price carries 40 points on every lot: a 10% discount moves about 4 points.
- “Fusion21 Workplace & FM Framework” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 May 2024, 16:18 BST
- Last source update
- 6 Mar 2025, 11:42 GMT
- Award evaluation window
- 22 Nov 2024 – …
- Authority reference
Fusion21 Workplace & FM Framework- FTS notice number
2025/S 000-008182- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-046c7dFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
Framework suppliers will be required to deliver social value outcomes through the delivery of call-off contracts accordance with Clause 24 of the framework agreement.
- Review procedure
Refer to Chapter 6 of The Public Contracts Regulations 2015.
Publisher note: The permissible users able to access this framework can be clearly identified via the following link: https://www.fusion21.co.uk/permissible-users
How it was run
Official notice- Appointment period ends
- 29 Nov 2024, 10:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 360 days from the deadline
- Bids opened
- 22 Nov 2024, 10:00 GMT
Timeline
4 Sept 2024 → 6 Mar 2025 · 4 dates- Next notice expected4 Sept 2024, 00:00 BST
- Bids opened22 Nov 2024, 10:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown29 Nov 2024, 10:00 GMT
- Notice published6 Mar 2025, 11:42 GMT
Notice history
8 events · 4 releases on Find a Tender · since 17 Oct 2024- Published value updated to £700,000,00017 Oct 2024, 16:36 BSTwas £800,000,000
- Status changed to active17 Oct 2024, 16:36 BST
- Procurement method changed17 Oct 2024, 16:36 BST
- Deadline published: 22 Nov 2024, 10:00 GMT17 Oct 2024, 16:36 BST
- Deadline moved to 29 Nov 2024, 10:00 GMT23 Oct 2024, 14:33 BST+7 days · was 22 Nov 2024, 10:00 GMT
- Buyer details updated23 Oct 2024, 14:33 BST
- Status changed to complete6 Mar 2025, 11:42 GMT
- Buyer details updated6 Mar 2025, 11:42 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextValue excluding VAT (for framework agreements or dynamic purchasing systems – estimated total maximum value for the entire duration of this lot): · II.2.6) | — | 250000000 | |
| — | DeadlineTime limit for receipt of expressions of interest · IV.2.2) | 22 Nov 2024 | 29 Nov 2024 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7) | 22 Nov 2024 | 29 Nov 2024 | +7 d |
| — | TextTechnical and professional ability · III.1.3) | List and brief description of selection criteria: Economic operators will need to demonstrate relevant experience and that they have competent staff in relevant disciplines for each lot applied for. Lots 1: • Membership of an electrical 'Approved Contractor' scheme by an organisation that is accredited to ISO/IEC 17065:2012 such as NICEIC or NAPIT • Gas Safe Registration • Security Industry Associ… | List and brief description of selection criteria: Economic operators will need to demonstrate relevant experience and that they have competent staff in relevant disciplines for each lot applied for. Lots 1: • Membership of an electrical 'Approved Contractor' scheme by an organisation that is accredited to ISO/IEC 17065:2012 such as NICEIC or NAPIT • Gas Safe Registration • Security Industry Associ… |
1 amendment published without a description.
Routine re-releases (4)
- 2024-05: 1 release · 30 May 2024
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £200,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Total Facilities Management
- Signed
- 28 Feb 2025
- Value
- ceiling above
- Status
- active
Cleaning Services
- Signed
- 28 Feb 2025
- Value
- £250,000,000
- Status
- active
Security Services
- Signed
- 28 Feb 2025
- Value
- £50,000,000
- Status
- active
Building Engineering Services
- Signed
- 28 Feb 2025
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Total Facilities Management | 19bids · 19 electronic | 4 | — | — |
| 2 · Cleaning Services | 20bids · 20 electronic | 2 | — | — |
| 3 · Security Services | 22bids · 22 electronic | 14 | — | — |
| 4 · Building Engineering Services | 35bids · 35 electronic | 14 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- Cabinet OfficeReview contact point
Framework contractors & participating bidders
45 commercial parties on the notice- Amey Community LimitedFramework contractor
- Atlas Maintenance Services LtdFramework contractor
- BAM FM LimitedFramework contractor
- Bellrock Property & Facilities Management LimitedFramework contractor
- CBES LimitedFramework contractor
- CBRE Managed Services LimitedFramework contractor
- Chase Services Group LtdFramework contractor
- Chequers Contract Services LimitedFramework contractor
- City Group Security LimitedFramework contractor
- Compact Security Services LimitedFramework contractor
Show 35 more suppliers
- D2 Facilities LimitedFramework contractor
- DMA Maintenance LimitedFramework contractor
- Diamond Facilities Support LimitedFramework contractor
- Diamond UK Facilities Management LtdFramework contractor
- EJ Parker Technical Services (Scotland South) LtdFramework contractor
- EMCOR Group (UK) plcFramework contractor
- Equans Services LimitedFramework contractor
- Eric Wright FM LimitedFramework contractor
- G4S Facilities Management (UK) LimitedFramework contractor
- Galliford Try Facilities Management LimitedFramework contractor
- Graffins Services LimitedFramework contractor
- Grosvenor Facilities Management LimitedFramework contractor
- Guarding Professionals LtdFramework contractor
- H.& J. Martin LimitedFramework contractor
- ISS Mediclean LimitedFramework contractor
- Irwin M&E LimitedFramework contractor
- Kingdom Services Group LimitedFramework contractor
- Lancer Scott Facilities Management LimitedFramework contractor
- Lorne Stewart PLCFramework contractor
- M J Quinn Integrated Services LimitedFramework contractor
- Mitie FM LimitedFramework contractor
- Norse Commercial Services LimitedFramework contractor
- OCS Group UK LimitedFramework contractor
- Oracle Security Services LtdFramework contractor
- Pareto Facilities Management LimitedFramework contractor
- SBFM LimitedFramework contractor
- SENCAT LTDFramework contractor
- Sewell Facilities Management LimitedFramework contractor
- Spectrum Service Solutions LimitedFramework contractor
- Supreme Protection LimitedFramework contractor
- T3 Security LimitedFramework contractor
- Tenon FM LimitedFramework contractor
- Total Clean Services LimitedFramework contractor
- Wates Property Services LimitedFramework contractor
- Wetton Cleaning Services LimitedFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.