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Find a TenderAwardedContract details notice
Published 11 Apr 2025, 11:26 BST

Official UK procurement notice

Framework Agreement for the provision of Supply and Installation of New and Repair of existing Fences and Associated Services

Official notice

Authority: Staffordshire County Council (Local council)·Consortium: 5 public authorities

Framework agreementWorksOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45) Delivery: UKWest Midlands (UKG2)
Framework ceiling (notional)£8,000,000framework ceiling, not attributable revenue · 1 value update
Submissions closed 11 Aug 2025awarded 7 Oct 2025
Awarded to BOUNDARY FENCING AND GATE SERVICES LTD +2 more
Framework period 3 yrsends 31 Oct 2028 · up to 31 Oct 2029 with extensions · starts 1 Nov 2025

What is being bought

Published requirement description

The Council has procured a Framework Agreement with an agreed schedule of work rates to supply / install of new fencing, repair existing fencing and associated services.

This framework is to enable the supply / install of new fencing for Staffordshire County Council's Corporate properties and LEA Maintained Schools. Additionally, the Managing Agent may use the framework for some or all its customers' 200+ Academy, Fire Service and other properties.

The properties include all types of buildings operated by a Local Authority including (but not limited to) educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units.

Three suppliers have been awarded to this Framework Agreement. The Framework Agreement will have both the Direct Award and Further Competition mechanism for awarding works.

  • The authority expects to re-tender this requirement around 1 Jan 2029, 23:59 GMT.

CPV: Fencing, railing and safety equipment installation work

How this framework works

From the published notice
Type
Open framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 3 suppliers · 5 bids received (1.7 per place) · 3 appointed (full)
Framework period
3 yrs · up to 4 yrs from 1 Nov 2025
Buyer regions
UK
Supplier levy on call-offs (max %)
0.50% of call-off value · Please refer to clause 15 in the Framework terms.
Who may buy through it

Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Fire are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.

Published description of the framework

Direct award and Further Competition routes. The Council can decide whether to Direct Award to rank 1 or run a Further Competition inviting all suppliers to quote for the required works.

Call-offs published through it4

Notices that name this framework as their framework in the official record. Many call-offs are never published, so this is a floor, not utilisation.

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEVCSEPublished value£8,000,000
Contract period: 1 Nov 2025 – 31 Oct 2028 (3 yrs) · up to 31 Oct 2029 with extensionsValue: £8,000,000 exc. VAT · £9,600,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligibleVCSE eligible
Extensions: 1 year extension to 31st October 2029.
45340000 Fencing, railing and safety equipment installation work
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award.

    Any personnel utilised on this contract must have an Enhanced DBS check.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation1
  • Technical & professional ability

    Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:

    1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link ssip.org.uk/members/ ↗

    2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.

    Note 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas above

    Note 2 - where brand names are mentioned, the Authority will consider equivalents

    Note 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier prior to Contract Award.

    Any personnel utilised on this contract must have an Enhanced DBS check.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Framework Agreement for the provision of Supply and Installation of…” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Please note Stafford Borough Council, Cannock Chase District Council, South Staffordshire District Council and Staffordshire Police and Fire are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Jan 2029
First published
11 Apr 2025, 11:26 BST
Last source update
23 Oct 2025, 09:39 BST
Award evaluation window
Submission end – 6 Oct 2025
Authority reference
IA3601
FTS notice number
2025/S 000-036247
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fencing, railing and safety equipment installation work
Delivery area
UKWest Midlands (UKG2)
Official registry OCID
ocds-h6vhtk-05013e Find a Tender
Review and risk notes
Risks

Local Government Re-organisation

1.1 In December 2024 the Government issued a White Paper on Local Government Re-Organisation entitled the "English Devolution White Paper".

1.2 In March 2025 Staffordshire County Council submitted their suggested re-organisation plan to the Government and are awaiting a response.

1.3 Final proposals will be submitted in November 2025 and implementation of the changes is expected by Government to be by 2028 at the earliest.

1.4 Whilst the expected impact of most changes to Local Government will be settled at Government Level (Change in Law) please be aware that it may be government policy or expedient that any affected party will be recommended to agree bi-lateral or multi-lateral changes to their existing contractual arrangements.

1.5 Updates on proposals and changes can be found on the Staffordshire County Council Website and at other media outlets

2 The parties agree that in the event of a Local Government Re-organisation:-

2.1 that reorganisation of local authorities may result in the transfer assignment or novation of this Agreement in whole or in part to a successor authority or successor authorities. Such transfer assignment or novation shall not constitute a breach or require consent and the [contracting party] consents to the transfer assignment or novation of this Agreement in whole or in parts to any successor authority(ies) established under the local government reorganisation legislation and that as a consequence the obligations and rights under this Agreement shall continue to apply and be enforceable by or against any successor authority(ies) following a local government reorganisation; and

2.2 the parties acknowledge that if applicable the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply and agree to comply with all consequential and reasonable obligations arising thereunder

2.3 the parties acknowledge that any new organisation(s) may utilise or create and manage all and any existing or required framework agreements relating to the provision of the [goods and] services provided under this current agreement.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
11 Aug 2025, 12:00 BST
Clarification deadline
4 Aug 2025, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Supplier levy on call-offs (max %)
call-off levy · 0.50% of call-off value · Please refer to clause 15 in the Framework terms.
Detailed submission instructions & authority contactsFrom official release

The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.

supplierlive.proactisp2p.com ↗

Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3601.

All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.

Timeline

11 Apr 2025 → 1 Nov 2025 · 10 dates
  1. Planning notice published
    11 Apr 2025, 11:26 BST
  2. Next notice expected
    23 May 2025, 23:59 BST
  3. Tender notice published
    30 Jun 2025, 16:48 BST
  4. Clarification questions by
    4 Aug 2025, 23:59 BST
  5. Admission / appointment period endsperiod end, not a bid countdown
    11 Aug 2025, 12:00 BST
  6. Award decision expected by379 days ago
    6 Oct 2025, 23:59 BST
  7. Assessment summaries sent379 days ago
    7 Oct 2025, 00:00 BST
  8. Standstill ends369 days ago
    16 Oct 2025, 23:59 BST
  9. Latest notice published363 days ago
    23 Oct 2025, 09:39 BST
  10. Contract starts354 days ago
    1 Nov 2025

Notice history

10 events · 5 releases on Find a Tender · since 11 Apr 2025
  1. Planned procurement notice published
    11 Apr 2025, 11:26 BST
    UK3
  2. Pipeline notice published
    19 May 2025, 15:26 BST
    UK1
  3. Tender notice published
    30 Jun 2025, 16:48 BST
    UK4
  4. Published value published: £8,000,000
    30 Jun 2025, 16:48 BST
  5. Status changed to active
    30 Jun 2025, 16:48 BST
  6. Deadline moved to 11 Aug 2025, 12:00 BST
    30 Jun 2025, 16:48 BST
    +56 days · was 16 Jun 2025, 12:00 BST
  7. Contract award notice published
    7 Oct 2025, 14:38 BST
    UK6
  8. Status changed to complete
    7 Oct 2025, 14:38 BST
  9. Contract signature expected
    17 Oct 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    23 Oct 2025, 09:39 BST
    UK7
Routine re-releases (5)
  • 2025-05: 1 release · 19 May 2025
  • 2025-04: 1 release · 11 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31 award · see the list ↓
Bids received 55 from SMEs
Named bidders 5published on the award notice
Contracts signed 1latest 21 Oct 2025
Awarded toValueDateStatus
BOUNDARY FENCING AND GATE SERVICES LTD, Dawkes & Co LtdSME, Midlands Building & Maintenance LimitedSME1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029Extensions: 1 year extension to 31st October 2029.£8,000,0007 Oct 2025Awarded

Contracts

  • Contract 1 · BOUNDARY FENCING AND GATE SERVICES LTD, Dawkes & Co LtdSME, Midlands Building & Maintenance LimitedSME

    Signed
    21 Oct 2025
    Value
    £8,000,000
    Period
    1 Nov 2025 – 31 Oct 2028 · up to 31 Oct 2029 with extensions
    Status
    active
    Extensions
    1 year extension to 31st October 2029.
    3 agreed KPIs: Lead-in times & Start on Site · Cost · Customer Satisfaction Survey
    • Lead-in times & Start on Site, A programme of works to be presented alongside the quotations / tender competition returns starting the required lead-in time and start on site date. Any dates missed will be marked as a failure (excluding agreed documented variations).
    • Cost, Quotations / tender competition returns measured against Final Account (excluding agreed documented variations) Any specified items which has been excluded from the original quotation / tender competition returns and presented in the final account will be marked as a failure.
    • Customer Satisfaction Survey, These will be distributed by the Authority to its property consultancy representatives (building/engineering/surveyors etc). The results will be collected annually prior to each anniversary date of the formation of the Framework Agreement. Individual questions are marked out of 10 and the Supplier is expected to achieve an average of 70% or greater across all questionnaires.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
5final-stage tenders · 6 at stage one50—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

5 public bodies on the notice

Staffordshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZDG-2995-QQMD 1 Staffordshire Place, Tipping Street,, Stafford, West Midlands, ST16 2DHContact email

Consortium members and other public bodies

Framework contractors & participating bidders

5 commercial parties on the notice · 3 awarded
  • BOUNDARY FENCING AND GATE SERVICES LTDFramework contractorGB-COH: 07781836GB-PPON: PNXR-9371-CJPH Unit 8 Four Ashes Industrial Estate, Station Rd, Four Ashes, Wolverhampton, West Midlands, WV10 7DBContact email
  • DAWKES & CO LIMITEDFramework contractorGB-COH: 04152366GB-PPON: PLTG-6268-RWNX 1 Astonfields Road, Stafford, West Midlands, ST16 3UFContact email
  • GTL TRANSMISSIONS LIMITEDBidder / tendererGB-COH: 07639551GB-PPON: PLZJ-3692-WVYT Unit 7a Hyde Park Trading Estate, Stoke-On-Trent, West Midlands, ST4 1DS
  • H.W. MARTIN SAFETY FENCING LIMITEDBidder / tendererGB-COH: 02162892GB-PPON: PXJZ-3196-QBYP Fordbridge Lane, Alfreton, East Midlands, DE55 5JY
  • MIDLANDS BUILDING & MAINTENANCE LIMITEDFramework contractorGB-COH: 10941120GB-PPON: PLVJ-6834-NJLW Newtown Industrial Estate, Tewkesbury, South West, GL20 8JGContact email

Official documents & specifications (10)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Planned procurement notice planningPlanned procurement noticeUK3Planned procurement notice on Find a Tender